Outlook Email Signature

Guidelines

E-signature

Essential Components

Signatures should be as compact as possible and provide only the most important information, which will vary. However, consistent styling creates unity.

Set signature text in 10-point Arial.
Use Loyola maroon (#8d0034) in links.
Insert round bullets (not pipes) to separate multiple items on a single line.

Name and credentials

In Arial bold, upper/lowercase

Position Department and school and/or division

In italics. Pronouns may be included in parenthesis

University name

In italics: "Loyola University Chicago"

Individual information

Specific address

Building and location (“Suite,” “Room,” etc. aren’t needed), followed by campus (spelled out)—Cuneo Hall 310, Lake Shore Campus

Official campus addresses

HSC

2160 S. First Ave.

Maywood, IL 60153

LSC

1032 W. Sheridan Road Chicago, IL 60660

WTC

820 N. Michigan Avenue

Chicago, IL 60611

Best Contact(s)

P: Phone number (Use periods, not hyphens)

C: Mobile phone number (Use periods, not hyphens)

E: Email address (capitalize “LUC”)

W: Loyola website (“www” is not needed)

An example of an e-signature for the Outlook email client on desktop devices

Outlook web app (desktop/laptop)

Loyola University Chicago e-signature format

Loyola University version

Loyola University Chicago named school e-signature format

Named school version

Download a Loyola Lockup

Step 1

Download the email-word mark (PNG). Depending on the operating system and browser, you may be able to Save As or drag-and-drop. (Note where you’ve saved the image.)

Step 2

In Outlook Help in the menu at the top of your browser, search “signatures” for detailed instructions to create a signature or to insert the image into an existing signature.

Step 3

Resize the inserted lockup. Drag the corner point in the lower left toward the toward the upper left: Loyola lockup should be 0.5” high. Named school lockup should be 0.8” high.)

Best Practices

Maximize accessibility by adding Alt text:

“Logo, Loyola University Chicago” or “Logo, Name of School, Loyola University Chicago”

If possible, lock the aspect ratio of the lockup to prevent distortion.
The lockup includes a white background for users who view messages in Dark Mode. Because of this, the lockup does not align to the text above it.

An example of an e-signature for the Outlook email client on mobile devices

Outlook mobile app (iOS)

Copy, paste and update the suggested signature

Short version

Name Here, Credentials
Type title
Type school or division name
Loyola University Chicago
E: uvid@LUC.edu
<Insert lockup—optional for second references>

Loyola University version

Insert Name Here, Credentials
Type title • Department
Type school or division name
Loyola University Chicago
Insert specific address • Campus Name
Official Campus Address
City, ST zip code
P: 123.456.7890 • M: 123.456.7890
<Insert lockup>

Named school version

Insert Name Here, Credentials
Type title  •  Department
Type school or division name
Loyola University Chicago
Type specific address  •  Campus Name
Official Campus Address
City, ST zip code
P: 123.456.7890  •  M: 123.456.7890
<Insert lockup>