Outlook Email Signature
Essential Components
Signatures should be as compact as possible. Provide only the most pertinent information, which will vary depending on context.
- Set signature in text no larger 10-point Arial.
- In links, use Loyola maroon #8d0034 when possible.
- Use round bullets with extra spaces before and afterward to separate multiple items on a single line.
NOTE: Be mindful of bad line breaks on mobile devices.
Name and credentials
In Arial bold, upper/lowercase
Position , department, and school/division
In italics. Pronouns may be included in parenthesis
University name
Italicize "Loyola University Chicago" when it's followed by limited information. For example, a single phone number.
Individual information
Specific address
Physical address (“Suite,” “Room,” etc. aren’t needed), followed by campus (spelled out)—Cuneo Hall 310 • Lake Shore Campus
Official campus addresses
Health Sciences Campus
2160 S. First Ave.
Maywood, IL 60153
Lake Shore Campus
1032 W. Sheridan Road
Chicago, IL 60660
Water Tower Campus
820 N. Michigan Avenue
Chicago, IL 60611
Best Contact(s)
P: Phone number (Use periods, not hyphens)
C: Mobile phone number (Use periods, not hyphens)
E: Email address (capitalize “LUC”)
W: Loyola website (“www” is not needed)
Outlook web app (desktop/laptop)
Loyola University version
Named school version
Download a Loyola Lockup
Step 1
Download the email-word mark (1000-pixel JPG). Depending on the operating system and browser, you may be able to Save As or drag-and-drop. (Note where you’ve saved the image.)
Step 2
In Outlook Help in the menu at the top of your browser, search “signatures” for detailed instructions to create a signature or to insert the image into an existing signature.
Step 3
Resize the inserted lockup. Drag the corner point in the lower left toward the toward the upper left: Loyola lockup should be approximately 0.7” high. Named school lockup should be approximately 1” high.) IMPORTANT: Images should not be enlarged beyond suggested measures.
Best Practices
Maximize accessibility
- Add alternative text: “Logo, Loyola University Chicago” or “Logo, Name of School, Loyola University Chicago”
- Lock the aspect ratio of the lockup: This prevents distortion.
- For Dark Mode: The lockup includes a white background. Because of this, the lockup does not align to the text above it.
Outlook mobile app (iOS)
Copy, paste and update the suggested signature
Short version
Insert Name, Credentials
Title
School or Division
Loyola University Chicago
E: uvid@luc.edu
<Insert lockup; optional for second referencess>
Named School version
Insert Name, Credentials
Title • Department
Parkinson School of Health Sciences and Public Health
Loyola University Chicago
Physical address
Health Sciences Campus
2160 S. First Ave.
Maywood, IL 60153
P: 123.456.7890
C: 123.456.7890
<Insert lockup>
Loyola University version
Insert Name, Credentials
Title • Department
School or Division
Loyola University Chicago
Physical address • Campus Name
Official campus address
City, ST zip code
P: 123.456.7890 • C: 123.456.7890
W: LUC.edu
<Insert lockup>
Download the Loyola University Chicago wordmark
If the image does not download, please follow these steps. 1.) Select the image on the screen. 2.) Right click. 3.) Save image as.
IMPORTANT: Images should not be enlarged beyond suggested measures.