Visiting Student Information
Visiting Student Application
The Vietnam Center welcomes applications from qualified students enrolled in an accredited baccalaureate-granting college or university across the United States. Participating students from schools other than Loyola University Chicago are admitted to the Vietnam Center as "visiting" students. Visiting students should check with their home institution's study abroad office prior to submitting the Vietnam Center on-line application as many institutions have their own policies and procedures in place for studying abroad.
Completed applications are reviewed on a rolling calendar weekly on Mondays. Should the Vietnam Center program reach capacity prior to an application deadline, the online application may close before the deadline. Visiting students are encouraged to apply as early as their home institutions will allow.
The application availability and deadlines are as follows:
Opening Date for On-Line Applications
December 15, 2018
March 15, 2019
April 2, 2019
October 15, 2019
The following requirements must be met before an application will be considered eligible for review. All applicants must:
- Be at least 18 years old by program start date
- Have earned at least 12 semester hours (or 18 quarter hours) of college credit
- Have a cumulative GPA of 2.75 or higher on a 4.0 scale*
- Be in good academic and disciplinary standing**
- Be in possession of a valid passport, or a receipt verifying application for a passport***(copy uploaded at time of application)
- Have approval from their home institution to study abroad at the Vietnam Center
*Applicants with a GPA that falls below the minimum requirement must submit along with their application a personal statement explaining: 1) why their GPA is below the minimum requirement; 2) their reasons for wanting to study abroad; and 3) how they feel they will benefit academically and personally from the Vietnam Center program. Preference is given to those students who have an upward trend in their GPA or whose GPA was negatively affected by one or two particularly difficult courses. Students who apply with a GPA below the 2.75 minimum are considered on a case-by-case basis and admission is not guaranteed.
**Once admitted, students must remain in good standing (academic and judicial) in order to participate in the program.
***While a receipt verifying application for or renewal of a passport may be used for a decision about admission, a copy of the actual valid passport must later be uploaded to an accepted student's online application in order for that student to be eligible to enroll in classes at the Vietnam Center.
In order to apply, students must:
- Complete the on-line Program Application: All applications for the Vietnam Center must be submitted on-line. Instructions are given at the beginning of the on-line application form. Students should also alert their study abroad advisor/coordinator at their home institution that they are applying for the program.
- Upload a copy of their passport: Students should upload a scanned copy of the basic information page of their valid and legible passport.
- To be valid, a passport must be signed, and show a date of expiration that is at least six months after the end date of one’s international travel. Students are responsible for ensuring that their current passport is valid. If they need to renew their passport, or apply for a passport, they may upload a copy of the passport renewal receipt or application receipt in order to obtain an admission decision. Once they have been accepted, they must still upload a copy of their renewed (or new) passport after they have received it.
- To be legible, both the signature page and the personal data page with the photo must be completely in view on the uploaded, scanned copy. The full double-page spread must be visible.
- Submit a personal statement if their GPA falls below the minimum 2.75 GPA requirement: Students must email their statement directly to Vietnam@luc.edu, indicating that they are submitting this personal statement as a supplement to their online application.
Following the submission of the online application:
- Study Abroad / Academic / Judicial Life Recommendation. Once a student has submitted an on-line application, an e-mail will automatically be sent to the study abroad advisor/coordinator (indicated on the application) at the home institution requesting his / her recommendation. He or she will upload the recommendation to the student's online application via a unique link provided to the advisor. The study abroad advisor/coordinator will be asked to address an applicant’s academic and behavioral readiness for study abroad, as well as his or her academic and conduct history at the home institution.
- Official Transcript: Students should send transcripts from their home institutions, and any other colleges or universities they attended previously, to Loyola University Chicago, The Vietnam Center, 1032 W. Sheridan Road, Chicago, IL 60660.
Note: Applications are not completed until both the recommendation form and the official transcript have been received, but they may be reviewed and a tentative decision issued prior to receipt of the transcript.
Following the review of a completed application:
- Applications are reviewed once ready (i.e., the study abroad advisor/coordinator recommendation has been uploaded) on a rolling basis. Notification about admission is sent to applicants via e-mail from Loyola University Chicago’s Office for International Programs (OIP).The student is responsible for insuring that an official transcript is sent from the home institution to complete his or her application.
Within two weeks of receiving notification of acceptance via email, a student must submit an "Intent to Enroll" form. Should a student fail to submit the intent to enroll form within the allotted two week time frame, he or she may have to forfeit his or her spot in the program