Student Conduct FAQs
If you receive an allegation letter, it means the OSCCR has received a report regarding an incident in which you may have been involved. Allegation letters include a brief statement about the nature of the report as well as a list of possible violations of The Community Standards. The primary purpose of an allegation letter is to notify students that they need to meet with the OSCCR or the appropriate conduct administrator to discuss the incident. The meeting (called a conduct hearing) will either be pre-scheduled, or the student will be instructed to schedule the time of the conduct hearing. No decisions are made about whether or not students are responsible for violations until the hearing. However, if you do not respond to an allegation letter, a decision may be made based on the information available.
Although a person submitting a report is not required to provide any personal information, we HIGHLY recommend that you provide, at a minimum, an email address where you could be contacted. This is especially important if there are follow up questions or responses that may be important or necessary. If a reporter fails to provide any identifying or contact information, it may limit the University's ability to look into or fully respond to a situation.
Privacy is a crucial component of the OSCCR. All information shared through the conduct process (hearings, mediations or other conflict resolution services) will be kept private, with two exceptions: 1) If there is mention of a serious violation of the Community Standards or law, a staff member would be required to act upon this information as appropriate and to ensure the safety of the community. 2) If a staff member becomes aware that someone may be in danger of serious, imminent harm, they would be required to address the situation as appropriate to ensure the safety of the community.
Fines are to be paid in Suite 300 of the Damen Student Center at Loyola's Lakeshore Campus. Checks (payable to Loyola University Chicago) or cash (exact amount only) are accepted. Fines not paid on time will be billed to the student's university account may be subject to an administrative fee.
Students with a hold on their LOCUS account cannot add classes or register for next semester. If you have a hold through OSCCR and wish to have it lifted, contact the OSCCR to find out what steps to take.
Holds result from either:
1) failure to complete assigned outcomes, even after a $150 late fee has been assessed, or
2) failure to respond to outreach from OSCCR regarding a critical matter.
The Family Educational Rights and Privacy Act (FERPA) protects your educational records (including disciplinary records) from being accessed by others without your permission. However, there are exceptions that permit OSCCR to notify parents or guardians of the outcome of a student’s disciplinary case.
The university reserves the right to notify parents or guardians if:
- The student is placed on either university or residence hall probation. This places the student on notice that any additional offense may affect either his/her ability to attend the university or live on campus.
- The student is suspended or expelled from the residence halls or the University.
- The student is found responsible for violating alcohol policies for a second time.
- The student is found responsible for violating any drug policy.
Because not all cases result in this level of sanctioning, parents will not automatically be notified when their student becomes involved in the conduct process. However, if parents would like information regarding their student’s disciplinary history or status at the university from the OSCCR, they can request that their son/daughter grant the OSCCR written permission allowing the OSCCR to release that information. Students should complete and submit the Permission to Release Education Record Information to give OSCCR permission to release information.
OSCCR maintains records of students' conduct history for 7 years after the month of the policy violation. If you are requesting your conduct history more than 7 years after the violation, your record will indicate that you do not have a conduct history.
If a student is expelled from Loyola University Chicago, the records for that case are maintained indefinitely.
Once a decision is rendered and the appeal process has either expired or been completed, the decision is final with the University. Loyola does not expunge, alter, or reconsider conduct records within the 7 year retention timeframe.