Loyola University Chicago

Midwest Modern Language Association

Information for Convention Participants

As you prepare for the 2022 convention, please review the following information. As the conference draws closer, we'll update this page with more specific information and links.

Pre-Convention Requirements

Each participant in the conference must submit the appropriate registration, membership, and subscription information and payment(s) by August 1. Please submit the information online or via mail. You may access the pertinent form(s) on our website.
The session organizer must provide the MMLA office with all the details of your session, including your audio-visual needs, contact information for all participants, and the titles of presentations. This information is due June 15th, 2022. Please take extra care to make sure all names, affiliations, and paper titles are spelled correctly. The program book will print the data that is submitted to the MMLA. You may wish to consult with your panelists about audio-visual requests, time preferences, and scheduling preferences before sending this information to the MMLA. Please note that it is important to note if your panelists plan to participate in other sessions at the conference. The arrangements and organizing committees will account for these scheduling needs while planning the MMLA convention. 
The session organizer may opt to send to the MMLA office the abstract of each paper that will be included in your session(s). This is not a required. 
Please review carefully the list of deadlines shared on the MMLA's website.

Session Formats

MMLA sessions can be given over to discussion of papers OR oral delivery of papers. Before the convention, please determine the format of your panel; please share the panel format with the MMLA office. Keep in mind that if you choose the format in which the session consists of discussion rather than a reading of the papers, all of your session's papers should be distributed in advance to convention registrants. To enable everyone to prepare for your session, the papers must reach the MMLA office by October 1. It is your responsibility to let your panelists know if they need to send their papers in advance. If you plan to devote your session to oral delivery of the papers, as is standard, the papers will not be distributed in advance and should not be sent to the MMLA office.

Audiovisual Equipment

Audio-Visual Equipment requests are due June 15. Rental agreements for audio-visual equipment must be signed months in advance, and any late requests for audio-visual equipment incur hefty fees. For that reason, the cost of last-minute requests will be the responsibility of the session organizer. To avoid these costs, please submit your audio-visual requests to the MMLA office in a timely fashion.

Presenting in Multiple Sessions

Participation in the MMLA Annual Convention is limited to two presentations. This applies to authors, respondents, chairs, and secretaries. Please confirm with your panelists and officers that they will not be participating in more than one session other than your own.

Responding to Submissions

Please respond in a timely fashion to everyone who submitted a paper proposal. Inform the MMLA of any changes to your session as soon as possible. If time permits, the update will be printed in the convention's program book. 

Multiple Panels

Interested in a double session? If you decide that you would like to accept enough papers to fill more than one session, please check with the MMLA office to see if additional space is available. When additional space is available, we assign it to chairs on a first-come, first-serve basis. If you would like to include subtopics in the program for your multiple sessions, please include that information when you submit the information regarding your panel to the MMLA office.

Communicating with Presenters

We rely on you to keep your panelists informed. In particular, we appreciate your willingness to let your panelists know about the membership and registration details so that they all meet the deadlines. Registration, membership, and subscription forms and fees should be in the mail or submitted online by July 1. Thank you for your help with this.

Presenting Papers in Absentia

Authors are not allowed to have other individuals present their papers at the convention in the author's absence. All authors are expected to deliver their papers in person at the convention.
Many thanks for all of your hard work. It is a pleasure to work with you! 
Please write to the MMLA office at mmla@luc.edu if you have questions at any point.