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Academic Supports

Academic Supports

Retention Resources

Four Things Every Student Should do their First Month at Arrupe

Whether this is your first semester at Arrupe (welcome!) or whether you are a continuing student, we share our top recommendations to start your first month on the right track.

Did you know that being involved on campus can increase your motivation, academic performance, and overall enjoyment of the college experience? The Office of Student Services (OSS) has a variety of student clubs and leadership organizations for you to join! In addition, The Loyola Student Activities and Greek Life Affairs (SAGA) has over 200 academic, cultural/diversity, media, political, service, religious/spiritual, and special interest student organizations. Select the club or organization that best speaks to you!

  • Week #1. Connect to Campus. A perfect opportunity is by attending the Welcome Week Organization Fairs. The Loyola Student Organization fair will be held on Wednesday, August 31st at Lake Shore Campus at the Gentile Arena from 3-6pm. The Arrupe Organization fair will be held on Thursday, September 15th from 12:00-2:00pm. Check the Monday Message for more details!

As you know, high school and college are very distinct academic structures. In college, it is up to you to manage your time and energy. Ideally you should devote 6 hours per week to each class. This is roughly 25 hours per week to work on homework, review notes, study, etc. At first glance, it may seem like there is an infinite amount of time to complete assignments. Unfortunately, there is not. Within your first month, commit to a productive routine that allows you to prioritize your academic goals with time for yourself as well.

  • Week #2: Manage Your Time. Create a schedule to help you juggle your fall semester. Need assistance? Make an appointment with the Retention and Learning Coordinator to create a productive schedule - https://calendly.com/jmolina2  

Your academic advisor will be your “go-to” person for all matters related to your academic progress from selecting your pre-major to mentoring on career options. Connect or (re)connect with them this Fall! Office hours are time set aside for you to have convenient access to your professors and advisors, so be sure to use them! In these meetings you should discuss your academic goals and any support you may need to maintain successful progress. You can walk into your advisor's office during their established office hours or email them to meet ahead of time.

  • Week #3 Establish professional relationships. Begin (or continue) conversations with your academic advisor regarding your academic ambitions.  

Think beyond today. We know that Arrupe is a stepping stone in your journey, whether that is continuing to obtain your bachelor's degree or to seeking meaningful employment. With this in mind, set goals for the semester, the academic year, and even your career! Think about what you would like to accomplish, skills you would like to develop, and what connections you would like to make at Arrupe to help you obtain your goals. Having these goals will give you motivation when the going gets tough.

Inevitably you will come across something you do not know. That is when your community comes in. We are here to support you!  

For more academic tips, stop by Maguire Hall Office 394.

By Jackie Molina
Retention and Learning Coordinator
jmolina2@luc.edu

Maguire Hall Room 394 

More Learning Resources

You can count on the staff, faculty, and students to help you in this transition to college and support you through this academic year. The Fall 2023 Arrupe Student Resource Guide is a list of our most often used resources from academic to career support and more. If you would like to receive an electronic copy email Jackie Molina at jmolina2@luc.edu or stop by Maguire Hall Office 394 for a printed copy.

5 Study Tips for a Well-Balanced Study Session

Finals are coming! Honestly, time has blown by! If you have not already begun, this is your personal reminder to study for those finals and everything in between. 

Although you can stay up for 16 hours straight on coffee and red bull to write your 20-page reflection paper, this is not your only option. Why not work smarter, not harder? In this post, I share five tips for a well-balanced study session (emphasis on well-balanced). 

Tip #1: Use the L-STAR System. The L-STAR System was covered in ACUNI; however, it has been a while. To recap; it is a 5-step system for efficient studying which focuses on:  

  • Listening – The key here is not just listening, but actively. How can you do this when everyone is masked? Try to sit close to your professor during class. Take notes while the professor is speaking. If you know you’ll get distracted on your laptop, take notes by hand.  
  • Setting It Down – Basically, I am asking you to be a multitasker here. Listen and write down what you hear in a way that will make sense to you. Find the notetaking system that works best for you. Note: try exploring different note taking systems for your different classes.  
  • Translating – Writing your notes is one step; reviewing them is another. Make sense of the material, and if you want to, try rewriting your notes to clarify your thinking clearer or add to it. Pro Tip – If you prefer to learn through visuals, try color coding with pens or highlighters.  
  • Analyzing – Save yourself the aches and pains of cramming before finals by periodically returning to and reviewing your notes for understanding. What did I mean when I wrote this material down the other day and why is it important? If something does not make sense to you, this is the part where you take advantage of your professor’s office hours and ask your questions. Utilize the Writing, Math, and Business fellows, as well.  
  • Remembering – It is also important to think strategically about how you can memorize what you learned. Do notecards work for you? Do you need to think through concepts out loud? Consider teaching the material to someone. The more you think and talk through the material, the more you will remember. 

Tip #2: Set a goal for yourself. It might be a pretty obvious tip, but you would be surprised how many people do not set goals. Start with the overall goal. If this is to study for an exam or write a final paper, start there. Once the outline for the goal is set, you can begin to build out a strategy. How many hours will you study for a day, a week, a month? How many pages will you write a day? A week? A month? This will help solidify what you are working towards. 

Sometimes ambitious goals can burn us out; it is important to revisit goals so that we can sustain the energy to complete them. Ask yourself why does my goal matter? Giving your goals a why further helps think about the bigger picture. 

Tip #3: Reward yourself. If you struggle with motivation, little treats can help. When you set goals for yourself, be sure to set milestones and rewards for accomplishing these. For example, “Once I write 3 pages for my religion class, I can play Call of Duty for an hour.” Or, “Once I translate all my notes for ethics, I can head to the basketball game at LSC.” Having these milestones can give you “mini wins” to look forward to. You can also go all out and make this into a friendly competition with your friends. 

Tip #4: Find an accountability partner. An accountability partner is someone who will, well, keep you accountable to your goals. In return, you will keep them accountable to their study goals. This can take many forms. This can be a 7pm text from a friend reminding you that the last episode of Squid Games can wait, but your College Writing 1 class cannot. It can be a motivational meme sent to one another. You can also choose to study together a couple of times a week. Overall, this person will be your cheerleader and #1 motivator. Choose someone you trust and who will push you to be your best academic self. 

Tip #5: Know your preferred study environment. It is important to understand your study environment. Ask yourself, do I work best alone or around other people? Do I need complete silence or am I at my best with background music? Once you understand what your prime study environment is, it will be much easier to begin your study sessions. For instance, if you cannot concentrate in complete silence, then you know your best bet is to study in Maguire Commons as opposed to a private room in the library. 

Finally, listen to your body and mind. Give yourself time to study but also build in time to sleep, eat, and relax. You got this! Happy studying 😊 

For more study tips, stop by Maguire Hall Office 238. 

By Jackie Molina 
Retention and Learning Coordinator

Jmolina2@luc.edu
Maguire Hall Room 238

Sample email templates for emailing professor

E-mail Templates for when you are unsure how to draft an email to your professor or academic advisor. 

Although it may be a difficult and sometimes daunting task, it is important to develop a strong rapport and communication relationship with your faculty/professors here at Arrupe College. Each of the professors are here to ensure your success, and good/effective communication is a central component to nurturing and building a successful working relationship with the faculty and staff here at Arrupe. For this reason, we have created e-mail templates you can utilize when you’re unsure how to compose an email to your professor or advisor. 

*** If you are interested in learning about the status of your semester grade, schedule a meeting with your professor(s) and ask for time to check in on your current academic status. It is important to keep track of your progress and it also is important to communicate to your professors that you are intentional and care deeply about your GRADES! *** 

 

Subject Line: Meeting Request - Assignment Review 

Hello Dr. ____(insert name)__________________, 

I hope this message finds you well. My name is _____(insert name)__________ and I am a student in your ___(insert class & section)_______________ course. I was hoping that we could meet to discuss the __(assignment title)_____________ assignment that’s due on ____(insert due date)_______________. 

Are you able to meet? I would like to ask some additional questions regarding the assignment as I prepare to complete it. 

Thank you for your time and have a great day! 

*** If you are interested in getting more feedback on the outcome of an assignment, OR you would like to get more details/information/questions answered regarding an assignment you are preparing to work on, schedule a meeting with your professor(s) and ask for time to review an assignment. These meetings help you gain more clarity as you prepare to complete assignments. Similarly, it communicates to your professors that you are intentional and care deeply about your GRADES! *** 

 

Subject Line: Meeting Request – Review Grade

Hello Dr. ____(insert name)__________________, 

I hope you’ve had a great week and that your day has gone well! My name is (insert name), and I am writing to request a meeting to review my academic status for the semester. Would you have some time (30 minutes, or so) where we could meet to discuss and review my grade? I would like to get a better understanding of my current standing as I’m preparing for _____ (final exam, transferring, etc.) _____. 

At your convenience, please let me know a time that you would like to meet. I look forward to connecting! 

Thank you and have a great day! 

*** If you are absent from class for any reason, it is important that you email your professors and communicate with them your conflict(s). Keep in mind, most professors have a policy as it relates to attendance (at Arrupe and beyond at 4-year colleges). It is good to create a practice of good, proactive communication with your professors in general, but specifically as it relates to attendance challenges as well! *** 

 

Subject Line: (insert date) Class Absence 

Hello Dr. ____(insert name)__________________, 

I hope this email reaches you well. My name is (insert name) and I am a student in your (insert class and section) course. I am writing to inform you that I will be absent from class on (insert date). Unfortunately, I am unable to attend class due to (insert conflict, time commitment of conflict and reasoning). 

I understand that I may miss important information due to this absence. If there is an opportunity to make up any work, or catch up on information I’ve missed, please let me know. Also, if there are any assignments due on the day that I miss class, please let me know if you would like me to turn these in earlier, or if I can be excused and afforded the opportunity to submit the assignment(s) late. 

Thank you for your time and attention to this matter. 

Have a great day! 

*** If you know in advance that you will be late to class due to any reason (work, commitments, etc.), send your professor a note so that they are aware of your situation! It is always good to be proactive and intentional in the case of any conflicts that may keep you from or late to class! *** 

 

Subject Line: (insert date) Late to Class 

Hello Dr. ____(insert name)__________________, 

I hope you have had a great day thus far. My name is (insert name), and I am writing regarding class on (insert date of class session). Unfortunately, I will be (or “am running”) late to class because (insert reasoning, conflicts... ex: Missed my train/bus, Work, Family commitment, etc.).

My apologies for this inconvenience. I wanted to reach out to you to let you know of this situation. Also, I wanted to request any information that I may have missed due to tardiness. It is my intent to make up any work during the time I was not in class. 

Please let me know if there is anything else I may need to make up for and thank you for your time and attention to this matter! 

Have a great day!

*** Midterms are an extremely important semester milestone. It largely shapes what level of work you must commit to in a particular course to complete the semester with satisfactory academic progress. If you have questions or would like to meet with faculty concerning your academic standing at the midpoint of the semester, use this template as an approach to meet and talk to your professor(s)! *** 

 

SUBJECT LINE: Meeting Request – Midterm Grades Follow Up 

Hello Dr. ____(insert name)__________________, 

I hope you have been doing well. My name is (insert name) and I am a student in your (insert class name and section) course. I am writing to request an opportunity to meet and discuss my midterm grade status with you. If you have the availability, I would like to discuss (insert subject matter, e.g., questions on assignments, questions on progress, approaches to make improvement, etc.) at your convenience. 

It is important to me that I am successful at Arrupe and in your class. Please let me know your thoughts as soon as possible. 

Have a great day! 

*** Connecting with your professor does not/should not mean that you only communicate with them in times of trouble. Perhaps there is a class you might really love! Or, there is professor who you have felt you have learned a great deal from, and you desire to continue learning with/from them. Use this template to inquire about ways you can further your development/learning/relationship building! *** 

 

SUBJECT LINE: Meeting Request – Participation in (ex: Writing Fellows, Math Fellows, Professor’s Research, etc.) 

Hello Dr. (insert name), 

I hope that you have had an amazing week! My name is (insert name) and I am a student in your (insert class name and section) course. I am writing to request an opportunity to meet with you Created by: Johnnie L. Campbell, OAA Graduate Assistant to discuss my interest(s) in (insert activity, potential opportunity). During my time at Arrupe, I have appreciated working with you. Also, I have developed a growing interest in this area, and feel that you would be beneficial in my learning and development. Are you free and able to discuss any potential opportunities to further this development? I am happy to meet at the time most convenient for you. 

Until then, thank you for your time and attention to this. 

Have a great day!

Resources in Maguire Hall

Faculty Mentors

At Arrupe, faculty advising goes beyond its foundation in academic advising (registration, academic supports, bureaucracy management, etc.) in order to implement cura personalis, or care of the whole person. This is not your typical college advising. Faculty advisors are advocates and mentors who care for students and help with cultural navigation and integration processes at Arrupe and throughout the transfer process to four-year schools.

Faculty advising constitutes a year-round communicative relationship with students, dedicated to helping them achieve their holistic goals and have a successful and empowering college experience. Faculty advisors provide a first point of contact when students are unclear about where to go, helping to resolve issues and refer students to the resources that best suit their current needs, while also helping students to develop their own ability to engage complex systems and problems with increasing confidence and independence.

You can view your advisor assignment by logging into your LOCUS student center.

Writing Fellows

Writing Fellows are Arrupe College students who act as peers/experts, supporting their peers’ writing through modeling, collaboration, and feedback. The Fellows provide academic support to their peers through two channels:

EMBEDDED TUTORING IN AN ENHANCED ACWRI SEQUENCE

The Enhanced ACWRI sequence makes individualized supplementary instruction an integral part of ACWRI 105 and ACWRI 110, Arrupe's introductory college writing courses. Enhanced sequences are scheduled in the morning and afternoon. Two Writing Fellows are attached to each Enhanced ACWRI section. Each Fellow is assigned 10 students to meet with for 25 minutes every week. Weekly meetings are individualized, with the student setting the agenda. By providing embedded tutoring as part of an Enhanced ACWRI sequence, Fellows help freshmen make the transition to college writing.

OPEN OFFICE HOURS

Using a model similar to the Loyola Writing Center, Fellows offers 25-minute appointments for one-on-one workshopping and feedback. By holding office hours, Fellows support writing across the curriculum for all Arrupe students. Sign up for an appointment by visiting 5/18/2022.

If you are interested in learning more about opportunities to work with the Writing Fellows, you can contact the program director, Dr. Jose Castellanos.

 

Math Fellows

Similar to the Writing Fellows, Arrupe College trains a cadre of sophomores who tutor students in math and statistics. Fellows are available to Arrupe students at multiple points throughout the week.

Fellows offer one-on-one tutoring opportunities during office hours and content-specific workshops. Tutoring schedules are posted throughout Maguire Hall.

The Math Fellows Office is Maguire Hall 303.

If you are interested in learning more about opportunities to work with the Math Fellows, you can contact the program director, Kate Nissan.

 

Business Fellows

Similar to the Writing Fellows and Math Fellows, Business Fellows offer one-on-one tutoring in accounting, microeconomics, and macroeconomics.

Tutoring schedules are posted throughout Maguire Hall.

If you are interested in learning more about opportunities to work with the Business Fellows, you can contact the program director, Susan McCarthy.

Additional Learning Resources

The Writing Center

The LUC Writing Center guides students towards becoming better writers who can clearly communicate their most important opinions and careful research in a thoughtful, thorough manner. The center helps students with the entire writing process, from drafting based on reading and lecture notes, private reflections, and discussion with peers to completing a final essay draft. Undergraduate and graduate tutors from all disciplinary backgrounds assist students at every stage of the writing process, helping them understand prompts, conduct research, brainstorm, outline, and draft their essay, as well as format a Works Cited page or annotated bibliography.

The Tutoring Center

Students seeking additional learning support are invited to engage the Tutoring Center.

The Tutoring Center embodies the mission of Loyola University Chicago by providing academic services and resources which foster the development of skills and attitudes necessary to increase the knowledge and academic independence of all students. Through multiple learning services, including small group tutoring, academic coaching, and academic skills workshops, the center helps to contribute towards student success and growth efforts made by Loyola University Chicago.

Students of Loyola University Chicago are encouraged to engage in conversations that will deepen their knowledge and understanding of the world around them. The center provides a space where learning dialogue can take place and minds work together to achieve academic success and assert academic integrity.