Loyola University Chicago

Office of Student Conduct & Conflict Resolution

Division of Student Development

Student Conduct FAQs

The Community Standards (formerly known as The Student Handbook) is a document that contains all the policies and procedures relating to the student conduct process, including the Student Code of Conduct and other important policies. The Community Standards applies to all Loyola students, as defined in the document. The most current version supersedes all other versions.

In order to reduce waste and always have the most current information available, printed copies of the Community Standards are only available upon request. If you would like a printed copy of this document, please visit the OSCCR in our office during regular business hours.  Otherwise, a PDF form of the Community Standards can be accessed here: LUC.edu/osccr/resources/communitystandards/.

If you receive a complaint letter, it means the OSCCR has received a report regarding an incident in which you may have been involved. Complaint letters include a brief statement about the nature of the report as well as a list of possible violations of The Community Standards. The primary purpose of a complaint letter is to notify students that they need to meet with the OSCCR or the appropriate conduct administrator to discuss the incident. The meeting (called a conduct hearing) will either be pre-scheduled, or the student will be instructed to schedule the time of the conduct hearing. No decisions are made about whether or not students are responsible for violations until the hearing. However, if you do not respond to a complaint letter, a decision may be made based on the information available.

Anonymous submissions are not accepted; incident reports must contain the name, phone number, and email address of the party making the complaint in order for the university to best respond to the incident.   However, the confidentiality of the person making a report will be maintained to the extent that the university conduct process allows.

Privacy is a crucial component of the OSCCR. All information shared through the conduct process (hearings, mediations or other conflict resolution services) will be kept private, with two exceptions: 1) If there is mention of a serious violation of the Community Standards or law, a staff member would be required to act upon this information as appropriate and to ensure the safety of the community. 2) If a staff member becomes aware that someone may be in danger of serious, imminent harm, they would be required to address the situation as appropriate to ensure the safety of the community.

Fines are to be paid in our office. Checks (payable to Loyola University Chicago) or cash (exact amount only) are accepted. Fines not paid on time will be billed to the student's university account may be subject to an administrative fee.

Students choose where to complete their hours, within a few parameters. Service Hours must be completed (a) at a non-profit organization (Loyola is one), (b) under the supervision of an organization representative who is not related to you in any way, and (c) without any compensation, including credit for other service.

The OSCCR provides some Contacts for Disciplinary Service Hours - a list of places on and off campus where students are able to complete their service hours. The list is meant to serve as a starting point, and is not meant to be exhaustive. If a student decides to choose a place to work that is not on the list provided by the office, it is best to be sure it meets the necessary criteria before starting.

Church or religious organizations 
Local Town Libraries or Park/Recreation Departments
Hospitals, Nursing Homes, Animal Shelters
High School Tutoring or Youth Sports Programs
Special Fundraising Events i.e.: Fundraiser Walks or other charity functions
Loyola special events or work in approved university offices

The service hour supervision form can be found here: Service Hour Supervision Form

Students on hold cannot add classes, register for next semester, or receive transcripts from the university. If you are on hold and wish to have it lifted, contact the OSCCR to find out what steps to take.

The Family Educational Rights and Privacy Act (FERPA) protects your educational records (including disciplinary records) from being accessed by others without your permission. However, there are exceptions that permit the OSCCR to notify parents of the outcome of a student’s disciplinary case.  For example, the OSCCR may notify parents when a student is under the age of 21 and is found responsible for violating the drug or alcohol policy of the university.

The university reserves the right to notify parents if: 
i. The student is placed on either university or residence hall probation. This places the student on notice that any additional offense may affect either his/her ability to attend the university or live on campus.
ii. The resulting sanctions(s) affects the student's ability to live on campus or attend the university (e.g., housing removal/relocation, suspension, or expulsion).
iii. The student is found responsible for violating two alcohol policies
iv. The student is found responsible for violating one drug policy

Because not all cases result in this level of sanctioning, parents will not automatically be notified when their student becomes involved in the conduct process. However, if parents would like information regarding their student’s disciplinary history or status at the university from the OSCCR, they can request that their son/daughter grant the OSCCR written permission allowing the OSCCR to release that information. Students should complete and submit the Permission to Release Education Record Information to give OSCCR permission to release information. Please contact the OSCCR for more information at 773-508-8890.

The OSCCR keeps all files for 10 years.