Faculty and staff will be permitted to return to campus in phase four of the state’s “Restore Illinois” plan according to departmental work plans established by department leaders and approved by the Campus Continuity Section. Loyola’s goal is to minimize density on campus; employees who can perform their jobs successfully from home should work remotely whenever possible and feasible. Departments will design plans to ensure the employees keep six feet between themselves and others and that overall occupancy of a workspace does not exceed 25 percent at any given time.
To help accomplish this, departments should consider shifts or staggered work schedules. Because workspace occupancy will be inconsistent and sporadic, employees will need to “clean as they go” by using University-provided sanitizing spray and wipes to clean workspaces. Housekeeping will clean high-touch areas regularly at the end of each day. All employees are expected to follow Loyola’s Required Personal Safety Practices.
Faculty and Staff Workspace and Health Monitoring Guidelines
Faculty and staff will be allowed to return to campus in stages as designated by University administration. These guidelines have been established for all physical workspaces on Loyola’s campuses and for the health monitoring required to reopen campus safely. As the COVID-19 outbreak is a rapidly evolving situation, the University will monitor local, state, and national guidance and will update these guidelines accordingly.
In This Section
Workplace RulesOur highest priority is the health, safety, and well-being of all members of our University community. These guidelines apply across faculty and staff groups, disciplines, departments, buildings, etc. Modifications and exceptions should be rare and only approved by an identified group (such as the Management, Policy, and Command section).
- Presence on campus is NOT permitted if an individual:
- Receives a result of RED or YELLOW using the daily Symptom Checker app
- Has been diagnosed or presumptively diagnosed with COVID-19
- Has cold or flu-like symptoms, or symptoms of a coronavirus infection (cough, shortness of breath, chills, breathing difficulties, muscle pain, sore throat, recent loss of sense of taste or smell, fever above 100.4 degrees Fahrenheit (38 degrees Celsius), or diarrhea)
- Has someone in their home with a confirmed or presumptive case of COVID-19
- Has been in close contact with a confirmed or presumptive case of COVID-19; close contact is defined as: greater than 10 minutes of face-to-face contact at a distance less than 6 feet or physical contact (e.g., shaking hands)
- Has traveled from a Level 3 country as designated by the CDC or has traveled by cruise ship within 14 days
- Employees should work from home whenever possible and feasible; employees will only come to campus as necessary, scheduled, and approved by department supervisors
- Faculty and staff will follow Loyola’s Required Personal Safety Practices at all times
- Use of gathering spaces such as conference rooms, kitchens, eating areas, etc., is restricted and washing of dishes, or leaving dishes in kitchens, is not permitted; employees should clean these spaces after each use and are encouraged to use personal coolers
- The first choice for all meetings is to conduct them online; in-person meetings may be held only if necessary and when social distancing norms can be followed
- Water fountains and common eating areas will not be in use during the first phase of the return
- Staggered work schedules, including different shifts within workdays, should be utilized to appropriately maintain healthy work practices; this may also include staggered start-times (8:30 a.m., 9 a.m., etc.)
- The only visitors and guests allowed on campus are those groups pre-identified as being within the University’s current priority list (e.g. for first grouping, families visiting during recruitment would be allowed)
- Meetings with vendors, external colleagues and partners, etc., must be held virtually unless the vendors are otherwise already required to be on campus, such as for construction work
- Hallway lanes will be used to maintain single direction on each side of the hall whenever feasible
- Elevators (based on size) will maintain maximum occupancy limits based on social distancing requirements
- Stairways will be single directional whenever feasible; this will be reviewed on a building-by-building basis
- Internal doors will be propped/locked in open position whenever feasible to avoid touching of handles and doors
- Shared spaces may only be utilized if cleaning and sanitizing is performed by employees between uses
- Faculty office hours will be held online only
Faculty and staff
- Do not come to work if showing cold or flu-like symptoms, or symptoms of a coronavirus infection (cough, shortness of breath, chills, breathing difficulties, muscle pain, sore throat, recent loss of sense of taste or smell, fever above 100.4 degrees Fahrenheit (38 degrees Celsius), or diarrhea)
- Come to campus only as approved and scheduled based on current University priorities
- Faculty will come to campus only to teach, perform lab research (following the Research Continuity Guidelines), or for other pre-approved activities
- Follow Loyola’s Required Personal Safety Practices
- Refrain from shaking hands or any physical contact
- Obey signage related to building access, hallways, elevators, classrooms, offices, meeting rooms, etc.
- Clean as you go when feasible with tables, chairs, doorknobs, desks, phones, copy machines, classroom podiums, etc.
- Avoid touching your nose, mouth, or eyes.
- Use stairways whenever possible while ensuring appropriate physical distancing
- Cease use of communal cups, dishes, or utensils; bring your own and return these items home to wash after use
- Develop one-way ingress/egress pathways for each building
- Wash and sanitize bathrooms, doorknobs, light switches, and other high-touch areas hourly.
- Ensure continual supply of hand-sanitizing dispensers, disinfecting wipes, soap, etc., including portable hand washing stations as necessary
- Maintain physical environment such as signage for stairways, elevators, aisles, fencing, hallways sectionals, etc.
- Provide guidance on how to manage employee concerns over safety for coming back to work
- Manage discipline practices for employees who violate guidelines (e.g. refuse to wear masks when mandated)
University Marketing and Communication
- Finalize formal communication and signage and continually update community based on most recent standards and protocols
- Set forth work-schedules and staffing expectations which align with guiding principles, such as managing the density of an area of responsibility by creating a schedule of occupancy (e.g. staggered work schedules)
- Support and enforce workspace and health monitoring guidelines, making no individual exceptions
- Continually review appropriateness of guiding principles and update documentation and communication as necessary
- Communicate to relevant groups for implementation of changes
- Apprise the Management, Policy, and Command section of new recommendations/decisions, as well as any complications to current planning
- Review departmental plans to ensure compliance with rules