Grant Policies & Procedures
| Grant Policies & Procedures | ||||
|---|---|---|---|---|
| Policy Name | Policy Description | Compliance Driver | Applicability | Revised |
|
Initiate sponsored research projects and begin incurring associated expenses prior to institutional acceptance of an award by the appropriate pre-award sponsored research office. |
Uniform Guidance (2 CFR 200.458); Sponsor Specific Terms and Conditions, and Institutional Policy |
Faculty and Staff |
07/19/2024 |
|
| Certification of Student Participation on Sponsored Research Projects (PDF) |
Document committed effort on a sponsored award for any graduate student, post-doctoral student, resident or fellow who is not receiving a stipend or salary from the sponsored award. |
Uniform Guidance (2 CFR 200.430); Sponsor Specific Terms and Conditions, and Institutional Policy |
Faculty, Staff and Graduate Student, Post-doctoral Student, Resident or Fellow |
07/19/2024 |
| Cost Overdraft Policy (PDF) |
Establish responsibility regarding unresolved grant account overdraft. |
Uniform Guidance (2 CFR 200 Subpart E); Sponsor Specific Terms and Conditions, and Institutional Policy |
Faculty and Staff |
07/19/2024 |
| cost-transfers-policy-07-19-2024.pdf (PDF) |
Process for after-the-fact reconciliation of costs, either salary or non-salary, to or from a sponsored project within a 90-day period from the end of the month in which the expense posted. |
Uniform Guidance (2 CFR 200 Subpart E); Sponsor Specific Terms and Conditions, and Institutional Policy |
Faculty and Staff |
07/19/2024 |
|
Provides guidance to in certifying actual committed effort on sponsored projects in order to comply with compensation compliance cost principles. |
Uniform Guidance (2 CFR 200.430); Sponsor Specific Terms and Conditions, and Institutional Policy |
Faculty and Staff |
07/19/2024 |
|
| Grant Expenditure Review Policy (PDF) |
Defines Principal Investigator responsibility to review their grant activity on a monthly basis. The monthly review is designed to ensure that all expenditures are allocable, allowable and reasonable and that any errors or discrepancies are corrected in a timely manner. |
Uniform Guidance (2 CFR 200 Subpart E); Sponsor Specific Terms and Conditions, and Institutional Policy |
Faculty and Staff |
07/19/2024 |
| Grant v Gift Indicator Checklist (PDF) |
Provides guidance on the differences between "Gifts" and "Grants". Includes a checklist of indicators to be used in determining the appropriate classification for external funds. |
Uniform Guidance (2 CFR 200); GAAP; Sponsor Specific Terms and Conditions, and Institutional Policy |
Faculty and Staff |
07/19/2024 |
| Participant Support Guidance and FAQs (PDF) |
Establishes when participant support costs (PSC) are allowable as direct costs and establishes proper accountabilities and payment methodologies. |
Uniform Guidance (2 CFR 200.75); Sponsor Specific Terms and Conditions, and Institutional Policy |
Faculty and Staff |
07/19/2024 |
|
Research Study Participant Payments Policy (PDF) Research Study Participant Payments Advance Fund Establishment Form(PDF) Research Study Participant Payment Fund Replenishment Documentation(PDF) |
Establish approved methodologies for the compensation of Research Study Participants. |
Uniform Guidance (2 CFR 200); GAAP; Sponsor Specific Terms and Conditions, and Institutional Policy |
Faculty and Staff |
07/19/2024 |
| Approval Authorization Policy (formerly Signature Card Policy) |
Establish the approval authority for individuals managing expenses on Grant awards and allows for individuals to be able to approve expenses such as salary and non-salary expense for those awards. |
Uniform Guidance (2 CFR 200.303); Sponsor Specific Terms and Conditions, and Institutional Policy |
Faculty and Staff |
07/19/2024 |
| Subaward Policy (PDF) |
Establishes the proper protocol for the administration of subaward agreements including award encumbrance and payment. |
Uniform Guidance (2 CFR 200.332 and Subpart D); Sponsor Specific Terms and Conditions, and Institutional Policy |
Faculty and Staff |
07/19/2024 |
| Summer Salary Guidance (PDF) |
Provide guidance to ensure that all summer salary requests are charged to extramural funds in accordance with federal regulation, funding agency requirements, and internal policy and procedure |
Uniform Guidance (2 CFR 200.430); Sponsor Specific Terms and Conditions, and Institutional Policy |
Faculty and Staff |
04/09/2025 |
| Unallowable Cost Policy (PDF) | Describes the costs that are eligible and not eligible for expenditure under governing cost principles for grant awards (including Allowability, Allocability and Reasonableness). |
Uniform Guidance (2 CFR 200 Subpart E); Sponsor Specific Terms and Conditions, and Institutional Policy |
Faculty and Staff |
07/22/2024 |
| Grant Policies & Procedures | ||||
|---|---|---|---|---|
| Policy Name | Policy Description | Compliance Driver | Applicability | Revised |
|
Initiate sponsored research projects and begin incurring associated expenses prior to institutional acceptance of an award by the appropriate pre-award sponsored research office. |
Uniform Guidance (2 CFR 200.458); Sponsor Specific Terms and Conditions, and Institutional Policy |
Faculty and Staff |
07/19/2024 |
|
| Certification of Student Participation on Sponsored Research Projects (PDF) |
Document committed effort on a sponsored award for any graduate student, post-doctoral student, resident or fellow who is not receiving a stipend or salary from the sponsored award. |
Uniform Guidance (2 CFR 200.430); Sponsor Specific Terms and Conditions, and Institutional Policy |
Faculty, Staff and Graduate Student, Post-doctoral Student, Resident or Fellow |
07/19/2024 |
| Cost Overdraft Policy (PDF) |
Establish responsibility regarding unresolved grant account overdraft. |
Uniform Guidance (2 CFR 200 Subpart E); Sponsor Specific Terms and Conditions, and Institutional Policy |
Faculty and Staff |
07/19/2024 |
| cost-transfers-policy-07-19-2024.pdf (PDF) |
Process for after-the-fact reconciliation of costs, either salary or non-salary, to or from a sponsored project within a 90-day period from the end of the month in which the expense posted. |
Uniform Guidance (2 CFR 200 Subpart E); Sponsor Specific Terms and Conditions, and Institutional Policy |
Faculty and Staff |
07/19/2024 |
|
Provides guidance to in certifying actual committed effort on sponsored projects in order to comply with compensation compliance cost principles. |
Uniform Guidance (2 CFR 200.430); Sponsor Specific Terms and Conditions, and Institutional Policy |
Faculty and Staff |
07/19/2024 |
|
| Grant Expenditure Review Policy (PDF) |
Defines Principal Investigator responsibility to review their grant activity on a monthly basis. The monthly review is designed to ensure that all expenditures are allocable, allowable and reasonable and that any errors or discrepancies are corrected in a timely manner. |
Uniform Guidance (2 CFR 200 Subpart E); Sponsor Specific Terms and Conditions, and Institutional Policy |
Faculty and Staff |
07/19/2024 |
| Grant v Gift Indicator Checklist (PDF) |
Provides guidance on the differences between "Gifts" and "Grants". Includes a checklist of indicators to be used in determining the appropriate classification for external funds. |
Uniform Guidance (2 CFR 200); GAAP; Sponsor Specific Terms and Conditions, and Institutional Policy |
Faculty and Staff |
07/19/2024 |
| Participant Support Guidance and FAQs (PDF) |
Establishes when participant support costs (PSC) are allowable as direct costs and establishes proper accountabilities and payment methodologies. |
Uniform Guidance (2 CFR 200.75); Sponsor Specific Terms and Conditions, and Institutional Policy |
Faculty and Staff |
07/19/2024 |
|
Research Study Participant Payments Policy (PDF) Research Study Participant Payments Advance Fund Establishment Form(PDF) Research Study Participant Payment Fund Replenishment Documentation(PDF) |
Establish approved methodologies for the compensation of Research Study Participants. |
Uniform Guidance (2 CFR 200); GAAP; Sponsor Specific Terms and Conditions, and Institutional Policy |
Faculty and Staff |
07/19/2024 |
| Approval Authorization Policy (formerly Signature Card Policy) |
Establish the approval authority for individuals managing expenses on Grant awards and allows for individuals to be able to approve expenses such as salary and non-salary expense for those awards. |
Uniform Guidance (2 CFR 200.303); Sponsor Specific Terms and Conditions, and Institutional Policy |
Faculty and Staff |
07/19/2024 |
| Subaward Policy (PDF) |
Establishes the proper protocol for the administration of subaward agreements including award encumbrance and payment. |
Uniform Guidance (2 CFR 200.332 and Subpart D); Sponsor Specific Terms and Conditions, and Institutional Policy |
Faculty and Staff |
07/19/2024 |
| Summer Salary Guidance (PDF) |
Provide guidance to ensure that all summer salary requests are charged to extramural funds in accordance with federal regulation, funding agency requirements, and internal policy and procedure |
Uniform Guidance (2 CFR 200.430); Sponsor Specific Terms and Conditions, and Institutional Policy |
Faculty and Staff |
04/09/2025 |
| Unallowable Cost Policy (PDF) | Describes the costs that are eligible and not eligible for expenditure under governing cost principles for grant awards (including Allowability, Allocability and Reasonableness). |
Uniform Guidance (2 CFR 200 Subpart E); Sponsor Specific Terms and Conditions, and Institutional Policy |
Faculty and Staff |
07/22/2024 |