Reapplication + Room Selection
Welcome back home.
We look forward to welcoming you back to campus next year. As a returning student, you have the opportunity to select your own room for the coming year. Included below is an overview of the Reapplication and Room Selection Process.
Read each section for important details and information.
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Dates listed are for the 2017-2018 process.
2018-2019 dates will be updated in early spring 2018.
As a residential campus committed to the education of the whole person, the residential experience is considered an integral part of a student’s education and The Loyola Experience. Research over the past 40 years demonstrates a more productive and more satisfying experience for students who reside in university residence halls than those who live off-campus.
All full-time First-Year and Second-Year students are required to live in Loyola University Chicago Residence Life housing and purchase a meal plan.
If you do not wish to live on-campus and believe that you qualify for an exemption, you must submit your request by Tuesday, February 7, 2017 to give our staff time to review your request prior to the application deadline. Requests for Release from the Meal Plan Requirement may be submitted after Room Selection and prior to the start of the fall term.
Questions? Stop by or call our office in Simpson Hall.
If you currently have an accommodation on file with Services for Students with Disabilities or would like to request an accommodation, please contact their office in early-January to ensure that your records and accommodation are up-to-date and on file prior to the Reapplication and Room Selection Process. Specific information regarding housing and meal plan accommodations is available here.
If you have specific questions regarding your accommodation or how it may affect your application/selection process, one of our Housing Assignments Coordinators would be happy to meet with you and answer your questions.
Please contact Joshua or Melissa to schedule an appointment.
Joshua Marjenka | jmarjenka@LUC.edu
Melissa Bagdon | mbagdon@LUC.edu
Review your Living Options to learn more about the options available to you.
You can get a closer look at our residence halls during Upper Class Area Tours (UPCATs). During UPCATs you'll be able to see building common areas and even some actual rooms. UPCATs is offered on Tuesday, February 14, 2017 and Wednesday, February 15, 2017 from 6:30PM-8:30PM on the Lake Shore and Water Tower Campuses.
You may begin your tour and receive an UPCATs brochure at any of the upper class front desks located in Baumhart Hall, Bellarmine Hall, Fordham Hall, Marquette South Hall, Messina Hall, Regis Hall, and Santa Clara Hall.
Lottery Incentive
You may visit as few or as many halls as you would like. If you visit and get a stamp at 8 or more halls, you may enter for a chance to win a lottery number 1-5. Bring your stamped UPCATs brochure to the Residence Life Office in Simpson Hall on February 15-16 from 9am-5pm to enter.
In the unlikely event that the number of applications received exceeds the number of spaces available, Residence Life will notify students of the use of a Deferred Housing list for students who may not be able to participate in Room Selection.
If you aren't sure about your plans for the coming academic year, Reapplication and Room Selection may seem daunting. The Housing Contract is for the entire Academic Year, so you want to be sure before you sign.
Below is an outline of the process to help you make the best decision for yourself.
Considering Study Abroad
| If you complete Reapplication before Feb 14 and decide to stay at Loyola
>You may participate in Room Selection even before making a final decision
| If you complete Reapplication before Feb 14 and decide to Study Abroad
>Submit a Request for Release and your contract will be canceled
>If you selected a room it may be reassigned to another student
>$500.00 Prepayment will be held and applied to spring charges
>Students who do not return in spring forfeit the prepayment
>We will contact you in fall regarding spring housing applications
>If you selected a room it may be reassigned to another student
>$500.00 Prepayment will be held and applied to spring charges
>Students who do not return in spring forfeit the prepayment
>We will contact you in fall regarding spring housing applications
| If you complete Reapplication after Feb 14 and decide to stay at Loyola
>You will be assigned by staff based on preferences and availability
| If you complete Reapplication after Feb 14 and decide to Study Abroad
>Submit a Request for Release and your contract will be canceled
>$500.00 Prepayment will be held and applied to spring charges
>Students who do not return in spring forfeit the prepayment
>We will contact you in fall regarding spring housing applications
| If you will be studying abroad in Spring 2018
>Follow the standard Reapplication and Room Selection Process
>In the fall, submit a Request for Release based on Study Abroad Status
>You will be released from the spring portion of your contract
| If you are under the Residency Requirement and know you will Study Abroad
>Submit a Request for Exemption based on Study Abroad Status
>We will contact you in fall regarding spring housing applications
Considering Transfer
| If you complete Reapplication before Feb 14 and decide to stay at Loyola
>You may participate in Room Selection even before making a final decision
| If you complete Reapplication before Feb 14 and decide to leave Loyola
>Submit a Request for Release and your contract will be canceled
>If you selected a room it may be reassigned to another student
>Forfeit full $500.00 Prepayment
>If you selected a room it may be reassigned to another student
>Forfeit full $500.00 Prepayment
| If you complete Reapplication after Feb 14 and decide to stay at Loyola
>You will be assigned by staff based on preferences and availability
| If you complete Reapplication after Feb 14 and decide to leave Loyola
>Submit a Request for Release and your contract will be canceled
>Forfeit full $500.00 Prepayment
Considering Living Off-Campus (Junior/Senior/Graduate Students)
You are not required to live on-campus, however, the Housing Contract is a legally binding document and signing the Housing Contract is similar to signing a lease.
Once you have signed the Housing Contract...
...you will not be released if you later decide to live off-campus.
...you will not be released if you are unhappy with your room assignment.
...you will not be released if you also sign a lease off-campus.
The complete terms of the Housing Contract are available on our website.
You should explore all of your housing options before making a final decision.
Considering an Exemption (Current First Year Students)
Requests for Exemption must be submitted and reviewed prior to signing the Housing Contract. If you wish to pursue an exemption, do not submit an application/contract until you have received a decision from our office regarding your Request for Exemption.
Requests for Exemption submitted in addition to or after a Housing application/contract will be considered a Request for Release, which has different requirements.
Please refer to 'Residency Requirement and Exemption' above.
Questions? Stop by or call our office in Simpson Hall.
If you've applied to be an RA please review the following information to help decide what steps you should take in the Reapplication + Room Selection Process.
| If you are not under the Residency Requirement for 2017-2018...
...and you wish to live on-campus if you're not hired as an RA
Apply by the deadline to participate in Room Selection
We'll change your room if you're hired
...and you do not wish to live on-campus if you're not hired as an RADo not apply for housing at this time
You'll sign your housing contract if you're hired
| If you are under the Residency Requirement for 2017-2018...
...and you wish to live on-campus if you're not hired as an RA
Apply by the deadline to participate in Room Selection
We'll change your room if you're hired
...and you do not wish to live on-campus if you're not hired as an RA
Submit a Request for Exemption (Priority Review Deadline: Feb 7)
You'll sign your housing contract if you're hired
Please contact our office if you have any questions.
We wish you luck in the RA Application Process.
When submitting your application, you also agree to the terms of the Housing Contract. The full contract can be reviewed within the application and is also available on our website. Included below is information to help you understand the terms of the contract. This information is only intended as an overview; you are strongly encouraged to read the full contract before agreeing to the terms.
- Continuing students not enrolled as full-time students on or before July 1, 2017, for fall semester, or December 31, 2017, for spring semester may have their Student Housing Agreement canceled and their space reassigned.
- Except as otherwise provided by University policy, once the Student has checked in to his or her room, the Student is liable for the applicable room rate for the remainder of the academic year following check in, regardless of whether the Student remains in the residence halls for that period of time.
- In the event the Student is removed from the residence halls for student conduct and/or disciplinary reasons, the Student will remain fully responsible for all room and board charges and fees for the remainder of the academic year following removal.
Residence Life offers Information Sessions to help you understand the Reapplication and Room Selection Process. During these Information Sessions, you'll learn everything you need to know about the process and have an opportunity to ask any questions you might have.
Choose the Information Session that's best for you, invite your friends, and join us.
Can't make it to an Information Session? View our online guides below.
| # | Date | Time | Location |
|---|---|---|---|
| 1 | Monday, Jan 23 | 5PM | IES 123-124 |
| 2 | Monday, Jan 23 | 6PM | IES 123-124 |
| 3 | Tuesday, Jan 24 | 5PM | Dumbach 233 |
| 4 | Tuesday, Jan 24 | 6PM | Dumbach 233 |
| 5 | Wednesday, Jan 25 | 4PM | Dumbach 233 (time changed) |
| 6 | Wednesday, Jan 25 | 7PM | Schreiber 1001 (WTC) |
| 7 | Thursday, Jan 26 | 5PM | LSB 142 |
| 8 | Thursday, Jan 26 | 6PM | LSB 142 |
Questions? Stop by or call our office in Simpson Hall.
In order to participate in Room Selection, you must submit your Application and $500.00 Prepayment by Tuesday, February 14, 2017 at 12PM (noon). If you are financially unable to submit a prepayment, you may request a Prepayment Waiver.
Application/Contract
The application/contract will be available on the Residence Life page in LOCUS beginning on Monday, February 6, 2017. Read the application and contract carefully and be sure to complete all steps.
A Guide is available under 'Reapplication | Understand the Process' above.
Prepayment
The Prepayment confirms your intention to live on campus. Prepayments must be submitted through the link provided on the Residence Life page in LOCUS.
Do NOT use the tuition lockbox to submit your prepayment.
Prepayments apply to fall housing charges, which will be reflected on July eBills.
Prepayment Waiver Request
Prepayment Waiver Requests may be submitted through the Residence Life Application Portal in LOCUS beginning on Monday, February 6, 2017. Your Application must be submitted before your Prepayment Waiver Request.
Please note that approval of waivers is based on the Expected Family Contribution (EFC) listed on your FAFSA. Not all waivers are granted; if you submit your request by the deadline and it is denied, you may still be permitted to participate in Room Selection provided that you pay the prepayment as instructed.
Questions? Stop by or call our office in Simpson Hall.
Start your Room Selection process by matching roommates. Talk to your friends, roommates, and classmates to determine where you want to live and who you want to live with. We encourage you to come up with a few options in case you're unable to get your first choice. Large roommate groups may need to split up if a large enough apartment is not available at their selection time.
Roommate PIN
When submitting your application, you'll be asked to create a Roommate PIN. You'll need to share this number with your preferred roommate(s) so that they can select a room on your behalf during Room Selection. If you forget your PIN, you may reset it from the Housing Application Portal in LOCUS.
Not sure who to live with?
Talk to students on your floor or in your classes to see if you'd like to live together. You may also go through Room Selection without any preferred roommates; select a room on your own and any empty space(s) will be filled by other student(s).
Not sure where to live?
LEARN MORE ABOUT YOUR LIVING OPTIONS We also encourage you to attend Upper Class Area Tours (UPCATs). See 'Upper Class Area Tours' above.
If you submit your application and prepayment (or waiver) by February 14, 2017 at 12PM (noon), you will be eligible for Room Selection. All eligible students will be issued a lottery number and selection time on Friday, February 17, 2017.
Lottery numbers are randomly assigned to all eligible students.
Generally speaking, selection dates will be as follows:
-
Current Upper Class and Graduate Students | Feb 23-24
- Current First Year Students | Feb 27-Mar 3
Room Selection is completed through the Residence Life page in LOCUS.
A Guide is available under 'Reapplication | Understand the Process' above.
Plan Ahead with your Roommate(s)
You should communicate with your preferred roommate(s) to determine who has the best lottery number. That student should then be designated to select on behalf of their roommate(s). This person will need to know the room/roommate options you've decided on as a group. They will also need to know the following information for all roommates being "pulled in" during Room Selection:
- Last Name
- Loyola ID# (LID)
- Roommate PIN
- Meal Plan Preference
Students must submit their Application and Prepayment (or waiver) to be eligible to take part in Room Selection, including being "pulled in" by a roommate. You may pull in preferred roommate(s) regardless of their year or assigned lottery number, provided that all roommates are eligible and you have selected a room that fits the group. Due to the number of applications received, we have reached capacity for Juniors and Seniors. As such, Second Year Students may not pull-in Junior/Senior Students during Room Selection.
Questions? Stop by or call our office in Simpson Hall.
Room assignments will be confirmed by Residence Life by late-March.
Any student who was ineligible or chose not to participate in Room Selection will be assigned by Residence Life Staff at the end of the Room Selection process. This includes Rising Second Year Students who do not have an approved exemption and have not applied for housing.
We look forward to having you live on campus for another exciting year. Be sure to communicate with your future roommate(s) about your goals and expectations for the coming year. You may also want to discuss who will be responsible for bringing shared items (if any) like TVs, microwaves, futons, etc.
Planning ahead will help you have an enjoyable living experience.
Need help? Ask your RA or contact our office.
