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Classroom Scenarios

The quality education you expect from Loyola hasn’t changed, but the University has changed how classes are scheduled, organized, and delivered to prioritize the health and safety of our students, faculty, and staff.

The following section describes academic guidelines, best practices, and resources developed in coordination with the leadership teams of academic units and support services on all campuses.  

 
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Accreditation and Authorization

Loyola University Chicago is accredited by the Higher Learning Commission, and this accreditation includes the highest level of approval to deliver in-person classes and distance education courses and programs. Loyola is also a partner in NC-SARA, an agreement among member states that establishes national standards for distance education, allowing us to offer online programs to students in all 50 states plus the District of Columbia.  

Mode of Course Delivery

Most courses for both undergraduate and graduate students will be offered in person and on campus in Fall 2021. All students are encouraged to check LOCUS for mode of course delivery and communicate directly with faculty with any questions.  

Faculty checklist for fully online classes 

  • Be sure to add information in LOCUS to class notes clarifying whether your online class is synchronous, asynchronous, or both; defining this for students is very important so they understand the course structure and requirements. 
  • Review contact hours guidelines for online classes. 
  • To address Illinois requirements and to protect the privacy of our online students, review the Guidelines for Recording Online Students; post the “syllabus statement” and “privacy statement” on both your syllabus and Sakai site. 
  • Review the Accessibility Guidelines and Accessibility Training to be sure your course materials are accessible to all students; creating accessible learning environments is our obligation as an institution that accepts Title IV funds and speaks directly to our mission as an institution to educate the underserved. 
  • Contact students via Sakai to share the syllabus, course design, course requirements, and instructor expectations. 
    • Determine if any students will require special accommodations due to disabilities. 
    • Determine if any students will require special accommodations due to time zone differences. 
  • Share information regarding orientations that will inform students of online resources (to be announced). 
  • If your class is designated as engaged learning, the Center for Experiential Learning has developed online Engaged Learning experiences and assignments that are specifically adapted to the online environment and are reflective of Loyola’s in-person instruction and of equal rigor; Engaged Learning Course Guidelines for online courses are also available. 

Meeting Student Academic Needs 

Student academic resources 

For students attending classes at Loyola, whether online or on campus, the University will make a variety of resources available to ensure students’ academic success. Please visit the Resource Rundown, which includes an extensive list of resources. Resources include: 

For students with disabilities, the following resources are available: 

  • Support services from the Student Accessibility Center (SAC). SAC will help students with disabilities during the transition back to campus and will be available to guide and support faculty with the implementation of reasonable accommodations for students in their courses. 
  • Accommodation letters for students enrolled in courses sent directly to faculty via email from SAC, which began in the summer of 2020. As in past semesters, faculty can view their class roster online, including information regarding student accommodations, via Accommodate. 
  • Reminders of students’ testing accommodations sent directly to faculty from SAC. Due to social distancing requirements, SAC will not be able to proctor exams but will partner with faculty to help find solutions when needed. 
    • Students with testing accommodations will submit all test requests via Accommodate at least seven days in advance. 

General inquiries can be sent to sac@LUC.edu, and questions regarding testing can be sent to sactesting@LUC.edu.

Faculty Professional Development

Loyola has provided (and will continue to provide) training and support to faculty to ensure that all students have an equal opportunity to achieve course learning objectives, regardless of modality. 

The Office of Online Learning (OOL), Instructional Technology & Research Support (ITRS), the Center for Engaged Learning, Teaching & Scholarship (CELTS), and the Faculty Center for Ignatian Pedagogy (FCIP) continue to offer courses, workshops, and materials to support all instructional modalities.

Faculty can request one-on-one assistance from the Office of Online Learning via email at online@LUC.edu, or from Instructional Technology & Research Support by visiting the ITRS Consultations booking page. For general technology support, please email the ITS Service Desk at ITSServiceDesk@LUC.edu or call 773-508.4487. 

Health and Safety in the Classroom

Please review the Faculty Q&A for Fall 2021 page for health and safety measures in the classroom.

 

Responsibilities

Together, we can create a safe, supportive environment for education. Students, faculty, and academic units each have an important role to play in making this happen.  

Please see below for a detailed listing of student, faculty, and academic unit responsibilities. 

Students: 

  • Follow Loyola’s Required Personal Safety Practices, including wearing masks while in campus buildings, sanitizing your desk before and after use in classrooms, and washing hands/using hand sanitizer often. All classrooms will have disposable masks if you forget one.  
  • If you are not fully vaccinated with an uploaded and approved vaccination card, be tested for COVID-19 regularly at an on-campus testing site to help ensure the safety of the Loyola community. 
  • Use the Symptom Checker daily to check for any COVID-19 symptoms. Do not attend class in-person if you develop any symptom(s) consistent with COVID-19, as defined by the CDC. 
  • Load your vaccination card into the Symptom Checker app as soon as you are fully vaccinated. 
  • If necessary, follow the Positive Diagnosis Protocol developed by the University. 
  • Visit Sakai course sites to learn the details of your courses. 
  • Inform instructors if you are enrolled in an on-campus course and plan to attend 100 percent online. 
  • Inform instructors of any special accommodations approved by the Student Accessibility Center (SAC). 
  • Review all relevant academic policies regarding academic integrity. 
  • Review the ITS technology support webpage to prepare for your courses. 
  • Review academic and other support services available to students. 

Faculty: 

  • Follow Loyola’s Required Personal Safety Practices, including wearing masks while in campus buildings, sanitizing your desk before and after use in classrooms, and washing hands/using hand sanitizer often. All classrooms will have disposable masks if you forget one.  
  • If you are not fully vaccinated with an uploaded and approved vaccination card, be tested for COVID-19 regularly at an on-campus testing site to help ensure the safety of the Loyola community.  
  • Use the Symptom Checker daily to check for any COVID-19 symptoms. Do not hold class in-person if you develop any symptom(s) consistent with COVID-19, as defined by the CDC. 
  • Load your vaccination card into the Symptom Checker app as soon as you are fully vaccinated. 
  • If necessary, follow the Positive Diagnosis Protocol developed by the University. 
  • Set up courses in Sakai for both online and on-campus classes. 
  • Contact all students via Sakai to provide details of the course. 
  • Meet special needs of students in distant time zones. 
  • Follow the Guidelines for Recording Students in Online Classes including notifying students via the class syllabus that if they are attending class online, they may be recorded. 
  • Take attendance daily, which will assist if contact tracing is necessary. 

Academic Units: 

  • Follow Loyola’s Required Personal Safety Practices, including wearing masks while in campus buildings, sanitizing your space before and after use, and washing hands/using hand sanitizer often.  
  • If you are not fully vaccinated with an uploaded and approved vaccination card, be tested for COVID-19 regularly at an on-campus testing site to help ensure the safety of the Loyola community 
  • Use the Symptom Checker daily to check for any COVID-19 symptoms. Stay home if you develop any symptom(s) consistent with COVID-19, as defined by the CDC. 
  • Load your vaccination card into the Symptom Checker app as soon as you are fully vaccinated. 
  • If necessary, follow the Positive Diagnosis Protocol developed by the University. 
  • Review any accommodations for staff due to disability with the supervisor and Human Resources, as needed. 

Cleaning and Disinfecting

Housekeeping will clean all high-touch areas in common spaces throughout all buildings daily. Within a classroom, hand sanitizer and sanitizing wipes will be provided. Students and faculty should wipe down their work surfaces after each use. Classrooms will be thoroughly cleaned by housekeeping at the end of each day. 

Positive Diagnosis Protocol

When a positive case of COVID-19 is confirmed, the University will follow established protocol and guidelines for contact tracing and isolation before returning to the classroom. See the Positive Diagnosis Protocol.

Academic Integrity

Academic integrity is the pursuit of scholarly activity in an open, honest, and responsible manner. Without it, education is lost. Loyola has distinct guidelines in place regarding academic integrity required of undergraduate,graduate, and professional students.  

All courses—regardless if they are online or in-person—are expected to uphold academic integrity guidelines. Loyola endorses instructors’ use of technology, good course design, and support services to bolster the University’s commitment to academic honesty in all classes.

Technology Support

Information Technology Services (ITS) works to support the technology needs of students, faculty, and staff. ITS ensures academic continuity by contributing skilled technological expertise and service; providing secure, reliable information and resources; and offering professional, collaborative consultation. ITS continues to update and maintain a process that preserves the continuity of teaching and learning. For a complete listing of current resources and trainings, please visit Instructional Technology & Research Support (ITRS). Additional technology resources available to support academic continuity include the following:

For general technology support, please email the ITS Service Desk at ITSServiceDesk@LUC.edu or call 773-508.4487. 

Clinical and Field Experiences/Internships/Externships/Clerkships/Practicum Experiences

As students in Loyola’s professional schools return to field placements, internships, and externships, each program should review these guidelines to help mitigate risk:  

  • Ensure the site is following required public health guidelines.  
  • Verify any personal protective requirements for students and faculty who access the site.  
  • Verify whether the site or Loyola is required to provide any personal protective materials.  
  • Ensure students review any recommended educational materials related to personal protective equipment (PPE) use; for reference, see the CDC guidelines on using PPE.   
  • Verify learning outcomes are achievable considering any restrictions placed on student activities.  
  • Identify and communicate any daily screening requirements before arriving at the site and when entering the site.  
  • Verify program accreditation, licensure, or certification requirements can be met in consideration of any restrictions imposed by the site.  

For field placements, internships, and externships where the faculty member is intermittently or continually on site with students, programs should also:   

  • Verify the faculty member is able and willing to go to the site.  
  • If the faculty member is not willing or able to go to the site, determine if virtual site visits are an option.  

Students should communicate directly with their faculty and academic department providing these experiences, as each program may have specific requirements, guidelines, and directions. 

Engaged Learning courses/guidelines 

Engaged Learning courses may look and feel very different depending on the health guidelines and context, but to preserve the deep learning experiences of students, we encourage the following guidelines:  

  • Where/when possible considering the health guidelines and capacity limits of people gathering, leverage aspects of the experience in a virtual/online modality (e.g., virtual internship meetings, virtual community-engaged projects, online research projects).  
  • If working with external organizations, shift work to remote/online projects where appropriate and desired with the external organization, following health guidelines. 
  • If in-person experiences are acceptable to and desired by all parties, and/or required by the position/industry/academic program, follow the guidelines of the state, city, and the partner organization hosting Loyola students.  
  • Respect if a community site may not choose to accept a student considering health guidelines, given their clientele (e.g., vulnerable populations), and the guidelines of the state and city, and consider virtual opportunities to partner. 
  • A student may not choose to go to an in-person site if they have documented health concerns or other extenuating circumstances, and an alternative virtual project or experience may be chosen through the agreement of the student, faculty, and community partner organization. 
  • Hours dedicated to engaged learning experience have some flexibility to include time-on-task and project-based work, such as reflection assignments dedicated to the experience and/or learning portfolio creation. 

Best practices for virtual/remote engaged learning experiences include (especially targeting internship and fieldwork experiences, but may not apply to all engaged learning experiences):  

  • Develop online reflection assignments (oral, written, and creative).  
  • Construct summative reflection assignments or projects via online modalities, such as learning portfolios. 
  • Meet with external partners online and continue regular meetings and communication via online formats.  
  • Complete mid-point and end-of-semester evaluation forms, to be filled out by site supervisors.  
  • Construct weekly check-ins between student and site supervisor virtually.  
  • Require students to complete weekly hour logs to track hours dedicated to experience for accountability.  
  • Ask that students input their Engaged Learning experience (e.g., site) information into LOCUS in a timely manner.  

HyFlex Classroom Technology

In a HyFlex (hybrid flexible) course, the instructor facilitates class activities for both on-campus and online students simultaneously. Fall 2021 classrooms designated for HyFlex teaching will include the standard technology package. They will also be equipped with dual monitors at the instructor workstation, a camera facing the front of the room, microphones to capture the instructor and students, and speakers to hear online students.

The Office of Online Learning (OOL) and Instructional Technology & Research Support (ITRS) partnered to create training and resources for HyFlex courses. For more information and to view a previously recorded session, please visit HyFlex Classrooms. For general technology support, please email the ITS Service Desk at ITSServiceDesk@LUC.edu or call 773-508.4487. 

The quality education you expect from Loyola hasn’t changed, but the University has changed how classes are scheduled, organized, and delivered to prioritize the health and safety of our students, faculty, and staff.

The following section describes academic guidelines, best practices, and resources developed in coordination with the leadership teams of academic units and support services on all campuses.  

 
In This Section