The quality education you expect from Loyola won’t change in the fall 2020 semester, but the University will be making changes to the way classes are scheduled, organized, and delivered to prioritize the health and safety of our students, faculty, and staff.
Due to the increase in COVID-19 infection rates and deaths across the country in early July, Loyola has made the decision to move primarily to an online mode of instruction. On-campus classes will be limited to those requiring face-to-face interaction, such as research-based classes, upper-level labs, and clinicals.
The following section describes academic guidelines, best practices, and resources developed in coordination with the leadership teams of academic units and support services on all campuses.
In This Section
Return to the Classroom: Curricular Guidelines
Key dates for fall 2020 are:
- Classes will begin on August 24 as scheduled
- Classes do not meet on Labor Day, September 7, as scheduled
- Mid-semester break, originally scheduled for October 5-6, will be eliminated; these will be instruction days
- On-campus instruction will end on Sunday, November 22; students living on campus will return home before Thanksgiving break and remain at home for the rest of the semester
- Classes will resume online on Monday, November 30, following Thanksgiving break
- The final day of classes will be December 5, as scheduled
- Final exams will be administered online from December 7-12, as previously scheduled (please see the updated final exam schedule)
Please note that schedules in the School of Law, Stritch School of Medicine, School of Continuing and Professional Studies, and Quinlan School of Business graduate programs may differ. Faculty and students in these schools/programs should confirm the fall schedule with their deans and program directors.
New time grid for classesFor fall 2020, we also are adjusting the time grid of classes to reduce crowding on campus and in buildings during class period changes. The passing period between classes will be extended to 30 minutes to reduce the density of students moving around campus. Some specialized courses may be scheduled off grid. Please check LOCUS to confirm your schedule.
The new class grid below is the same for on-campus and synchronous online classes.
Monday/Wednesday/Friday, daytime classes (7 slots)
- 8:10 – 9:00 a.m.
- 9:30 – 10:20 a.m.
- 10:50 – 11:40 a.m.
- 12:10 – 1:00 p.m.
- 1:30 – 2:20 p.m.
- 2:50 – 3:40 p.m.
- 4:10 – 5:00 p.m.
Tuesday/Thursday, daytime classes (5 slots)
- 8:00 – 9:15 a.m.
- 9:45 – 11:00 a.m.
- 11:30 a.m. – 12:45 p.m.
- 1:15 – 2:30 p.m.
- 3:00 – 4:15 p.m.
Weekday evenings (1 slot)
- 5:30 – 8:00 p.m.
Due to social distancing guidelines, Loyola classrooms will be able to hold only about one-third of their normal capacity. As a result, usable classroom space has decreased significantly, and many classes have been moved to larger rooms.
Some on-campus classes this fall will be held in spaces that have not previously been used as classrooms, including the Sister Jean Multipurpose Room, Norville Center rooms, and the Damen Den, among others. All new temporary classrooms will be equipped for dual-mode instruction. (See the Mode of Course Delivery section for details.)
Some classes have also been moved from their original timeslots to times that are typically less utilized, including evenings and Saturdays. Continuing students whose class schedules change due to classes being shifted to new timeslots will be able to adjust their schedules through LOCUS in July.
All identified academic spaces have been put into a common pool for scheduling and assignment under the control of the Office of Registration and Records.
The ITRS classrooms webpage has an overview of virtual tours of existing lecture capture/dual-mode classrooms. Instructors will also be able to access video tutorials and schedule individual assistance with using classroom technology.
For more information, visit LUC.edu/its/itrs/teachingwithtechnology/classrooms.
Online and dual mode instructional sessions should accommodate students in time zones that differ by a few hours by offering recorded synchronous sessions and/or asynchronous learning, and one-on-one supplemental support where necessary.
Loyola will orient students to all online services and resources before the fall semester. Read more
Once campus reopens, faculty can receive one-on-one instruction on using a lecture capture/dual-mode classroom. All on-campus classes will have the classroom technology for dual-mode instruction. Registration information will be shared with faculty in the near future.
Faculty can also request one-on-one assistance from an instructional designer by contacting the Office of Online Learning at online@LUC.edu or ITS technology support by contacting ITSServiceDesk@LUC.edu.
For more details about preventing the spread of COVID-19, please see the Health and Safety guidelines.
Please see below for a detailed listing of student, faculty, and academic unit responsibilities.
- Visit Sakai course sites to learn the details of your courses
- Inform instructors if you are enrolled in an on-campus course and plan to attend 100 percent online
- Inform instructors of any special accommodations approved by the Student Accessibility Center (SAC)
- Review all relevant academic policies regarding academic integrity
- Review the ITS technology support webpage to prepare for your courses
- Review academic and other support services available to students
- Follow Loyola’s Required Personal Safety Practices, including wearing masks while in campus buildings, sanitizing your desk before and after use in classrooms, and washing hands/using hand sanitizer often
- Do not attend class in-person if you develop any symptom(s) consistent with COVID-19, as defined by the CDC
- Participate in faculty development programs in preparation for online and dual-mode course delivery (see the Academic Continuity webpage for trainings and workshops)
- Set up courses in Sakai for both online and on-campus classes, since there is a high likelihood that on-campus classes will have at least some students attending remotely
- Contact all students via Sakai no later than July 31 to provide details of the course
- If a student will be attending online, determine technology needs, etc.
- Meet special needs of students in distant time zones
- If the class has been designed specifically for dual mode (that is, ALL students will alternate between online and on-campus through the Maroon and Gold option or Triple Flip options), explain the schedule for student attendance
- For students who will not be able to attend class in-person, provide an equivalent academic experience; academic units/instructors will decide how best to meet student needs
- Faculty should assess how required course activities and assignments can continue for students who cannot attend in person
- Follow the Guidelines for Recording Students in Online Classes including notifying students via the class syllabus that if they are attending class online, they may be recorded
- Follow Loyola’s Required Personal Safety Practices, including wearing masks while in campus buildings, sanitizing your classroom space before and after use, and washing hands/using hand sanitizer often
- Stay home if you develop any symptom(s) consistent with COVID-19, as defined by the CDC
- Take attendance daily, which will assist if contact tracing is necessary
- Follow Loyola’s Required Personal Safety Practices, including wearing masks while in campus buildings, sanitizing your classroom space before and after use, and washing hands/using hand sanitizer often/li>
- Stay home if you develop any symptom(s) consistent with COVID-19, as defined by the CDC/li>
- Hold advising and student meetings virtually whenever possible to maintain social distancing/li>
- Follow the CDC guidelines and Loyola's Required Personal Safety Practices if an in-person meeting is required; students, faculty, and staff MUST wear a face mask or face covering/li>
- Arrange meeting space to comply with social distancing guidelines/li>
- Review any accommodations for staff due to disability with the supervisor and Human Resources, as needed
On-Campus Classroom Guidelines
Classrooms have been laid out to meet social distancing guidelines, separating occupants by at least six feet; as such, all academic spaces will hold, at most, 33 percent of the previously stated occupancy. Inside classrooms, faculty and students will be required to wear face masks or face coverings at all times. Classrooms must remain in their socially distant configurations; moving furniture will not be permitted.
Given the constraints of social distancing and the potential need for contact tracing, students in all classes will occupy assigned seats, established no later than the second week of class. All classes must be scheduled on-grid unless an exception is granted for a compelling pedagogical reason.
Entering/Exiting a Classroom
Where feasible, signage will clearly identify entrance-only and exit-only doors for academic spaces. When approaching a classroom door, follow any pertinent instructions.
Cleaning and Disinfecting
Housekeeping will clean all high-touch areas in common spaces throughout all buildings. Within a classroom, hand sanitizer and sanitizing wipes will be provided. Students and faculty should wipe down their work surfaces after each use. Classrooms will be thoroughly cleaned by housekeeping at the end of each day.
Academic integrity is the pursuit of scholarly activity in an open, honest, and responsible manner. Without it, education is lost. Loyola has distinct guidelines in place regarding academic integrity required of undergraduate, graduate, and professional students.
All fall 2020 courses—regardless if they are online or in-person—are expected to uphold academic integrity guidelines. Loyola endorses instructors’ use of technology, good course design, and support services to bolster the University’s commitment to academic honesty in all classes.
Academic integrity in online and dual-mode courses
The Office of Online Learning (OOL) and Instructional Technology and Research Support (ITRS) support instructors in their efforts to ensure academic integrity in their online courses. Several academic integrity technologies are available, including TurnItIn for plagiarism detection, Respondus LockDown Browser for locking the browser for taking tests and quizzes in Sakai, and Examity for test and exam proctoring. OOL’s instructional designers can consult on the use of these technologies and, in the case of Examity, work to get the system approved and integrated into online courses. Additional online proctoring services are currently being researched. More information will be available later in summer 2020.
Course design can also support academic integrity. Instructors can utilize OOL’s Academic Integrity Toolbox, which walks through many technology, course, assessment, and assignment design strategies that are available for promoting academic honesty. OOL also helps academic programs and instructors review their online courses, looking for ways to promote integrity through design.
To consult with OOL on any matter related to academic integrity in online courses, email online@LUC.edu. OOL and the Faculty Center for Ignatian Pedagogy also offer workshops related to academic integrity. Visit the Academic Continuity webpage for details.
Students and faculty must commit to fostering responsible and honest efforts in all areas of academic work.
Recommendations for faculty
- Review technology and design strategies available for fostering academic integrity in online courses
- Review Prevention and Detection of Academic Integrity Violations
- Determine if online course proctoring is appropriate for the assessments being utilized
- Alert students to the appropriate University academic integrity code for their review
- Notify students of course expectations, including a syllabus statement clearly stating expectations
- Notify students of any academic integrity software that will be used in class including Turnitin, Examity, and Respondus LockDown Browser
- Provide clear instructions on what will be needed for students to take exams using these technologies
- Work with the Student Accessibility Center to accommodate the needs of registered students and preserve academic integrity
- Pursuant to student handbooks, students bear the responsibility to:
- Maintain honesty in all areas of academic work
- Review all relevant academic policies regarding academic integrity and adhere to them
- Familiarize themselves with the steps needed to use the technology utilized in each class to foster academic integrity
- Facilitate the cooperation of the Student Accessibility Center with their instructors to accommodate any registered needs and preserve academic integrity
Information Technology Services (ITS) works to support the technology needs of students, faculty, and staff. ITS ensures academic continuity by contributing skilled technological expertise and service; providing secure, reliable information and resources; and offering professional, collaborative consultation.
During the COVID-19 pandemic, ITS continues to update and maintain a process that preserves the continuity of teaching and learning. For a complete listing of current resources and trainings, visit ITS Academic Continuity Resources.
Technology support resources available to support academic integrity include the following:
- Requests for ITS assistance
Call 773.508.4ITS or email ITSServiceDesk@LUC.edu. This includes requests for urgent support for traditional on-campus classes and synchronous sessions using Zoom or Panopto in online/dual-mode courses.
- Password change assistance
Visit Resetting Your Password from Off Campus.
- Multi-Factor Authentication (MFA)
MFA protects you even if your Loyola password becomes compromised by using your Loyola UVID and password plus one additional authentication method to verify your identity. MFA is required by the end of the spring 2021 semester. For more information, please visit Multi-Factor Authentication.
- Working remotely
For information on working efficiently through campus disruptions, visit How to Keep Working—Technology Continuity.
- Equipment loan
Equipment is available to students, faculty, and staff for extended loan to support online teaching and learning, as well as remote work. Resources are available on a first-come, first-served basis. For more information, visit ITS Equipment for Extended Loan.
- Faculty drop-in support
Online drop-in support for faculty is available Monday through Friday. Individual consultations on Sakai, Zoom, Panopto, VoiceThread, Respondus LockDown Browser, Turnitin, and more are available. Simply drop in during this time to meet with a learning design engineer. For the daily schedule and meeting link, please visit ITRS Drop-in. ITRS has also created many self-help resources:
- Academic integrity technologies
A variety of academic integrity tools are available for online courses at Loyola. Please see guidelines on Academic Integrity for more information.
- Home use of research software
Loyola offers a wide array of quantitative and qualitative research applications for home use for both faculty and students. For more information and a complete list of applications, please visit Home Use of Quantitative and Qualitative Research Applications.
- Statistical advising
ITRS offers online statistical advising on Wednesdays and Fridays. Advisers are graduate students engaged in coursework and research that focuses on quantitative and qualitative research methods. Services include answering basic, how-to questions and limited interpretive help with analysis results when using Loyola supported statistical applications or QDAs. No appointment is necessary—simply drop in during this time to meet with ITRS staff. For the schedule and meeting link, please visit Statistical & Online Survey Advising.
- Learning Analytics Report (LAR)
The LAR currently presents course and student data from LOCUS, Sakai, Panopto, and Zoom. To access your LAR, please schedule a 30-minute consultation with a learning design engineer. Due to data protections, only the instructor of record for the course may access the LAR. To request your LAR and to schedule a consultation, complete the LAR Request Form. You will be prompted to enter your Loyola UVID and password. For more information, please visit Learning Analytics.
- Instructional Technologies Course (ITC)
The ITC is designed to help faculty learn about the wide array of instructional technologies available at Loyola. At the end of the four-week period, participants will have created a Sakai template that can be used for a future course. Participants can also earn a letter of completion. This course complements the Online Teaching Course (OTC). The next ITC offering will be in the fall. For updates, please visit Instructional Technologies Course (ITC).
- Advanced Instructional Technologies Course (AITC)
ITRS is in the process of developing an Advanced Instructional Technologies Course, which will be offered for the first time this fall from September 26 to October 16. It builds on the foundation of the ITC and includes learning analytics. Registration will open later this summer. For updates, please visit Instructional Technologies Course (ITC).
Study Abroad and JFRC
All outbound and inbound study abroad in the fall 2020 semester is suspended to safeguard the health and safety of our students, faculty, and staff. This includes programs at the John Felice Rome Center (JFRC) and Vietnam Center, as well as U.S./EU double-degree students in the Quinlan School of Business in collaboration with Universidad Loyola Andalucía. The decision was made in consultation with campus partners both at home and abroad, and after reviewing the latest immigration policies, travel requirements, and governmental advisories, which can be viewed at the CDC and U.S. State Department websites.
All other new and currently enrolled international degree-seeking students and scholars will be allowed to study on our Chicago campuses in the fall 2020 semester, according to the legal statuses of their visas and by following Loyola's Required Personal Safety Practices.
Loyola remains fully committed to international education and the academic experience of global engagement, both at home and abroad, including the continuation of our programs at JFRC and the Vietnam Center. The Office of International Programs, including the subdivisions of Study Abroad and International Student and Scholar Services, hopes to allow spring 2021 study abroad and international exchanges to continue. It is our hope that there will be options for study abroad in 2021 assuming the conditions of the global pandemic allow us to do so safely.
To learn more about Loyola’s Office of International Programs, visit LUC.edu/oip
For more information on the JFRC, visit LUC.edu/rome
For more information on the Vietnam Center, visit LUC.edu/vietnam
As students in Loyola’s professional schools return to field placements, internships, and externships, each program should review these guidelines to help mitigate risk:
- Ensure the site is following required public health guidelines
- Verify any personal protective requirements for students and faculty who access the site
- Verify whether the site or Loyola is required to provide any personal protective materials
- Ensure students review any recommended educational materials related to personal protective equipment (PPE) use; for reference, see the CDC guidelines on using PPE
- Verify learning outcomes are achievable considering any restrictions placed on student activities
- Identify and communicate any daily screening requirements before arriving at the site and when entering the site
- Verify program accreditation, licensure, or certification requirements can be met in consideration of any restrictions imposed by the site
For field placements, internships, and externships where the faculty member is intermittently or continually on site with students, programs should also:
- Verify the faculty member is able and willing to go to the site
- If the faculty member is not willing or able to go to the site, determine if virtual site visits are an option
All students must check with their school and program for any additional requirements related to transportation, insurance, and reporting illness or positive testing.
Engaged Learning courses guidelines
Engaged Learning courses may look and feel very different in fall 2020, but to preserve the deep learning experiences of students, we encourage the following guidelines:
- Where/when possible, move the experience to a virtual/online modality (e.g., virtual internships, virtual community-engaged projects, online research projects)
- If working with external organizations, shift work to remote/online projects with the external organization
- If in-person experiences are acceptable to and desired by all parties, and/or required by the position/industry/academic program, follow the guidelines of the state, city, and the partner organization hosting Loyola students
- A community site may not choose to accept a student considering health guidelines, given their clientele (e.g., vulnerable populations), and the guidelines of the state and city
- A student may not choose to go to an in-person site if they have documented health concerns or other extenuating circumstances, and an alternative virtual project or experience may be chosen
- Hours dedicated to engaged learning experience has some flexibility to include time-on-task and project-based work, such as reflection assignments dedicated to the experience and/or learning portfolio creation
Best practices for virtual/remote engaged learning experiences include:
- Develop online reflection assignments (oral, written, and creative)
- Construct summative reflection assignments or projects via online modalities, such as learning portfolios (eportfolios)
- Meet with external partners online and continue regular meetings and communication via online formats
- Complete mid-point and end-of-semester evaluation forms, to be filled out by site supervisors
- Construct weekly check-ins between student and site supervisor virtually
- Require students to complete weekly hour logs to track hours dedicated to experience for accountability
- Ask that students input their Engaged Learning experience (e.g., site) information into LOCUS in a timely manner