Online Forms
Note: Fillable PDF forms can be opened with Internet Explorer. If using a different browser (Chrome, Firefox, Edge), please download and save the form before opening.
* Forms that specifically deal with sensitive information are now secured on our website and require a Loyola login (UVID) and password to access.
Accounts Payable Forms:
- Electronic Payment Request Form (FAQ) (Instructions)
- Expense Reimbursement Form * (Instructions)
- AP Expense Transfer (Instructions)
- Foreign National Independent Contractor Form (Procedures)
- Missing Receipt Form (FAQ)
- Personal Purchase Reimbursement Form (Instructions)
- Transaction Dispute Form
- Electronic W9/W8 Submission Form (Instructions)
- Workers Classification Review Form (Independent Contractor)
General Accounting Forms:
- Asset Tag Form
- University Deposit Slip (Instructions) Itemized Deposit Detail
- Equipment Disposal Form
- Expense Transfer (Instructions)
- Level Reorganization Request Form
- New Accounting Unit Request Form (Instructions)
- Petty Cash Reimbursement * (Instructions)
- Salary Transfer Request Form (Instructions)
- Standard Journal Entry (Instructions)
- Year End Accrual Form (Instructions and Examples)
Financial Application Access Forms:
- System Access Request Form (Instructions)
For New, Revised, or Additional Access for a Single User - AU/Level Access Form (Instructions)
For Single AU or Level Access for Existing Users - HR/Finance Department Lawson System Access (Finance Use Only)
Payroll Forms:
- Kronos Supervisory Rights Access Form
- Direct Deposit Form
- Manual Timecard (Instructions)
- W-2 Request Form (PDF) (Excel)
Procurement Card Program Forms:
- Procard Application Form
- PNC Cardholder Agreement
- ProCard Monthly Reconciliation & Approval Form
- Procard Approver Form
- ProCard Approver Agreement
- ProCard Credit Limit Increase Request
- Missing Receipt Form
- Personal Purchase Reimbursement Form (Instructions)
- Transaction Dispute Form (PNC)
- ProCard Expense Transfer Request Form
Purchasing Forms:
- Purchasing Requisition (PDF) (Instructions)
Purchasing no longer accepts faxed or hard copies of the purchase requisition - Purchasing Checklist and Bid Summary Form (Instructions)
- Loyola Supplier Performance Survey
- Supplier Conflict of Interest and Compliance Certification Form
- Gift Card/Gift Certificate Disbursement Log (Excel)
- Gift Card Purchase Authorization Form (PDF)
- Equipment Screening Certification (PDF)
- Standard Agreement for Consulting Services
(ITS Consulting Attachment) (Instructions) - Printing Forms
- Mail Center Forms
Tax Forms:
- W-9 Form (Instructions)
- Form W-8BEN (Payments Foreign Individuals) (Instructions)
- Form W-8BEN-E (Payments to Foreign Entities) (Instructions)
- Gift Card/Gift Certificate Disbursement Log (Excel)
- Gift Card Purchase Authorization Form (PDF)
- Foreign National Information Form (Independent Contractor)
- GLACIER Nonresident Alien Tax Compliance To be completed by any new-hire who is not a U.S. Citizen or Legal Permanent Resident.
- GLACIER for Hiring Managers
- Workers Classification Review Form (Independent Contractor)
- Tax Information Certificate – Student Payments
- Illinois Department of Revenue Form IL-W-4
- IRS Form W-4
- Unrelated Business Income questionnaire
Treasurer's Office EFT Forms:
- Non-Repetitive Wire Transfer - EFT02B * (Instructions)
- Setup Repetitive Wire Transfer - EFT01 * (Instructions)
- Repetitive ACH/Wire Transfer - EFT02A * (Instructions)
- LUC Bank Account to LUC Bank Account Authorization - LUtoLU.1 * (Instructions)
- LUC Bank Account to LUC Bank Account Requisition - LUtoLU.2 * (Instructions)
- EFT Database Requisition - EFT03B * (Instructions)
- EFT Database Authorization - EFT03 * (Instructions)
- New Bank & Investment Account Setup Form (Treasurer and General Accounting use only)
Effective immediately, due to security and privacy issues, the current vendor file is no longer available. For Questions or assistance, please contact Accounts Payable at Payables@LUC.edu.
For any technical issues with the forms on this page please contact Financial Systems, FinancialSystems@luc.edu.