Outside scholarship process (awards from external sources)
- Where to send scholarship checks
- What to include with a scholarship check
- When to send scholarship checks
- Scholarship disbursement
- Effects of scholarships on other aid
- Refunds to scholarship donors
- Disclosure of a student’s cost of attendance or other financial aid
- Bill/invoice for scholarship payment
- Evaluation of academic performance
- Confirmation of check receipt
- Verification of enrollment
- For More Information
Where to send scholarship checks
All outside scholarship checks from for students attend Loyola University Chicago should be sent to:
Scholarship Director
Office of Student Financial Assistance
6525 N. Sheridan Rd.
Chicago, IL 60626
Make all scholarship check payable to Loyola University Chicago. If a check is made co-payable to Loyola University Chicago and the student, the student will be required to sign the check which may delay the application of the funds to the student’s account.
What to include with a scholarship check
Please include the following with each check:
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Student’s name
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Student’s Loyola University Chicago identification number or student’s social security number
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Scholarship donor’s name, address and telephone number
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Directions on how the funds are to be disbursed, i.e. fall only, spring only or for the full academic year
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Any restrictions of the fund, i.e. tuition only, tuition and fees only or toward the total cost of attendance.
When to send scholarship checks
In order for scholarship to credit a student’s account before their charges are due, we recommend that checks be submitted to the Scholarship Director by these dates:
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August 1 for fall semester
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December 1 for spring semester
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May 1 for summer sessions
Scholarship disbursement
Unless otherwise stipulated, all outside scholarship checks received that are $1000 or less will be disbursed to the term in which the check is received.
Scholarship funds first pay a student’s outstanding Loyola University Chicago charges. After a student’s current charges are paid, any resulting credit balance is refunded to the student by the Office of the Bursar.
Effects of scholarships on other aid
The receipt of a private scholarship may result in the reduction or prepayment of need-based financial assistance previously awarded to the student by Loyola University Chicago. In accordance with federal regulations, our office is required to monitor whether a student’s total financial assistance remains within their financial need-based eligibility. Similar practices are followed with some institutional need-based grants. Whenever possible, self help awards (Federal Work Study and loans) are reduced before federal or institution gift assistance.
Refunds to scholarship donors
Once an award has credit a student’s account in the current semester, the student’s enrollment status is not monitored. If a student withdraws from school after he/she has received an award, the donor is responsible for collecting any scholarship funds disbursed. However, if a student withdraws from school before he/she received the award, any non-disbursed funds are refunded back to the donor.
Disclosure of a students cost of attendance and other financial aid
Donors wishing information regarding the student's other awards, estimated cost of attendance, or financial need should ask the student to submit a copy of his or her Financial Aid Award letter. This standard award letter is available to students through the Loyola Online Connection to University Services (LOCUS). If this information is to be entered on a form provided by the donor, forms should be mailed to the address below. We recommend that requests for information be submitted to the Loyola University Chicago Office of Student Financial Assistance by the following dates:
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June 1 for fall semester
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November 1 for spring semester
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April 1 for summer sessions
A student's signed authorization to release confidential information to the donor must be received by the Scholarship Director before any information can be provided to the donor. Verification of actual costs of attendance should be obtained directly from the student.
Bill/Invoice for scholarship payment
The Office of Financial Assistance does not bill donors for scholarship payments. If an invoice or bill is required for payment, the student needs to provide their account statement from the Office of the Bursar. If bills for housing, books or other educational costs are required, the donor needs to ask the student to obtain appropriate documentation from all eligible creditors.
Evaluation of academic performance
If an evaluation of academic performance is required for scholarship payments, students may request official transcripts through LOCUS at http://transcriptrequest.luc.edu/alumni/pages/jsp .
Confirmation of check receipt
The canceled scholarship check serves as the donor's receipt. If donors need further documentation of their donation for tax purposes, they must make special arrangements with the Scholarship Director directly.
Verification of enrollment
If a donor requires verification of enrollment then the student must complete the Enrollment Verification Request form available through the Office of Registration and Records at http://www.luc.edu/regrec/certification.shtml. Please note that a Verification of Enrollment cannot be confirmed until approximately 30 days from the beginning of the semester when the student is responsible for all charges.
For more information
If you have question about these procedures please contact the Office of Student Financial Assistance: