Loyola University Chicago

Student Activities & Greek Affairs (SAGA)

Division of Student Development

Contracts

Any time an RSO establishes an agreement for service (anything other than tangible goods) with an off-campus individual, group, or company, a contract must be used (regardless of cost or fee – forms must be filled out even when fees are waived). Any off-campus individual, group, or company includes, but is not limited to:

  • Artistic performances
  • Speaking engagements
  • A/V, sound, staging, or other media equipment rentals
  • Workshops, trainings, or group instruction
  • Inflatable games or other entertainment equipment
  • Transportation services
  • Catering services

All agreements/contracts must be signed and executed by Student Activities & Greek Affairs. Students must never sign a contract. Contracts are due at least 6 weeks prior to event date via payment or withdraw request. Late contracts will NOT be accepted.

Need help with your required contract documents for your event? A sample of all of the different elements of a completed contract can be found on LUCommunity

*Loyola University Chicago will not be responsible, financially or otherwise, for any verbal or written agreements entered into by students, student organizations, or unauthorized University faculty and staff advisors.

On-Campus programs:
Vendor Contract (signed by vendor) + Relevant LUC Performance/Event Agreement (signed by vendor) + Vendor's Certificate of Insurance

                                                            ...Or...

Off-Campus programs:
Vendor Contract (signed by vendor) + Relevant LUC Contract Rider (signed by vendor)

 

Vendor Contracts

If the vendor has their own contract document(s), submit:

  • Vendor's Contract (signed by vendor) 
  • Invoice 
  • Vendor Contract (signed by vendor) 
  • Vendor's Certificate of Insurance


If the vendor DOES NOT have their own contract document(s), submit: 

 

Performance Contracts

 

If the performer has their own contract document(s), submit:

 
If the performer DOES NOT have their own contract document(s), submit:

 

Speaker Contracts

If the speaker has their own contract document(s), submit:

 

If the speaker DOES NOT have their own contract document(s), submit: 

 

Is your contract for a facility rental, boat rental, or transportation rental? If so, submit:

Vendor's Contract (signed by vendor) and/or Invoice  + Relevant LUC Off-Campus Contract Rider (signed by vendor)

Contract rider for off-campus facility rental
Contract Rider for Off-Campus Boat Rental
Contract rider off-campus event transportation Agreement


Is your contract for something different? If so, submit:

Vendor's Contract (signed by vendor) and/or Invoice  + LUC Off-Campus Event Agreement (signed by vendor)

Off-campus Event AgreementLoyola Off Campus Event Agreement

For contracts (on or off campus) utilizing SAF funding, that include a third-party talent, student organizations are required to submit the Talent Information Form. The Talent Information Form must be submitted upon budget/payment applications for the respective event. This form is in addition to all other Contract submission requirements. Talents included in event planning that require the submission of the Talent Information Form include, but are not limited to:

  • Guest Speakers
  • DJs and Entertainers (Bands and/or Artists)
  • Comedians
  • Martial Artists

This form must also be submitted for all contracts that include a third party talent that do not require payment ($0.00 contracts). The Talent Information Form can be found here: Talent Information Form

 

If your vendor is a Loyola University Chicago student and is not being paid for their services, submit:

Student Performance Agreement

Talents included in event planning that require the submission of the Student Performance Agreement, but are not limited to:

  • Student Speakers
  • DJs and Entertainers (Bands and/or Artists)
  • Photographers

 

If your vendor is a Loyola University Chicago student and is being paid for their services, submit:

* All forms (other than student performance agreement provided above) can be found here.

LUC Performance/Event Agreement – Should be used when the vendor does not have a contract of their own.

On-campus Performance Agreement
Off-campus Event Agreement

Relevant LUC Contract Rider – Should be completed and submitted in conjunction with any vendor contract. There are 5 types of contract riders.

On-campus general contract rider
Off-campus general contract rider
Contract rider for off-campus facility rental
Contract Rider for off-campus event transportation
Contract rider for off-campus boat rental

Vendor's Certificate of Insurance - Must accompany all contract submissions. This is a document that the vendor can obtain from their insurance company.