Loyola University Chicago

Study Abroad

COVID-19

For university-wide announcements addressing general campus concerns, classes, residence halls, and events in Chicago, please visit the University's coronavirus website.

For updated information about John Felice Rome Center and Loyola Vietnam Center operations, please contact rome@luc.edu or vietnam@luc.edu.

For information on the coronavirus outbreak as it pertains to all other study abroad programs, please review the information in the dropdowns below.  

Do I need to come home?

Yes. The University has announced that all students abroad are to be repatriated.  You are to do so by Friday, March 20.  

May I remain abroad if I sign a waiver?

No.  The University has issued a blanket directive to all study abroad students to return home, and we are not permitting exceptions.  The University will not sign a waiver permitting you to stay abroad.

Should I return to campus?

No, don't return to campus.  Instead, go home, in accordance with the announcement posted at the University's coronavirus website.  Upon return, follow the CDC's reentry procedures listed for persons exiting EuropeSouth Korea, or China.

If my program is continuing to run, am I required to come home?

Yes, you are to repatriate, even if your program is continuing to run.

What about my flights? Where can I get assistance?

You must book your exit flight now and keep all of your receipts. First, contact your on-site study abroad program personnel for details on financial support for flight change fees or fare differentials offered by your program.  Note that many airlines themselves are waiving flight rebooking fees.  Next, contact the travel agent/airline with whom you originally booked your flight to rebook.  In the event that your study abroad program won't provide financial support for flight change fees or fare differentials, Loyola will help defray the costs for your particular situation.  Once you have rebooked your flight, please fill out this form to update OIP of your travel plans. Once you have returned home, please check in with our office to confirm you arrival.

How will I complete my study abroad courses?

Many programs have already transitioned from in-person courses to online.  Contact your program host directly to confirm their instructions for the transition to an online course format.  At the end of the semester, per the usual process, request that an official transcript be sent to OIP from your study abroad program.  Loyola will honor your study abroad courses that were transitioned to an online format, and will grant the same credit as in-person study abroad courses.  If your program hasn't transitioned to online learning or provided alternate means for you to complete the semester, please email studyabroad@luc.edu after you have returned home to start discussing an academic continuity plan for your particular situation. 

Should I drop my courses at my host campus?

No. You should remain enrolled in classes through their study abroad program unless explicity informed otherwise by the staff in OIP.  If your programs gives you the option to continue and finish your spring semester courses online or opt to not continue to online courses, you must take the option to continue and finish your spring study abroad courses online unless given express permission otherwise by OIP.

My host institution has transitioned to online courses - even with the time zone differences, should I still attend?

Yes. Our office understands the difficulties that may be posed by host campus requirements for online course components that are synchronous (such as watching a live lecture) but it is important that you continue to do so for the time being.  With the time zone differences between your host country and the U.S., we understand the logistical concerns as well, but hopefully these will only be temporary. OIP will be reaching out to you in the coming weeks to discuss your situation and how it can be addressed.

Will my LOCUS record show F grades for my partially completed study abroad courses?

No, OIP will not post F grades for courses you're unable to complete because of the pandemic.  

Can I do Pass/No Pass for my study abroad courses?

Yes, but you need to seek out and obtain Loyola approval prior to the deadline.  Per the Provost, "The deadline for students to request the pass/no pass option for Spring 2020 will be extended to 5 p.m. on Friday, April 24."  If you wish to have your study abroad courses converted to pass/no-pass, fill out and submit the new "PASS/NO-PASS REQUEST SPRING 2020 ONLY" form.  Note that the bottom of that form directs the "DEANS/ADVISORS ONLY: Submit this form to Registration & Records: PassNoPass@luc.edu."  Please ask your dean/advisor to copy studyabroad@luc.edu  on their email so that we know to post your study abroad credits as pass/no-pass at the conclusion of this spring semester.

Note that the information on pass/no pass posted here pertains to study abroad programs other than the JFRC and the Vietnam Center.  As noted above, for updated information about John Felice Rome Center and Loyola Vietnam Center operations, please contact rome@luc.edu or vietnam@luc.edu.

My spring study abroad program hasn't started yet.  Can I go? 

No.  Instead, we and your academic school at Loyola are working together to develop an academic continuity plan for your particular situation.  Contact your academic school immediately to start the process of finding alternative options.  For College of Arts and Sciences majors, contact Joyce Knight at jknight@luc.edu and for Quinlan School of Business majors, contact Dr. Susan Ries at sries@luc.edu.

Will my study abroad insurance (CISI) fee be refunded?  

We are working with CISI to determine what portion of your CISI fee will be prorated and refunded to you.  Please check back here for updates.

Will my tuition, housing, and/or programmatic fees be refunded?

If you made payments directly to your study abroad program (API, IES Abroad, SIT, USAC, petitions), the affiliate organization will be in touch with you regarding any refunds. Feel free to contact them as well to initiate this process. Issues relating to finances will be dealt with once you have returned safely home. Please email studyabroad@luc.edu at that point to work out the details.

If you made payments via the Loyola Bursar for your study abroad program (Fordham, SLU, Marquette, exchanges) please check back here for updates. We are working with those affiliates regarding financial arrangements.

Is Summer 2020 study abroad cancelled?  

Yes.  Loyola students are prohibited from studying abroad for Summer 2020 on any program administered by any university or study abroad organization. 

Will my OIP Administrative Fee be refunded?

Yes, your OIP Administrative Fee will be refunded.

Will my tuition, housing, and/or programmatic fees be refunded?

For any payments you've made directly to your study abroad program (API, IES Abroad, SIT, USAC, petitions), the affiliate organization will be in touch with you regarding finances.  Feel free to contact them as well to initiate this process.  If you made payments via the LUC Bursar for your study abroad program (Fordham, SLU, Marquette, exchanges) please check back here for updates. We are working with those affiliates regarding financial arrangements.

Are Fall 2020 programs running? 

At present, Fall 2020 programs are slated to take place.  We continue to review travel advisories from the State Department, CDC, and other expert organizations.

Can I still apply for Fall 2020 study abroad?

No.  The deadline, which was extended, for Fall 2020 programs was April 1, 2020.  

What back-up plan should I have for Fall 2020?

You should apply for Fall 2020 study abroad and you should register for Chicago fall courses.  Register for your Chicago fall courses by early April 2020 in accordance with your regular registration time assigned by the Loyola Registrar.  You should also apply for Loyola on-campus housing via the regular Loyola Residence Life process as a backup.  If your Fall 2020 study abroad goes forward, OIP will work with the Loyola Residence Life and the Loyola Registrar to waive any fees associated with dropping Chicago-based Loyola classes or on-campus housing.  

When will I know if I'm allowed to study abroad Fall 2020?  

A decision on Fall 2020 term study abroad will be made no later than June 15, 2020 (Updated 5.6.2020).  Please check back here for updates.

 

Communicating with OIP

 

Is the Office of International Programs open?

Yes, but just about all of us are working remotely, in support of the University's efforts to reduce density on campus and slow transmission of COVID-19.  

May I meet with someone in OIP?

Yes, just not in person. We are offering appointments exclusively via the Zoom video conferencing platform.  Until further notice, no in-person meetings will be held.  Visit our Connect with a Study Abroad Advisor page for instructions on how to book an appointment.