Advisor Corner
The advisor corner page is filled with resources to help aid registered student organization advisors at Loyola University Chicago. Here you will find important information that you can use to support your student organization in its growth and development and locate expectations that Student Activities & Greek Affairs has for all of its organizations' advisors. Please take the time to browse this page and if you have any questions or concerns about advising please contact Student Activities & Greek Affairs!
What is my role as a student organization advisor?
Important Dates & Deadlines
Advising Tips!
Resources
Useful Contact Information
Resources for Student Organizations
What is my role as a student organization advisor?
Student organization advisors are to serve as role models and as resources to their registered student organization. Their role is to help facilitate the growth and development of students by challenging, supporting, and guiding them throughout their involvement in their organization. Additionally, advisors are to provide advice and counsel by sharing expertise, insights and ideas, and make recommendations when appropriate to help the organization reach their goals.
For the advisor, there are many intrinsic rewards that come with advising a student organization. Advisors get to observe students develop confidence and leadership skills through organizational programming and watch the organization, as it strives to work towards common goals. Being an advisor is a fun way to connect with the university community and to witness first hand how student leaders build character, trust, self-confidence and responsibility.
It is important to note that there are many different ways to advise and that some advisors choose to be more hands on than others. It is our request that when you decide to become an advisor that you follow some basic expectations. However, if you so choose to become an “Above & Beyond” Advisor please take a look at some additionally recommended guidelines to achieve this goal.
Student Organization Advisor Guidlines & Expectations
Important Dates & Deadlines
Student Organization Fair
Tuesday, January 31, 2012
1:00PM-4:00PM in Halas
* All registered student organizations that wish to participate must register via OrgSync by August 26, 2011. If you are not sure whether your organization has re-registered with our office please email us at activitives@luc.edu
Organizational Workshops
Workshops will provide student organizations an overview of student organization accounts, define responsibilites and expectations of student officers and advisors, processes for programming, and provide procedures for obtaining Student Activity Fund (SAF) allocations.
Special Funding Requests (SFRs)
All Special Funding Request are due Fridays at 12:00PM, and allocations hearing will take place the following Monday at 5:30PM. In order for an event to be funded by the Student Activity Fund it must have a hearing 2 weeks prior to the event. If it is an event that requires a contract (speaker, band, ect.) the hearing must be 4 weeks before the event.
Advising Tips
Every student organization is different, and it is important that advisors tailor their style of advising to what fits the needs of the organization. Some helpful hints to get you and your organization started are listed below.
1. Set and agree upon clear expectations. What is the role of the advisor and the role of the student organization.
2. Understand Loyola and Student Activities & Greek Affairs policies regarding student organizations. Additionaly, review your organization's constitution.
3. Be open and honest with all communication.
4. Assist group officers in assigning organization responsibilities. If you ever have a concern about an officer of the organization, talk to them in a one-on-one setting.
5. Get to know all the students you advise and be visible to them. Attend their meetings and events when you are able to so they know who you are and HAVE FUN!
Resources
Here are some helpful documents that can aid you when you are assisting your organization in planning an event.
Advertising Methods: Need some ideas on where to advertise your organization or an event? Look no further!
Advisor Checklist: This form is helpful in facilitating a discussion between the advisor and the leaders of the group about the role the advisor will take. The advisor should be very clear about the things he or she will do, the things he or she will NOT do, and his or her expectation from the group as well. The advisor and the officers of the organization should rank the following items (from 1-5, 1 being an essential duty of the advisor and 5 being absolutely not an advisor’s duty) individually, and then meet to compare answers and discuss any differences.
Budgeting, Contracts, Funding OH MY!: Looking for answers regarding these topics. Check out the Get Funded and Rules & Tools section of the Student Activities & Greek Affairs web page.
Catering Menu: Looking to serve food at your next event? Check out the catering menu for different food and beverage items.
East Quad Policy: To reserve the East Quad you must contact the Division of Facilities Management at 773.508.2100.
Final Event Evaluation Form: Once the student organization has finished an event it is best that they and their advisor reflect back on it and discuss how it went and whether or not it should be done again in the future. This form will help you and the organization criticize and review events as they happen and it can also serve as a valuable record for you to look back on if the organization wants to do the event again.
Room Reservation Handbook: This handbook lists what rooms are available for student organizations to reserve and it gives the capactiy for each room on campus too! (Note: Coffey is offline).
The Student Handbook: In this document you will find all policies that every student agrees to follow when they decide to attend LUC. For your convenience, we have highlighted every section of The Student Handbook that pertains to registered student organizations.
University Calendar: All student organizations must advertise any events they are sponsoring on the university calendar. Direct them to this link!
University Posting Policies: If your organization would like to advertise an upcoming event or just wants to promote their organization, consult University Posting Policies first. It will tell you how many items you can post in each building on campus (including residence halls!).
Useful Contact Information
Need to get a hold of someone, but not exactly sure who? Below you can find a list of commonly contacted departments and staff members at LUC that can help answer all your questions!
Campus Recreation
Phone: 773.508.2603
www.luc.edu/campusrec
campusrec@luc.edu
http://luc.edu/info/campus_reservations.shtml
Campus-Reservations@luc.edu