- What is a "letter of allegation?”
A letter of allegation means the OSCCR has received a report regarding an incident you may have been involved in. The letter includes a brief statement of the information from the report as well as a list of possible violations of the student handbook. The primary purpose of the letter is to let students know they need to make an appointment with the OSCCR or the appropriate hearing officer to discuss the situation. It is in the actual conduct hearing that decisions are made regarding whether or not students are responsible for violations.
- I received an e-mail from someone in the OSCCR requesting a meeting. Do I have to go?
Yes. Students are expected to respond and follow through with all correspondence from the OSCCR. Students who do not respond may face disciplinary action, which may include being placed on hold. Students on hold cannot drop/add classes, register for class or receive transcripts from the university.
- What does it mean to be on “hold?”
Students on hold cannot drop/add classes, register for class or receive transcripts from the university.
- What do I do if I have a “judicial” hold on my account?
If you have a judicial hold, it is because you have an outstanding issue that needs to be resolved with the OSCCR. It may be that you still need to complete disciplinary sanctions or that you have failed to respond to an e-mail from the OSCCR. In order for the hold to be lifted, students must contact the OSCCR to resolve the matter.
- I live off-campus, why am I getting an e-mail from the OSCCR?
Students are held responsible for their behavior whether they live on or off campus. Sometimes, neighbors will call or e-mail the OSCCR about the behavior of students in the neighborhood and the OSCCR follows-up on that information.
- How do I pay a fine?
Fines are to be paid in CFSU 112. Checks and cash (exact amount only) are accepted. Fines not paid on time will be billed to the student and are subject to an administrative fee.
- Will my parents find out about my disciplinary history?
Federal laws protect your educational records (including disciplinary records) from being accessed by others without your permission. However, there are occasions in which the law allows the OSCCR to notify parents of the outcome of a student’s disciplinary case. For example, the OSCCR may notify parents when a student is under the age of 21 and is found responsible for violating the drug or alcohol policy of the university.
The university reserves the right to notify parents if:
- The student is placed on either university or residence hall probation. This places the student on notice that any additional offense may effect either his/her ability to attend the university or live on campus.
- The resulting sanction(s) affects the student’s ability to live on campus or attend the university (e.g., housing removal/relocation, suspension, or expulsion).
Because not all cases result in this level of sanctioning, parents will not automatically be notified when their student becomes involved in the conduct process. However, if parents would like information regarding their student’s disciplinary history or status at the university from the OSCCR, they can request that their son/daughter sign a waiver of confidentiality allowing the OSCCR to release that information. These waivers are available at the OSCCR at Centennial Forum Student Union, Room 112, or by phone at 773.508.8890. In most cases, The Family Educational Rights and Privacy Act (FERPA) protects students’ disciplinary records as confidential educational records.
- Who can learn about my disciplinary/conduct history?
Only you, people you give permission to through a Confidentiality Waiver, and those with a legitimate educational need to know have access to your disciplinary file.
- I scheduled my appointment, what happens next?
You will meet with your assigned hearing officer or board and they will decide if you are or are not responsible for the alleged violations. If you are found responsible, the hearing officer/board will assign sanctions.
- Do I need a lawyer?
Our system is designed to be educational -- not a mini-courtroom -- therefore lawyers are not needed. Students are expected to speak for themselves, but they are able to have an advisor present for support.
- What is an advisor?
Students are invited to bring an advisor with them to any conduct hearing or meeting. An advisor is a support person who provides assistance to either the complainant or respondent during an administrative interview or hearing. Advisors may be Loyola faculty, staff, students or family members. Each student is permitted to have one advisor accompany him/her to administrative interviews and hearings. An advisor may not speak for the student nor actively participate during the hearing. The advisor may not function as legal counsel within Loyola's conduct process.
- What is the Student Community Board?
The SCB is a hearing board composed of all students. They hear cases of alleged misconduct and decide responsibility and sanctioning. Visit our Student Community Board page for more information.
- Where is the Office of Student Conduct and Conflict Resolution (OSCCR) located?
Centennial Forum Student Union, Room 112.
- How long will I have a disciplinary file?
The OSCCR keeps all files for 10 years.
- What if I do not agree with the outcome of my case?
You have five days for the date of your letter of notification to request a final review of the case by the Dean of Students. For more information, download the Final Review Request Form.