Human Resources Policies
| Policy Name | Description | Compliance Driver | Applicability | Last Review |
|---|---|---|---|---|
This policy specifies the requirements for the presence of Guide Animals, Trained Assistance Animals (TAA), Emotional Support Animals (ESA) and Pet Animals on all Loyola campuses. This policy also addresses behavioral requirements for all members of the Loyola University Chicago community regarding the animals. |
Faculty AND Staff Affiliates |
06/21/2024 |
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The purpose of this policy is to avoid favoritism, the appearance of or potential for favoritism, and conflicts of interest and loyalty often associated with nepotism. Nepotism is inconsistent with the University’s longstanding policy of making employment decisions and other business decisions based solely on University needs and individual qualifications, skills, ability and performance |
Faculty OR Staff |
02/21/2024 |
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|
Bereavement Leave |
See Paid Time-Off Policy |
Staff |
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Provides paid leave and paid sick leave for those working in Chicago. |
Chicago Paid Leave Ordinance |
Faculty AND Staff AND Students |
07/01/2024 |
|
Describes the ethical & professional standards in which the University and each community member must transact University business. |
Transact University business in compliance with all federal and state laws, regulations, and university policies. |
Faculty OR Staff OR Volunteers |
12/05/2023 |
|
Defines the principles and procedures to assure that individuals’ primary commitments to the university and the objective performance of their professional responsibilities are not adversely affected by external commitments and financial interests. |
Faculty OR Staff |
02/21/2024 |
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Establishes limitations on consensual relationships between faculty, staff, affiliates , and students to protect the integrity of the academic and work environment. |
Faculty AND Staff AND Affiliates AND Students |
04/26/2024 |
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Describes the university's standards of conduct related to prescription drugs, illegal drugs and alcohol. |
Drug-Free Schools and Communities Act |
Faculty OR Staff |
02/21/2024 |
|
Describes commitment to develop and maintain policies and procedures that strive for excellence and help create a positive work environment. |
Staff |
02/21/2024 |
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Describes the 90-day employment review-period in order to evaluate the feasibility of continued employment. |
Staff |
02/21/2024 |
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|
Equal Opportunity, Affirmative Action & Non-Discrimination Policy |
Describes the university's commitment to provide a working environment of nondiscrimination, equal employment opportunity, affirmative action, and non-retaliation for all members of the university community. |
Federal, state laws and regulations, local ordinances and university policies that include nondiscrimination, equal opportunity, affirmative action and non-retaliation. |
Faculty OR Staff and all members of the Loyola Community |
02/22/2024 |
Refers to the readiness of an employee to perform the essential functions of the job and also addresses the circumstances under which the university may require a fitness for duty examination and the applicable process pertaining to such examinations. |
Staff |
02/22/2024 |
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Provides guidelines related to the eligibility and utilization of a general leave or Family/Medical Leave |
Family and Medical Leave Act |
Faculty OR Staff |
02/22/2024 |
|
Establishes guidelines regarding the eligibility and use of paid holidays provided to regular, full-time staff members. |
Staff |
02/22/2024 |
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The University recognizes that an employee’s serious medical condition may require an extended leave of absence because he or she is unable to perform the duties of his or her regular position. |
Staff AND Faculty |
02/22/2024 |
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Describes compensation of non-exempt employees who work over 40 hours in a week in accordance with the Fair Labor Standards Act. |
Fair Labor Standards Act |
All non-exempt and hourly paid employees |
02/22/2024 |
|
Summarizes paid parental leave to care for and bond with a newborn or newly adopted or newly placed child. |
Family Medical Leave Act (FMLA) |
Faculty AND Staff |
02/22/2024 |
|
Summarizes Loyola's Paid Time Off Programs |
Staff |
02/29/2024 |
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Describes the appropriate pay practices for exempt, professional hourly and non-exempt staff employees. |
Staff |
02/22/2024 |
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Establishes guidelines regarding the eligibility and use of Personal / Family Friendly Days. |
Staff |
02/22/2024 |
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Describes responsibility and authority for policy approval, communication, interpretation and implementation. |
02/23/2024 |
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Describes the conditions under which staff & librarians of Loyola may teach outside of normal work responsibilities. |
Staff Librarians |
02/23/2024 |
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Establishes guidelines for post-offer physicals and drug/alcohol testing for certain staff positions. |
Staff |
02/23/2024 |
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Describes the application of the progressive discipline process used to address employee misconduct. |
Staff |
02/23/2024 |
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Describes guidelines related to the recruitment and selection process for approved full- and part-time staff positions. |
Staff |
02/23/2024 |
||
Describes how to secure valuable university property and how to report any theft of property. |
Faculty OR Staff |
02/23/2024 |
||
Describes Loyola's zero tolerance for sexual harassment, process for reporting, remedial process and resources available. |
Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Illinois Human Rights Act, 775 ILCS 5/1-101 and university policies that prohibit sexual harassment. |
Faculty OR Staff OR Students and all members of the Loyola community |
02/23/2024 |
|
Describes eligibility and utilization of short-term disability program. |
Faculty OR Staff |
02/23/2024 |
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Establishes guidelines regarding the eligibility, accrual and utilization of sick leave. |
Staff |
07/01/2024 |
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Policy prohibits smoking within in all enclosed, University facilities, and no one may smoke within 15 feet of any entrance to a building. |
Faculty AND Staff AND Affiliates AND Students AND Visitors |
02/23/2024 |
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Describes eligibility, responsibilities and process of the tuition benefit program. |
Faculty OR Staff |
06/01/2024 |
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The policy website offers a full list of Loyola University policies which can be viewed either by category or alphabetically. |
Faculty OR Staff OR Students and all members of the Loyola community |
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|
University Sponsored Service & Immersion Program Participation Policy for Staff |
Provides a framework to allow employees to participate voluntarily, with pay, in University sponsored, and/or endorsed, mission-related experiences during work hours. |
Staff |
02/23/2024 |
|
Establishes guidelines regarding the eligibility, accrual and utilization of vacation time. |
Staff |
02/26/2024 |
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The University will honor all legally served wage summons as required by law. |
Federal Wage Garnishment Law and the Illinois Revised Statutes. |
Faculty OR Staff all employees |
02/23/2024 |
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Provides guidelines regarding the process of a workforce reduction, as related to reduction criteria, benefits and notice. |
Staff |
02/26/2024 |
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Establishes guidelines related to reporting, benefits,& pay for an injury that occurs in the workplace. |
Workers' Compensation Act and the Workers' Occupational Diseases Act. |
Faculty OR Staff |
02/26/2024 |
|
Establishes a common, ongoing framework with shared definitions, within which School/Unit leadership can implement various Workplace Strategies in accordance with their operational needs. |
Staff |
09/23/2022 |
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