Study Abroad Policies
Policies outlined on this page apply only to the following Loyola Global Partner, Global Exchange and Petition programs
Study Abroad Policies
All graded courses taken on Loyola study abroad programs will count towards your Loyola degree. Courses for students on Global Partner, Global Exchanges and Petition programs count as general electives unless you seek approval through the Study Abroad Course Approval Process. After completion of this process, courses may count towards your major, minor, Core, Engaged Learning or other curriculum requirements.
The Office for International Programs will accept the credit from any Loyola-approved study abroad program. This means that study abroad credit will show up on your Loyola transcript. It is not considered transfer credit. Also, students are considered "in residence" while abroad.
Credits for all study abroad courses will show up on your Loyola transcript.
- For programs that issue transcripts with credits using the U.S. semester credit hour system, the credit amount listed on the study abroad transcript will be posted to your Loyola transcript, rounded to the closest whole number of LUC credits (U.S. semester credit hours).
- For programs that issue transcripts not using the U.S. semester credit hour system, the credit amount listed on your study abroad transcript will be converted using this Foreign Universities Credit Conversion Table and the converted credit amount will be posted to your Loyola transcript.
For academic semester or year study abroad programs, students must enroll for the equivalent of a full-time course load (minimum of 12 Loyola credit hours per semester) while abroad. "Course Enrollment Guidelines" are available in the Office for International Programs to help you determine what constitutes a full course load for your chosen program.
For summer programs, there is no minimum or maximum credit load required, unless otherwise specified in the materials provided by your program.
Please note that for many programs, "course schedules" are not part of the culture and not commonly available for student use. You should expect to officially choose and enroll in courses after arriving in your host country.
All Loyola students attending Global Partner, Global Exchange and Petition programs will be enrolled in an Interdisciplinary Studies (INDS 300X) placeholder course during their time abroad carrying the following credit hours:
- Semester and academic-year programs: 12 credit hours (if you need to be enrolled in 15 credits for financial aid purposes - please contact the Office for International Programs).
- Summer programs will carry 6 credit hours.
The Office for International Programs will register you for the placeholder course at the end of the semester prior to your term abroad. You will notice that the INDS 300X course will appear in LOCUS for the duration of your program abroad.
Grades for all study abroad courses will show up on your Loyola transcript and factor into your Loyola GPA.
- For programs that issue transcripts with grades using the U.S. grading system (i.e. API, CIS, IES, SIT, SRAS and USAC), the grade listed on the study abroad transcript will be posted to your Loyola transcript.
- For programs that issue transcripts not using the U.S. grading system (i.e. Global Exchanges), the grade listed on your study abroad transcript will be converted using this Foreign Universities Grade Conversion Table and the converted grade will be posted to your Loyola transcript.
Students wishing to appeal a study abroad grade may appeal by contacting the host university abroad if they went abroad via an exchange program, or to their program provider. All study abroad grade appeals must be made by the student her/himself directly and only to the host university abroad (exchange only), or following the program provider's own process. The program provider's, or host university abroad's policies shall govern grade appeals. If the host university abroad changes a grade, the student must request that the host university abroad send an updated transcript to the LUC Office for International Programs. Loyola University Chicago has no purview or influence over the grade appeal process.
Some host universities abroad permit retaking of exams. At some universities, "resitting" for an exam is very typical. Students should research and be aware of the academic structure of the program they have applied for, and prepare accordingly. Exchange students wishing to request an opportunity to retake an exam may do so by contacting the host university abroad. All retake requests must be made by the student her/himself directly to the host university abroad. The host university abroad's policies shall govern retake requests. If the host university abroad agrees to allow an exam retake, the student must arrange for a time, place, and proctor approved by the host university abroad or comply with the host institution's retake schedule and process. Note that universities may require that retakes occur on their own campus, not after the student has left the country.
Grades earned on study abroad programs will be subject to each individual Loyola school or college's policies regarding minimum grades needed for a course to count toward your major, minor, core or other degree requirement.
In general, you must have requested and gotten your request approved by your advisor or dean for a course to count as pass/no pass by the following deadline:
- Semester programs: end of the 2nd week of classes
- Summer programs: end of the 1st week of classes
The Office for International Programs can verify to your dean or advisor the specific date of your program upon request.
Students may participate in up to the following number of terms abroad:
- Two academic semesters
- Unlimited summer/j-term/spring break programs
Students who wish to participate on a third semester abroad program must apply for an appeal and be approved by the Office for International Programs.
Loyola has developed a list of programs that it believes to be of very high academic quality and that provide an environment abroad that helps students to succeed in their foreign surroundings. Loyola limits student participation to these programs and will not accept the credits from outside study abroad programs.
However, if a student cannot find a Loyola sponsored program that meets their specific academic needs and goals, the student may consider going through a petition process in order to attend another program. A study abroad review committee will review petitions for approval.
Petitions will be accepted for full year, semester and summer programs. For further information regarding petitions, contact the Office for International Programs at 773-508-3899. The deadlines for submitting a petition are as follows:
- Fall and full year programs: March 1st
- Spring programs: October 1st
- Summer programs: March 1st
Please Note: Students cannot earn credit toward their degree for course taken abroad unless they have their program approved through the Office for International Programs. It is not possible to transfer credit in through Loyola academic advising units or the Office for Registration and Records for non-Loyola study abroad programs.
After your program has ended, your study abroad program institution will mail the Office for International Programs an official transcript. It is ultimately the student's responsibility to follow-up with their study abroad program to ensure that the transcripts will be sent to Loyola.
In some cases, transcripts from abroad can take several weeks or even months to arrive at our office. If a delay in the arrival of your transcripts and the subsequent uncertainty you may have regarding final course, credit and grade information causes you difficulty in making informed decisions about enrollment for future semesters at Loyola, please contact us and we will ascertain whether the process can be expedited.
When the Office for International Programs receives your transcript, we will perform credit and grade conversions as necessary and submit the information to the Office of Registration and Records for posting to your Loyola transcript. Titles of your study abroad courses, credit hours and grades will appear on your official Loyola transcript and will factor in your cumulative GPA.
You may not enroll in courses abroad that are similar to course that you have previously taken at Loyola and for which you have earned credit. If in doubt, consult an academic advisor. Courses abroad that you have taken at Loyola and for which you already have credit will be considered "unauthorized repeats: and will not not earn additional credit.