Getting Started Guide
Step 1: Budget Analysis
- Budget: Do you have the funds to hire a student employee? Contact your budget/business or finance manager to confirm.
- (On-Campus) Federal Work-Study: Over half of the Loyola undergraduates have a Federal Work-Study award and need a job to access that money. Have you considered hiring a student with a Federal Work-Study award in order to increase your budget line?
Step 2: Designing Your Student Employment Experience
Position Description: Minimally, a position description should address What, Where and Which! WHAT is expected of the student employee, WHERE the work will be performed, WHICH skills the student will develop as a result of working in the position. Click here to download a Position Description Template based on CAS Assessment Standards
Determine the 3 P's: Can you provide a Professional supervisor, Professional (appropriate) work space, and Pre-Professional skill building?
- Training & Orientation: new student staff will require training and orientation to your office services, culture, and expectations. For a basic list of orientation topics, click here.
Step 3: Recruitment
Recruit: Open your FREE account on RamblerLink. Utilization of the online recruiting tool, RamblerLink, enables you to reach a broad audience of potential student employees since ALL students have a RamblerLink account. Feel free to request a resume, cover letter, writing sample, proof of work-study, or whatever else you believe you need to recruit qualified students.
Step 4: Hiring
On Campus Hire: Once you have selected a student(s), complete the appropriate hiring forms required by Human Resources and submit to HR. Download those forms here: http://www.luc.edu/hr/forms_newemp.shtml.
Off Campus Hire: If you hired a student seeking to use a Federal Work-Study award, you MUST have a Community-based Federal Work-Study contract with our department. If you hired a student who does not want or need a work-study position, proceed with your standard hiring process.
- Work-Study Reminder: Be sure your new student(s) has a work-study award if that is needed and that he/she doesn't have multiple work-study positions as that will result in a divided work-study award among employers.
Step 5: Compensation
On Campus: Each department is allowed to set the hourly wage rate for student employees. The recommended range is $8.25-$12.00 per hour with a maximum of $15.00. Typically it takes 1-3 pay cycles to see a new hire in Kronos.
- Community-based Federal Work-Study Partners: You are free to set your hourly wage between Federal minimum wage and $15.00 per hour. All students must receive a W2 during tax time for wages paid.
Step 6: Performance & Learning
Performance Evaluation: Every student employee should be evaluated annually for performance based on what requirements and expectations were outlined on the Position Description. Each department may create it's own evaluation tool or download this one designed by the Student Employment Program.
Learning: managers should encourage reflection on and make time to discuss what the student has learned from his/her employment experience. This guide presents how to do that.