Events

Complex events can fall under three categories: free, paid, and paid with fundraising component. Each of these options yields multiple software options, and your registration software solution will depend on your individual needs.

Welcome

Event Planning at Loyola

The resources available on this site will provide you with information to plan events here at Loyola, including the various software systems that are available for your registration needs.

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  • Planning Your Event

    Welcome to the Events Planning Resource site. Loyola University hosts many events both on and off campus. Planning an event can be as simple as reserving a room for a meeting or as complicated as planning a multi-day program with meals, attendee registration sites, entertainment, etc. The resources available on this site will provide you with information to plan events here at Loyola, including the various software systems that are available for your registration needs. The responsibility of planning and running an event falls on the individuals or team of individuals that are holding the event.

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    A variety of software options are available to event planners to assist with attendee registration. To determine which software will best suit your needs, first determine the type of event you are hosting.

  • Simple Free or Paid Events (No Fundraising Needs)

    Marketplace is a web-based registration system for simple registration needs. There is no cost to the department hosting the event.

    Individualized Marketplace stores can be used to compile personalized registration information for each event. This system can support free or paid events and produces Excel or PDF guest list reports that you, as the event planner, can run in real time. This solution is a web page only and does not have the ability to send email invitations to invitees.

    To request to have your event added to Marketplace, please complete the Credit Card Acceptance for Conferences and Events questionnaire.

    Marketplace contact: Cash Management Services | LUC-Payments@LUC.edu.

  • Complex Free or Paid Events (No Fundraising Needs)

    CVENT is a web-based registration software for simple or complex events. The cost to the department hosting the event is $2.50 per registrant. This event software is highly customizable and can support anything from a simple RSVP, to a multi-day conference with sessions and/or tickets. Guest lists can be downloaded in real-time to Excel and mobile. You can also rent iPads with day-of-event check in (not registration) capabilities from CVENT. This software has an email invitation tool which allows you to send targeted email messages to invitees, attendees, and/or session registrants throughout the life of the event.

    To usse CVENT for your paid event, please complete the Credit Card Acceptance for Conferences and Events questionnaire.

    CVENT Contact: Cash Management Services | LUC-Payments@LUC.edu.

  • Free or Paid Events (With Fundraising Needs)

    There are options for event planners to build fundraising into an event's registration process. Please be advised that all fundraising efforts must be coordinated through the Advancement division at Loyola University Chicago.

    Built-in donations: Costs associated with your event (such as tickets) can have a portion of the cost allocated as a donation. In this scenario, the non-gift revenue is considered "goods and services" and will need to be deposited into a non-gift operating account at Loyola. The donation portion of the ticket will be considered a tax-deductible donation that will need to be deposited into a gift account at Loyola.

    Optional donations: An optional donation area of the registration where event registrants can write-in a donation of their chosen amount.

    Fundraising Contact: Advancement Division | luc-advweb@LUC.edu.