Loyola University Chicago

Study Abroad

Faculty-Led Study Abroad Program Proposals

Leading a faculty-led study abroad program is a unique opportunity to provide a high-impact, international learning experience for a group of at least 10 students. Explore the resources below for more information about what a faculty-led study abroad program proposal entails.

Faculty-led study abroad programs are LUC courses developed and taught by Loyola faculty that include class travel outside of the United States.  The entire class, faculty leader and students, travels together.  For January term and Summer terms, the entire course takes place abroad while Spring courses meet regularly on campus in Chicago, traveling abroad during spring break.  Students earn direct LUC course credit.

The faculty leader handles all logistical planning, with the assistance of a study abroad provider.  Examples of some providers and locations served are:

Locations ServedProvider Name
Argentina, Australia, Bhutan, Chile, China, Costa Rica, Croatia, Cuba, Ecuador, England, France, Germany, Guatemala, Hungary, Iceland, Ireland, Italy, Mexico, New Zealand, Poland, Portugal, Scotland, Spain, and the United Arab Emirates  Academic Programs International - Customized Programs
Europe  Customized Educational Programs Abroad
Argentina, Australia, Austria, China, Chile, Ecuador, England, France, Germany, Ireland, Italy, Japan, Morocco, Netherlands, New Zealand, South Africa, Spain IES Abroad (Institute for the International Education of Students)
Mexico (Guadalajara)  ITESO, Universidad Jesuita de Guadalajara
Belize (La Democracia village) Monkey Bay - Customized Programs
Colombia (Bogota) Pontificia Universidad Javeriana Bogota 
Ireland Maynooth University International Office 
Uruguay (Montevideo) Universidad Catolica del Uruguay 
Peru (Lima) Universidad del Pacifico - Tailor Made Programs 
Mexico (Mexico City) Universidad Iberoamericana IBERO FacLed
Spain (Sevilla and Cordoba) Universidad Loyola Andalucia 
Switzerland (Zurich and Winterthur) Zurich University of Applied Sciences School of Management and Law
Vietnam & Cambodia The Vietnam Center (Loyola Global Center)

For faculty-led programs, the Office of International Programs offers the following services: 

  • student application processing,
  • student payment collection,
  • education abroad insurance purchasing,
  • optional group flight booking,
  • payment processing,
  • enrolling students in the course, and
  • contact information for educational travel agencies.  

It is highly recommended that faculty members discuss their initial plans with the Associate Director for Study Abroad by emailing to make an appointment.

Faculty-led study abroad programs travel over the LUC January Term, Spring Break, or during summer.

Faculty-led study abroad programs should plan travel only to places where the faculty leader has lived, extensively worked, and/or feels comfortable leading a student group.  Faculty leaders are strongly discouraged from proposing travel to

You must submit your proposal to your chair and dean with ample time allowed for their internal review.  It is recommended you give your chair at least two weeks to review and your dean an additional two weeks to review.  You should also check with your chair and dean to ask if they have specific internal deadlines for your department and/or school.

Deadlines for final submission to the Office of International Programs

For programs planning to travel during:      

...the proposal deadline for final submission to the Office of International Programs, with signatures from your chair and dean, is:

January Term 2020 05/1/2019
Spring Break 2020 05/1/2019
any summer 2020 term 05/1/2019
January Term 2021 05/1/2020
Spring Break 2021 05/1/2020
any summer 2021 term 05/1/2020

Proposals submitted after the deadlines will not be accepted. 

There are two minima to consider.  OIP requires 10 students at a minimum.  A faculty-led study abroad program proposal whose associated course has enrolled many more than 10 students when previously offered as a regular, on-campus course are much more likely to be accepted for implementation by OIP.  Note that no travel bookings will be made until 10 students have financially committed to the faculty-led study abroad program.  

In addition, the proposing faculty member should clarify with his/her department chair if the department requires more than 10 students be registered for the proposed course.  

First, ensure that the course associated with your faculty-led study abroad program is a course with a recent history of strong enrollments. 

A course that normally enrolls 30 students when offered on campus will have a better chance of enrolling 10 students when offered as a faculty-led study abroad course as compared to a course that only enrolls 15 students when offered on campus.  

Second, plan travel to countries popular with students studying abroad from the United States. 

The most popular countries are the United Kingdom, Italy, Spain, France, Germany, China, Ireland, Australia, and Costa Rica (see the Open Doors report > Leading Destinations tab).  

Third, plan affordable travel.

Students pay a faculty-led program fee, which is based on the required travel costs of your program, in addition to Loyola tuition.  If you select expensive accommodations, excursions, group meals, the program fee will be higher than if you select less expensive options.  Remember that students are paying the program fee, plus separately purchasing their flight, plus paying Loyola tuition for the course.  Programs with fees of more than about $3000 typically struggle to attract students due to high cost.

Fourth, actively recruit students.

It is your responsibility as faculty leader to promote your program by organizing class visits and interest meetings and by fielding questions from interested students.

Any faculty member at Loyola University Chicago who is a full-time employee of LUC may submit a proposal.  This includes faculty who are full-time Instructors, Lecturers, and Clinical Faculty as well as full-time LUC staff who additionally teach at LUC.


Proposals will be accepted starting in February 2020.  We are currently making major improvements to our online proposal submission site.  Thanks for your patience.  Please check back here in February to start your proposal submission.  


Please note that this is a competitive proposal process and that a limited of number of proposals will be accepted.  Proposal review will carefully consider each program's likelihood of successfully attracting the required minimum number of students as well as the capacity of OIP to operate a limited number of programs.

More Information

For more information, click here to contact Brian Johnson, PhD, Associate Director for Study Abroad.