Loyola University Chicago

Study Abroad

COVID-19

General information about COVID-19 and study abroad is posted immediately below.  For information about COVID-19 impacts on specific study abroad terms, scroll farther down this page.  

Is the study abroad office open?

Yes, but we're working remotely, in support of the University's efforts to reduce density on campus and slow transmission of COVID-19.  

May I meet with someone to talk about study abroad?

Yes, just not in person. We're offering appointments exclusively via Zoom.  Until further notice, no in-person meetings will be held.  Visit our Connect with Loyola Study Abroad page for instructions on how to book an appointment.

Where can I find general information about Loyola's pandemic response?

For university-wide announcements addressing general campus concerns, classes, residence halls, and events in Chicago, please visit the University's coronavirus website.

 


Fall 2021 Study Abroad Announcement from the Associate Provost for Global and Community Engagement (updated 4/14)

John Felice Rome Center (JFRC)

The Office of Global and Community Engagement is pleased to announce that LUC is moving forward with plans to reopen the JFRC in the fall 2021 semester. This decision has been informed with input and insight from LUC and JFRC leadership and public health experts, using the most recent available data to forecast the conditions that will make study abroad at the JFRC safe and feasible. During the current semester, a special task force was established and has given careful consideration to the reopening of the campus. The task force also recognizes that this decision is based on current information and that the planning and operation of the fall 2021 semester at the JFRC may be subject to modification.

The health and safety of the JFRC campus and the surrounding communities in Rome are the paramount concern of LUC as we plan to resume study abroad at the JFRC. To promote protective health and safety standards, LUC will require all students to be fully vaccinated at least two weeks prior to arriving in Rome. Students, faculty, and staff will also be required to participate in weekly COVID-19 testing provided on location at the JFRC. In addition to LUC health and safety guidelines, all Italian protocols and guidelines related to international travel, quarantine, COVID-19 testing, tracing, social distancing, and the use of face coverings and masks will be enforced. In order to provide a safe student residential environment, the JFRC will be limiting all housing to single occupancy rooms on the campus during the fall 2021 semester.

The fall 2021 semester will employ two teaching modalities. Classes will be held remotely and solely in the online modality from August 30 to September 13. Students must plan to arrive in Rome on September 16 to participate in an onsite orientation (Sept 16-19), either in quarantine or in person, as permitted by Italian health guidelines at that time. Classes will recommence on September 20 and phase into the in-person modality as soon as permitted. A Fall break is scheduled for October 15-17. The final day of class is scheduled on November 24, to be followed by Thanksgiving break (Nov 25-28). Final exams will be held from November 29 to December 2. Checkout and departure from the JFRC will be on December 3 and 4. Unlike students attending JFRC in previous semesters, students traveling to Italy will not need to procure a student visa because their stay will not exceed 90 days. Rome Start students who plan to study in Rome during the fall 2021 and spring 2022 semesters will still need to procure a visa. Additional visa guidance will be provided to admitted students as the fall semester nears or as additional visa information becomes available. During the fall semester students will only be allowed to travel within Italy, as permitted by local and regional guidelines.

The Office of Global and Community Engagement will continue to monitor all circumstances related to the COVID-19 pandemic and the vaccination rollout in Rome and in Italy. While students are encouraged to plan for a fall 2021 semester abroad in Rome at the JFRC, they will be informed on or before June 15, 2021, of definitive plans to reopen the campus. Students will need to make back-up plans for the fall semester in Chicago in the event that they are not permitted to travel to Italy in September. LUC recognizes that the normal study abroad experience will be altered as the JFRC reopens. The university remains confident that students will have a meaningful and impactful experience in their classes, with onsite visits to historic and cultural locations in and around Rome, with organized activities, and with visits to cultural sites in Italy. 

Loyola Vietnam Center (LVC)

After careful consideration of input and insight from LUC and LVC leadership, as well as public health experts, using the most recent available data, study abroad at the LVC in Ho Chi Minh City, Vietnam will remain suspended for the duration of the fall 2021 semester. In making this difficult decision, LUC recognizes the complexities involved in being able to create and maintain a safe environment for students. The LVC relies on a collection of facilities in partnership with local universities in Ho Chi Minh City. These partner universities have expressed reservations about the feasibility of offering study abroad programs during the fall 2021 semester. LUC wishes to acknowledge the concerns our Vietnamese partners share with us. These concerns have greatly informed this decision, which also takes into consideration the current travel restrictions in Vietnam, uncertainty over the resumption of student visa issuance by immigration authorities, the lack of official information on COVID-19 vaccination plans in Southeast Asia, and the forecasted public health disparities in vaccination rates between the US and Vietnam for this coming fall. At this time and facing many uncertainties, LUC is unable to plan and provide a safe and meaningful study abroad experience in Vietnam for the fall 2021 semester.

Students who have been accepted into the fall 2021 LVC study abroad program will be offered priority admission into the spring 2022 or fall 2022 programs, if they wish to reapply. Our Vietnam representative will reach out to all students impacted by this decision to follow-up with next steps. The Office of Global and Community Engagement expects to be in a position to reopen the LVC for the spring 2022 semester and will continue to monitor the health conditions in Vietnam, in collaboration with our local partners. LUC has been engaged with university partners in Vietnam since 2011. The LVC very much looks forward to reopening and continuing its meaningful engagement in Vietnam as soon as conditions allow.

All Other Study Abroad Programs

In consultation with LUC leadership, the Office of Global and Community Engagement has decided to continue the university-wide suspension of LUC student participation in all other study abroad activities and programs administered by any other university or study abroad organization through the end of the fall 2021 semester. Students impacted by this decision should contact their academic advisors to plan their schedules and enroll in Chicago-based Loyola courses for the fall 2021 semester. If you need to contact the Department of Residence Life, please email res-life@luc.edu.

This difficult decision was made with guidance from study abroad professionals at LUC and has been informed by taking several factors into consideration, including concerns for the safety of students, government travel advisories – such as those issued by the US Department of State and CDC, closed international borders, and health disparities in countries with limited access to the COVID-19 vaccine.

The offices of Global and Community Engagement and Study Abroad will continue to monitor the developing circumstances of the pandemic, including vaccination efforts, government health advisories, and the resumption of student visa issuance around the world. LUC looks forward to reinstating these study abroad options as soon as it is prudent to do so. The university especially hopes that global health conditions will allow for the operation of LUC faculty-led study abroad programs during the 2022 J–Term and spring 2022 semester.

Together in Loyola,

D. Scott Hendrickson, SJ, DPhil

Associate Provost for Global and Community Engagement


 

How do I get my refund?

Loyola Study Abroad will email you soon to ask 1) if you’d like us to move your Fall 2021 or Academic Year 2021-2022 study abroad application to Spring 2022 or 2) if you’d like us to withdraw your Fall 2021 application and refund your OIP Administrative Fee.  Reply to that email and we will process your request accordingly.

Who can help with my Fall 2021 LSC/WTC class schedule?

Please contact your academic advisor to plan your schedule and enroll in Chicago-based Loyola courses for Fall 2021.

Who can help with my Fall 2021 housing in Chicago?

If you need to contact the Department of Residence Life, please email res-life@luc.edu.

SPRING 2022 INFORMATION

Can I apply to a Spring 2022 Program?

Yes, you can apply now for Spring 2022 programs!  We're optimistic that pandemic conditions will allow for safe Spring 2022 study abroad in a wide variety of destinations.  If you're interested in study abroad, apply to a program now, and have a backup plan just in case.  More about that below.

What's the refund policy?

If the program to which you've applied is administratively cancelled by Loyola, the OIP Administrative Fee will be refunded.  For faculty-led programs, the Faculty-Led Program Fee and the Loyola tuition associated with the faculty-led program will also be refunded.

What back-up plan should I have?

You should apply for study abroad and you should register for Chicago courses that same term.  Register for your Chicago courses in accordance with your regular registration time assigned by the Loyola Registrar.  You should also apply for Loyola on-campus housing via the regular Loyola Residence Life process as a backup.  If your study abroad goes forward, Loyola Study Abroad will work with the Loyola Residence Life and the Loyola Registrar to waive any fees associated with dropping Chicago-based Loyola classes or on-campus housing.  

When will I know if Spring 2022 study abroad is happening for sure? (updated 4/14)

The University will make a go or no-go announcement for Spring 2022 study abroad programs around October 1.  All applicants accepted for that term will be notified then via a message to their @luc.edu inboxes. 

PREVIOUS SEMESTER INFORMATION

Please read the information in the dropdowns below.  

FALL 2020 THROUGH SUMMER 2021 INFORMATION (updated 2/4)

After careful consideration of expert input, international travel restrictions, and COVID-19 conditions, and vaccination processes; all LUC Study Abroad has ben suspended from Fall 2020 through Summer 2021 inclusive.  Loyola students haven't been allowed to study abroad Fall 2020 through Summer 2021 on any program administered by any university or study abroad organization.  The continuance of this suspension in study abroad takes into consideration travel avoidance advisories from the CDC and U.S. State Department, border closures, mandatory quarantines, negative test-result requirements for entry into foreign countries and re-entry into the U.S., substantial in-country mobility restrictions, and significant overall diminishment of the study abroad experience.

May I do a virtual study abroad program?

No.  This prohibition includes all study abroad programs, even virtual ones.

How do I get my refund?

Loyola Study Abroad  has emailed you to ask 1) if you’d like us to move your study abroad application to a future available term or 2) if you’d like us to withdraw your application and refund your OIP Administrative Fee. 

For applicants to Faculty-Led Programs, we've already refunded your OIP Administrative Fee and Faculty-Led Program Fee payments.  No action is required on your part.

Who can help with my LSC/WTC class schedule?

Please contact your academic advisor to plan your schedule and enroll in Chicago-based Loyola courses in place of your suspended study abroad term.

Who can help with my housing in Chicago?

If you need to contact the Department of Residence Life, please email res-life@luc.edu.

Is Summer 2020 study abroad cancelled?  

Yes.  Loyola students are prohibited from studying abroad for Summer 2020 on any program administered by any university or study abroad organization. 

Will my OIP Administrative Fee be refunded?

Yes, your OIP Administrative Fee will be refunded.

Will my tuition, housing, and/or programmatic fees be refunded?

For any payments you've made directly to your study abroad program (API, IES Abroad, SIT, USAC, petitions), the affiliate organization will be in touch with you regarding finances.  Feel free to contact them as well to initiate this process.  If you made payments via the LUC Bursar for your study abroad program (Fordham, SLU, Marquette, exchanges) please check back here for updates. We are working with those affiliates regarding financial arrangements.

Do I need to come home?

Yes. The University has announced that all students abroad are to be repatriated.  You are to do so by Friday, March 20.  

May I remain abroad if I sign a waiver?

No.  The University has issued a blanket directive to all study abroad students to return home, and we are not permitting exceptions.  The University will not sign a waiver permitting you to stay abroad.

Should I return to campus?

No, don't return to campus.  Instead, go home, in accordance with the announcement posted at the University's coronavirus website.  Upon return, follow the CDC's reentry procedures.

If my program is continuing to run, am I required to come home?

Yes, you are to repatriate, even if your program is continuing to run.

What about my flights? Where can I get assistance?

You must book your exit flight now and keep all of your receipts. First, contact your on-site study abroad program personnel for details on financial support for flight change fees or fare differentials offered by your program.  Note that many airlines themselves are waiving flight rebooking fees.  Next, contact the travel agent/airline with whom you originally booked your flight to rebook.  In the event that your study abroad program won't provide financial support for flight change fees or fare differentials, Loyola will help defray the costs for your particular situation.  Once you have rebooked your flight, please fill out this form to update OIP of your travel plans. Once you have returned home, please check in with our office to confirm you arrival.

How will I complete my study abroad courses?

Many programs have already transitioned from in-person courses to online.  Contact your program host directly to confirm their instructions for the transition to an online course format.  At the end of the semester, per the usual process, request that an official transcript be sent to OIP from your study abroad program.  Loyola will honor your study abroad courses that were transitioned to an online format, and will grant the same credit as in-person study abroad courses.  If your program hasn't transitioned to online learning or provided alternate means for you to complete the semester, please email studyabroad@luc.edu after you have returned home to start discussing an academic continuity plan for your particular situation. 

Should I drop my courses at my host campus?

No. You should remain enrolled in classes through their study abroad program unless explicity informed otherwise by the staff in OIP.  If your programs gives you the option to continue and finish your spring semester courses online or opt to not continue to online courses, you must take the option to continue and finish your spring study abroad courses online unless given express permission otherwise by OIP.

My host institution has transitioned to online courses - even with the time zone differences, should I still attend?

Yes. Our office understands the difficulties that may be posed by host campus requirements for online course components that are synchronous (such as watching a live lecture) but it is important that you continue to do so for the time being.  With the time zone differences between your host country and the U.S., we understand the logistical concerns as well, but hopefully these will only be temporary. OIP will be reaching out to you in the coming weeks to discuss your situation and how it can be addressed.

Will my LOCUS record show F grades for my partially completed study abroad courses?

No, OIP will not post F grades for courses you're unable to complete because of the pandemic.  

Can I do Pass/No Pass for my study abroad courses?

Yes, but you need to seek out and obtain Loyola approval prior to the deadline.  Per the Provost, "The deadline for students to request the pass/no pass option for Spring 2020 will be extended to 5 p.m. on Friday, April 24."  If you wish to have your study abroad courses converted to pass/no-pass, fill out and submit the new "PASS/NO-PASS REQUEST SPRING 2020 ONLY" form.  Note that the bottom of that form directs the "DEANS/ADVISORS ONLY: Submit this form to Registration & Records: PassNoPass@luc.edu."  Please ask your dean/advisor to copy studyabroad@luc.edu  on their email so that we know to post your study abroad credits as pass/no-pass at the conclusion of this spring semester.

Note that the information on pass/no pass posted here pertains to study abroad programs other than the JFRC and the Vietnam Center.  As noted above, for updated information about John Felice Rome Center and Loyola Vietnam Center operations, please contact rome@luc.edu or vietnam@luc.edu.

My spring study abroad program hasn't started yet.  Can I go? 

No.  Instead, we and your academic school at Loyola are working together to develop an academic continuity plan for your particular situation.  Contact your academic school immediately to start the process of finding alternative options.  For College of Arts and Sciences majors, contact Joyce Knight at jknight@luc.edu and for Quinlan School of Business majors, contact Dr. Susan Ries at sries@luc.edu.

Will my study abroad insurance (CISI) fee be refunded?  

We are working with CISI to determine what portion of your CISI fee will be prorated and refunded to you.  Please check back here for updates.

Will my tuition, housing, and/or programmatic fees be refunded?

If you made payments directly to your study abroad program (API, IES Abroad, SIT, USAC, petitions), the affiliate organization will be in touch with you regarding any refunds. Feel free to contact them as well to initiate this process. Issues relating to finances will be dealt with once you have returned safely home. Please email studyabroad@luc.edu at that point to work out the details.

If you made payments via the Loyola Bursar for your study abroad program (Fordham, SLU, Marquette, exchanges) please check back here for updates. We are working with those affiliates regarding financial arrangements.