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Loyola University Chicago

Office of the Bursar

Withdrawal Policy

Withdrawal & Schedule Change Policy

When a student drops classes or completely withdraws from the university, his/her tuition and fee charges are not based on the number of classes attended. Charges are based on the withdrawal dates determined by the Office of Registration and Records. Complete withdrawal does not release a student from his/her housing contract with the Department of Residence Life. In order to be released from a housing contract, you must contact Residence Life at: 773.508.3300.

Students who decide not to attend some or all of their courses after registration are required to officially withdraw through LOCUS or through their dean's office. Otherwise, students will be held responsible for all charges on their accounts. There are no exceptions to this cancellation and withdrawal procedure.

Charges are based on the beginning of the term or session, not the class start date.

 

Semester Programs

The withdrawal and schedule change policy for semester programs covers, but is not limited to, programs in the College of Arts & Sciences, the Graduate School, the Graduate School at the Medical Center, and the Schools of Business Administration, Communication, Education, Law, Nursing, and Social Work.

Withdrawal
Withdrawal is defined as completely withdrawing enrollment from all classes.  This policy applies to all flat-rate and hourly students.  Complete withdrawal before the beginning of the term start date will result in no financial responsibility.  Complete withdrawal from all classes after the term start date will result in tuition charges according to the withdrawal schedule shown here.

A student may completely withdraw from Loyola through LOCUS through the second week of the term. The student should notify his/her dean's office of the withdrawal, as well.  Starting the third week of the term, the student must contact his/her dean's office to withdraw.  Tuition and fee charges will be based on the official withdrawal date from Loyola University Chicago as determined by the Office of the Bursar.  Charges are based on the beginning of the term, not on the class start date.

Schedule Change
A schedule change is defined as adding and dropping any number of courses but maintaining enrollment.  Students may change their class schedule through LOCUS through the first week of the term.  Starting the second week of the term, the student must visit his/her dean's office to change his/her schedule.  Tuition and fee charges for a dropped class are based on the start of the term, not on the class start date.

Schedule changes made before the official term start date have no financial impact. After the start of the term, undergraduate flat-rate students generally fall under the following three schedule change scenarios:

Graduate students and hourly students who drop classes during the first five weeks of the term will be assessed tuition based on the schedule here.

For information about the final dates to receive "W" or "WF" grades, see the current academic calendar.

 

Quarter Programs

The withdrawal and schedule change policy for quarter programs covers programs in the Graduate School of Business.

Withdrawal
Withdrawal is defined as completely withdrawing enrollment from all classes. This policy applies to all flat-rate and hourly students. Complete withdrawal before the beginning of the term start date will result in no financial responsibility. Complete withdrawal from all classes after the term start date will result in tuition charges according to the withdrawal schedule shown here.

A student may completely withdraw from Loyola through LOCUS through the second week of the term. The student should notify his/her dean's office of the withdrawal, as well. Starting the third week of the term, the student must contact his/her dean's office to withdraw. Tuition and fee charges will be based on the official withdrawal date from Loyola University Chicago as determined by the Office of the Bursar. Charges are based on the beginning of the term, not on the class start date.

Schedule Change
A schedule change is defined as adding and dropping any number of courses but maintaining enrollment. Students may change their class schedule through LOCUS through the first week of the term. Starting the second week of the term, the student must visit his/her dean's office to change his/her schedule. Tuition and fee charges for a dropped class are based on the start of the term, not on the class start date.

Schedule changes made before the official term start date have no financial impact. Quarter students who drop a class during the first five weeks of the term will be assessed tuition based on the schedule here.

To view the withdrawal schedule for the current term, visit the withdrawal schedule page.

For information about the final dates to receive "W" or "WF" grades, see the current academic calendar.

 

Summer Sessions

The withdrawal and schedule change policy for summer sessions covers, but is not limited to, programs in the College of Arts & Sciences, the Graduate School, and the Schools of Business Administration, Education, Nursing and Social Work.

Withdrawal
Complete withdrawal before the beginning of the session start date will result in no financial responsibility. Students who completely withdraw from all classes after the session start date will have their tuition and fees adjusted according to the withdrawal schedules.

A student may completely withdraw from Loyola through LOCUS according to the session schedule below. The student should notify his/her dean's office of the withdrawal, as well. After the initial 100% withdrawal period, the student must contact his/her dean's office to withdraw. Tuition and fee charges will be based on the beginning of the session, not on the class start date.

Schedule Change
Students may change their class schedule through LOCUS according to the session schedule below. After the initial 100% withdrawal period, the student must visit his/her dean's office to change his/her schedule. Tuition and fee charges for a dropped class are based on the start of the session, not on the class start date. Dropping a course in the early Summer Session and adding another in the late Summer Session is not considered a change of registration, but will follow the withdrawal and schedule change calendar for the current session.

Schedule changes made before the official term start date have no financial impact. Students who drop classes after the session start date will be assessed tuition based on the withdrawal schedules.

To view the withdrawal schedule for the current session, click here.

For information about the final dates to receive "W" or "WF" grades for all Summer Sessions, see the current academic calendar.

 

8-Week Sessions

The withdrawal and schedule change policy for 8-week sessions covers, but is not limited to, programs in Paralegal Studies and the School of Continuing and Professional Studies.

Withdrawal
Complete withdrawal before the beginning of the session start date will result in no financial responsibility. Students who completely withdrawal from all classes after the session start date will have their tuition and fees adjusted according to the withdrawal schedule shown here.

A student may completely withdraw from Loyola through LOCUS during the first week of the session. The student should notify his/her dean's office of the withdrawal, as well. Starting the second week of the session, the student must contact his/her dean's office to withdraw. Tuition and fee charges will be based on the beginning of the session, not on the class start date.

Schedule Change
Students may change their class schedules through LOCUS through the first week of the session. Starting the second week of the session, the student must visit his/her dean's office to change his/her schedule. Tuition and fee charges for a dropped class are based on the start of the session, not on the class start date. Dropping a course in Session I and adding another in Session II is not considered a change of registration, but will follow the withdrawal and schedule change calendar for the current session.

Schedule changes made before the official term start date have no financial impact. Students who drop classes after the session start date will be assessed tuition based on the withdrawal schedule.

 

Stritch Sessions

The withdrawal and schedule change policy for Stritch sessions covers, but is not limited to, the Medical program at Stritch School of Medicine. 

Withdrawal

Complete withdrawal before the beginning of the session start date will result in no financial responsibility

Students who completely withdraw from all classes after the session start date, will have their tuition adjusted according to the withdrawal schedule.  All fees are non-refundable; the student will retain the amenities, services, and privileges allowed through the Stritch service fees structure through the end of the semester.

Adjustments and refunds of tuition are authorized only after the Associate Dean for Student Affairs has officially approved a withdrawal from the Medical School.  All graduating students and students who withdraw or transfer must have their accounts paid in full.  An encumbrance is placed upon the student's records until the account is cleared of all indebtedness. 

Leave of Absence

The Withdrawal Refund Schedule also applies to an approved leave of absence.  Student Affairs Officials at Stritch School of Medicine reserve the right to recommend other options to the students based on their particular situation.  During an approved leave of absence, students have the option of paying the premiums for Disability Insurance and Hospitalization Insurance directly to the vendor.  Students who return from leave before the beginning of the next school year are required to provide proof of coverage for the Disability Insurance and Hospitalization Insurance.

 A student who at the beginning of a semester is on an approved leave of absence and has not yet paid the Stritch fees has the option of paying these fees to benefit from their services or to waive these services.  The student fees cannot be paid individually. 

 

To view the withdrawal schedule for the current session, visit the withdrawal schedule page.



Loyola

Office of the Bursar
Sullivan Center for Student Services
6339 N. Sheridan Road · Lake Shore Campus · Chicago, IL 60660
25 E. Pearson Lobby. Water Tower Campus . Chicago, IL 60611
Phone: 773.508.7705 · Fax: 773.508.8727 · E-mail: bursar@luc.edu

Notice of Non-discriminatory Policy