Outlook Email Signature

Guidelines

E-signature

Essential Components

Signatures should be as compact as possible. Provide only the most pertinent information, which will vary depending on context.

Set signature in text no larger 10-point Arial.
In links, use Loyola maroon #8d0034 when possible.
Use round bullets with extra spaces before and afterward to separate multiple items on a single line.

NOTE: Be mindful of bad line breaks on mobile devices.

Name and credentials

In Arial bold, upper/lowercase

Position , department, and school/division

In italics. Pronouns may be included in parenthesis

University name

Italicize "Loyola University Chicago" when it's followed by limited information. For example, a single phone number.

Individual information

Specific address

Physical address (“Suite,” “Room,” etc. aren’t needed), followed by campus (spelled out)—Cuneo Hall 310 • Lake Shore Campus

Official campus addresses

Health Sciences Campus

2160 S. First Ave.

Maywood, IL 60153

Lake Shore Campus

1032 W. Sheridan Road

Chicago, IL 60660

Water Tower Campus

820 N. Michigan Avenue

Chicago, IL 60611

Best Contact(s)

P: Phone number (Use periods, not hyphens)

C: Mobile phone number (Use periods, not hyphens)

E: Email address (capitalize “LUC”)

W: Loyola website (“www” is not needed)

An example of an e-signature for the Outlook email client on desktop devices

Outlook web app (desktop/laptop)

Loyola University Chicago e-signature format

Loyola University version

Loyola University Chicago named school e-signature format

Named school version

Download a Loyola Lockup

Step 1

Download the email-word mark (1000-pixel JPG). Depending on the operating system and browser, you may be able to Save As or drag-and-drop. (Note where you’ve saved the image.)

Step 2

In Outlook Help in the menu at the top of your browser, search “signatures” for detailed instructions to create a signature or to insert the image into an existing signature.

Step 3

Resize the inserted lockup. Drag the corner point in the lower left toward the toward the upper left: Loyola lockup should be approximately 0.7” high. Named school lockup should be approximately 1” high.) IMPORTANT: Images should not be enlarged beyond suggested measures.

Best Practices

Maximize accessibility

Add alternative text: “Logo, Loyola University Chicago” or “Logo, Name of School, Loyola University Chicago”
Lock the aspect ratio of the lockup: This prevents distortion.
For Dark Mode: The lockup includes a white background. Because of this, the lockup does not align to the text above it.

An example of an e-signature for the Outlook email client on mobile devices