Loyola University Chicago

Residence Life



An alphabetical list of terms and information relating to Loyola University Chicago

Below you will find a comprehensive glossary of terms that are found throughout our website. Please use these definitions as a resource and guide. Any additional questions can be submitted to us directly via e-Mail to res-life@luc.edu.

General Information, Housing Assignments & Acronyms

Definition: Graduate students who assist the Resident Director in the oversight of a residential community.

Make sure you get to know your Resident Director! Resident Directors are available to guide you through your residential experience! Click here for Contact Info!

Bed bugs are parasitic insects that prefer to feed on human blood. Bed bugs are mainly active at night but are not exclusively nocturnal and are capable of feeding on their host without being noticed. "If you suspect that your room may have bed bugs, please notify your Residence Hall Director. 

Definition: The BCT is a group of Loyola administrators from various departments who will deliberate about and reach out to a student whose serious behavioral problems may concern you. Their approach is based in caring concern for the student’s well being and the well being of the university community. 


Example: If a student says something about harming themselves or others, then a report would be filed with BCT in order to provide help to that student.


Link: http://www.luc.edu/bct/

Definition: A means of bringing an incident of bias to the attention of the university. Bias Reports help to ensure that students who feel victimized by others regarding a part of their identity are heard. These reports are handled by the Bias Response Team.


Example: If a student writes a racial slur on another student’s wall, a Bias Report would be filed.


Link: https://webapps.luc.edu/biasreporting/

Definition: The Loyola University Chicago Campus Police. Their office is located on the first floor of Bellarmine Hall.


Example: If a student ever feels unsafe, Campus Safety is available through phone: 773-508-6039


Link: http://www.luc.edu/safety/

Definition: The Campus Card is Loyola's official identification card and identifies all members of the Loyola community. Use your Campus Card to access your meal plan, access your Rambler Bucks, gain access to campus buildings and identify yourself to other Loyola students, faculty and staff.


Link: http://www.luc.edu/campuscard/

Definition: The main office to the Department of Residence Life located in Simpson Hall Room 107. Students and parents may call, e-mail, or walk into our office with any questions or concerns they may have. Offices located within the Central Office include those of the Assistant Directors, Associate Directors, and the Director of Residence Life.


Example: If a student has a question about housing, they can call the Central Office at 773-508-3300


Link: Luc.edu/reslife

Definition: All Loyola University Chicago students are expected to adhere to the principles of the Student Promise, all university policies including those outlined in the Student Handbook, and all local, state and federal laws. Students are also expected to adhere to the policies and procedures of institutions that they may visit, as well as study abroad programs that they may participate in. 

Supporting Document: Loyola Student Handbook


Link: http://www.luc.edu/osccr/resources/communitystandards/ 

Definition: An inventory and evaluation of the furniture in the room assigned to you in a given academic year.


Link: luc.edu/ercr

Definition: Care: We value care for the whole person (cura personalis) and provide residents with opportunities to explore aspects of self-care, personal balance, and care for others.
Community: We value all members of our campus, local, and global community and seek to develop involved and responsible community members that show appreciation for and represent the values of Loyola University Chicago.
Diversity: We value civility, respect, appreciation, and an in-depth understanding of diversity including the ability to put knowledge into meaningful action
Faith: We value our Jesuit Catholic ethos and seek to contribute to our residents’ engagement of spiritual and faith development.
Justice: We value justice through service that uses learning and leadership in the pursuit of truth and care for others 
Leadership: We value residents’ personal growth through leadership and seek to develop
responsible leaders committed to the common good


Example: The Resident Assistants (RAs) all across campus program specifically to adhere to these values, so residents can be given a well-rounded education outside of the classroom.


Link: http://www.luc.edu/reslife/about/mission/

Definition: Desk Managers work at the front desk of your residence hall. They answer your questions and help you with lockouts and equipment check-out. They are the supervisors of the Desk Receptionists at the residence hall. 

Definition:  Desk Receptionists are one of the people that greet you at the front desk of your residence hall. They answer your questions, help with lockout, and manage any kind of equipment check-out.


Example: If you lost your key, ID, or need to check out a vacuum to clean your room, Desk Receptionists are there to help!

Definition: Documentation is the process of recording and submitting an incident report to the Office of Student Conduct and Conflict Resolution Office. A write-up is the same thing.


Example: A Resident Assistant or Desk Receptionist may tell you that they are documenting a situation or writing you up.

Definitions: Dorm: A room where you live and sleep.  Residence Hall: A community where you live comfortably, meet others and thrive in a community.


Link: http://www.luc.edu/reslife

Definition: Visitor from outside the specific residence hall. Guests can include commuter students, a visiting student from another on-campus residence hall, or a non-Loyola student.


Example: The guest policy per residence hall is different. Students are informed of their particular guest policy by their Resident Assistant at the start of the year.

Definition: A council of students made up of an executive board and floor representatives from each of the residence halls or residential areas. This group plans events and serves as a voice for residential concerns.

Definition: The person(s) that are allowing a guest or guests to stay with them for a designated period of time

Definition: A $100 fee that is charged to a resident when he or she does not follow proper checkout procedures. 


Example: If a student missed their check-out appointment, they are assigned an Improper Check-Out fee.

Definition: A documentation of an event that had happened or a form that had been turned in to a specific office that needs to be recorded.

Incident reports are a for documenting alleged student misconduct. Incident reports can be filed by students, faculty, staff, the rest of the Loyola Community and people outside of the Loyola community. 

Link: http://www.luc.edu/osccr/incidentreport/

Definition: The ITS Help Desk Manager is responsible for assessing the criticality of a given situation or user and appropriately escalating any special situation to an internal service provider. 


Link: http://www.luc.edu/helpdesk/

Definition: Learning Communities are open to students of all majors and are centered on different themes. Recent Learning Communities have included the Green Learning Community, the Wellness Learning Community, the Multicultural Learning Community, the International Learning Community and the Leadership Learning Community.

Students in each Learning Community live together in a residential community and enjoy taking a couple classes together.  They connect their residential experiences with their academic experiences through programs and activities planned specifically for their community by committees of student members and by their faculty. 

Students who participate in Learning Communities report feeling a greater sense of community on-campus, make friends with similar interests that last a life-time, create important connections with faculty, develop more holistically as students, and achieve higher GPAs – plus they have a ton of fun together!

Link: http://www.luc.edu/learningcommunity/

Definition: When 1 or more residents is/are incapable of getting into the room and require assistance in order to do so.

In all cases, residents can get lock-out help from the front desk of their residence hall OR by contacting the RA on duty. For Assistance, Contact us

Definition: An email address that is given by the university to a student, staff, or faculty member.


Loyola University currently uses Microsoft Outlook as our e-mail service provider. Your Loyola University E-mail account can be accessed at outlook.luc.edu . Your login information is your UVID and password. Contact ITS for account support

Definition: Person under the Age of 18. Minors can visit LUC students, with the submittal of a Minor Visitation Request form

Definition: The OSCCR is responsible for promoting and enforcing the Community Standards and for stewardship of The Student Promise


Example: Any member of the Loyola community or off-campus individuals can submit an incident report to the Office of Student Conduct and Conflict Resolution (OSCCR) detailing a potential student violation of the University Code of Conduct. The incident report must contain the name, phone number and address of the party making the complaint in order for it to be considered. Anonymous submissions are not accepted; however, the confidentiality of the person making a report will be maintained to the extent that the university conduct process allows.


Link: http://www.luc.edu/osccr/

Definition:  A Department that handles specific orders involving multiple copies or extensive printing orders.


Link: http://www.luc.edu/purchasing/printing.shtml

Definition: Resident Assistants live on your floor and plan community building programs as well as make sure you have a safe living environment. 

Get to know your RA as soon as you move in! They are a terrific resource in finding your way here at Loyola!


Supporting Document: RA Handbook

Definition: Full-time professional staff that supervise the RAs and oversee the programming and operations of a residential community.

Get to know your resident director today! 


Supporting Document: RA Handbook

Definition: Available living options for students of Loyola University. Our residence halls are designed to promote community, while providing a safe, academically focused environment.


Supporting Document: http://www.luc.edu/reslife/currentstudents/halls/

Definition: RMS a database that stores student information. 


Definition: Freshman residence hall with a dining hall on the first floor. The Department of Residence Life Office is also located in Simpson Hall. Additionally, south side market, a small grocery store is available for students!


Link: http://www.luc.edu/reslife/halls/simpson/


Definition:  The online system that allows students to submit work orders to the facilities department. 


To submit a work request to the Facilities Department, please use the online the TMA system:

To submit a work request for Lakeshore campus, click here.

To submit a work request for Water Tower campus, click here.

Please note: Pop-up blockers must be disabled in order to access this site.

For directions on submitting a work request visit: http://www.luc.edu/facilities/serviceguide/

If you have questions about the TMA system, please e-mail Richard Jacques at: rjacques@luc.edu.


Definition: Student must use Rambler bucks in order to operate the washing and Drying machines in the Residence Halls.

Definition: A contract release is a release from the one year legally binding housing contract. If you have reason to believe you should be released, please look over the reasons for release in the Request for Release Guide.

Supporting Document: Request for Release Guide

Definition: A request to be exempted from the two year residency requirement and live off-campus with a parent/guardian that is submitted before a housing contract has been submitted. To submit an exemption from the residency requirement, go to www.luc.edu/erelease.

Supporting Documents: Request for Exemption Guide

Definition: The dining dollars come with the All-Access and Board Meal Plans and allow for the student to purchase from any Loyola University Chicago dining location including the on-campus convenience stores with no tax. Various dining dollar plans are available with the All-Access and Board meal plans.

Meal Plans

Definition: The Housing Contract is a legally binding contract that students fill out and submit in order to live in the Residence Halls. All freshmen and sophomores are required to fill this out unless exempt through the Housing Exemption. More information about the Housing Contract can be found in the Terms of Agreement.

Link: Terms of Agreement

Definition: The Housing ID is a unique rooming ID given out for use in the Returning Room Selection Process. If you forgot or cannot find the ID number in the email you received for Returning Room Selection, then please email res-life@luc.edu from your Loyola email with your name and ID number and ask to receive the Housing ID once more.

Definition: University policy requires all first and second year students live on campus to support their academic and social success. More information can be found on the Residence Life website.


Link: Residency Requirement

Definition: Loyola’s Online Connection to University Services. LOCUS is the portal to many Residence Life links, such as the Housing Contract, Housing Exemption/Release, and the Housing Pre-Payment.


LOCUS: www.luc.edu/locus

Definition: Meal plans allow students to purchase meals from any of the residential dining facilities. 

Meal Plans


Definition: Located in the Sullivan Center, the HUB is a student-centered facility that consolidates over a dozen student services from across the university


Link: http://www.luc.edu/hub/

Definition: A non-refundable, non-transferable fee that is paid when applying for housing. The pre-payment is applied to the student’s bill for the upcoming semester as their initial housing payment. To pay the pre-payment, go to your LOCUS page and under Residence Life click on the Housing Pre-Payment link.


Definition: Monetary value added by the student to his or her Loyola ID (Campus Card) which then acts as a debit card that can be used to buy goods, services at several campus locations, and pay for laundry in the residence halls with no tax for services on campus. To add Rambler Bucks please go to Adding Rambler Bucks.

Link: Rambler Bucks

Definition: The process for current Loyola students to select housing for the next academic year. Students will receive emails regarding details for Returning Room Selection in January.

Re-Apply for Housing

A 1 person occupancy room

A 2 person occupancy room

A 3 person occupancy room

A 4 person occupancy room

A 5 person occupancy room

A room without bedrooms

Definition: This agreement is made at the beginning of each year with your RA, at an agreed upon time during the year, or whenever a new roommate moves into a room that outlines expectations of each roommate to create a respectful living environment. If there are violations of the roommate agreement, please speak with your RA. The agreement can be found under Forms and Documents in the Residence Life Website.

Forms and Documents

Definition: Office that provides recommendations for housing and academic accommodations according to the Americans with Disabilities Act. If you need special accommodations for housing, please contact the SSWD department and set up an appointment to discuss your situation.



Definition: The Terms of agreement outlines the expectations when signing your Housing Contract.


Terms of Agreement

Definition: Period of time given to returning students when a student can first log in to select a room during Returning Room Selection. If you have lost the email discussing your lottery time, please contact the Department of Residence Life at res-life@luc.edu

Definition: A process for assigning students who wish to live on campus but whom are not eligible to be assigned during a typical assignment period due to a shortage of available spaces. If you are placed in Deferred Housing, directions will be given to you through email.

Definition: University Van Service Around Campus


Link: http://www.luc.edu/campustransportation/services/8-rideprogram/


Definition: Assistant Director

Definition: Ad Majorem Dei Gloriam (For the Greater Glory of God)


Link: http://www.luc.edu/firstyearexperience/loyola_story.shtml


Definition: Assistant Resident Director


Definition: Behavioral Concerns Team


Link: http://www.luc.edu/bct/

Definition: Coordinated Community Response Team


Link: http://www.luc.edu/ccrt/

Definition: Centennial Forum Student Union





Definition: Campus Safety


Link: http://www.luc.edu/safety/

Definition: Center for Urban and Environmental Research and Policy


Link: http://www.luc.edu/sustainability/


Definition: Discover Loyola (Orientation)


Link:  http://www.luc.edu/orientation/


Definition: Desk Manager


Definition: Desk Manager


Definition: Department of Programming


Link:  http://www.luc.edu/damenstudentcenter/programming/


Desk Receptionist


Definition:  Division of Student Development


Link:  http://www.luc.edu/studentdevelopment/

Definition: Family Educational Rights and Privacy Act


Link: http://www.luc.edu/regrec/ferpa.shtml


Definition: Information Commons


Link: http://www.luc.edu/ic/


Definition:  Learning Community


Link: http://www.luc.edu/learningcommunity/


Definition: Loyola ID#

Definition: Loyola’s Online Connection to University Services


Link: www.luc.edu/locus


Definition: Lake Shore Campus


Link: http://www.luc.edu/about/lakeshore.shtml

Definition: Loyola University Chicago Emergency Medical Staff


Link: http://www.luc.edu/ems/index.shtml

Definition: Loyola University Museum of Art


Link: http://www.luc.edu/luma/

Definition:  Loyola University Retreat and Ecology Center


Link: http://www.luc.edu/retreatcampus/


Definition: Mental Health Professional


Link: http://www.luc.edu/wellness/

Definition: National Residence Hall Honorary

Definition: Office of Student Conduct and Conflict Resolution


Link: http://www.luc.edu/osccr/


Definition: Resident Assistant


Definition: Resident Director


Definition: Residence Hall Association




Definition: Student Activities and Greek Affairs


Link: http://www.luc.edu/saga/

Definition: Student Diversity and Multicultural Affairs


Link: http://www.luc.edu/diversity/


Definition: Student Office Assistant

Definition: Services for Students with Disabilities


Link: http://www.luc.edu/sswd/index.shtml


Definition: Facilities Work Order





Definition: University Marketing


Link: http://www.luc.edu/umc/

Definition: Unified Student Government Association


Link: http://www.luc.edu/usga/

Definition: University Identification (Domain name of student’s Loyola email)

Definition: Loyola’s Student Radio Station


Link: http://wluw.org/


Definition: Water Tower Campus


Link: http://www.luc.edu/about/wtc/index.shtml