Loyola University Chicago

University Archives & Special Collections

Records Management

The University Archives participates in the records management program at Loyola University Chicago.

Records should be transferred to the Archives according to the records retention guidelines. Please put records in a records carton/storage box (aka bankers box) or copy paper box. Files should be placed in the box in the order in which they were kept in the filing cabinet or other storage area. All boxes should be numbered beginning with 1 (ex. 1 of 5, 2 of 5, etc.) and labeled as to which office they are coming from. Please include a typed list of the files being transferred in the first box. Call the University Archives at 773.508.2661 or 773.508.2660 with any questions.

The following forms should be used in conjunction with the 2012 Records Retention Policy (PDF).

Completed records disposition forms should be sent to the University Archives to be maintained as a permanent record.

Records not accepted by the University Archives include:

  • Financial records such as check requisitions, monthly budget reports, petty cash records, etc.
  • Student records
  • Personnel records