Loyola University Chicago

Department of Fine and Performing Arts

Faculty and Staff Resources

Quick Links:

DFPA Reservation Calendar (Calendar Wiz)

  • DFPA faculty and staff may submit a request directly through CalendarWiz. Students are not permitted to request space - requests must be made through their supporting faculty or staff member.
  • All other requests to reserve DFPA spaces, including requests from other Loyola (and non-DFPA) faculty should be submitted to dfpa@luc.edu. 
  • Faculty and staff may also contact April Browning for any space-related questions. Additionally, there are Google Calendars for each performance venue that are available upon request to select DFPA faculty members. 
  • Other faculty members should submit reservations for non-DFPA spaces through Campus Reservations and 25Live.

Office of Registration and Records - includes information on Course Schedules, Class Rosters, Undergraduate Course Catalog, Academic Standards and Regulations

Faculty Resources - College of Arts and Sciences - includes information on budget management, committees, additional policies and procedures, and a variety of forms. 

Policies and Procedures:

Please see the Academic Integrity Statement from the College of Arts & Sciences

If you cannot conduct class on a given day (whether due to illness or a prearranged trip out of town for a legitimate reason, such as attending a conference), you must notify your Division Director in advance. It is not sufficient to make private arrangements with a colleague to cover the classes. In cases where longer notice is not possible (as in the case of illness that comes on overnight), you may report your unavailability to teach by leaving a detailed message with the department staff at 773-508-7510 and with your Division Director. We will make every effort to see to it that your students are alerted, and, if appropriate, notified of the work they should begin during your absence.

If you are going to miss more than two weeks of lessons during the semester, you must notify the Chairperson of the department, the Director of Music and the Director of Applied Music before semester begins. It is not sufficient to make private arrangements with a colleague to cover the classes, and bringing a substitute instructor from outside requires an approval from the Director of Music. In the case where longer notice is not possible (as in the case of illness that comes on overnight), you may report your unavailability to teach by leaving a detailed message with the department staff at 773-508-7510. You should also use Sakai to notify your students.

Class rosters can be printed from LOCUS. Each of you should have access to your rosters and the Department recommends that you check your roster each week during the first two weeks of class, at Mid-term and towards the end of the semester to assure your students are properly registered for your class.  Students who do not appear on your roster should not be permitted to attend your class unless they present proof of registration. There are no exceptions to this policy.

 

Grade Rosters:

Loyola uses plus and minus grades in its grading scale.  Below are the corresponding point values for grades.

A = 4, A-= 3.67, B+ = 3.33, B = 3.0, B- = 2.67, C+ = 2.33, C= 2.0, C- = 1.67, D+ = 1.33, D = 1.0, F = 0, WF = 0

Academic Alerts:

You are asked to post grades at mid-term only of students who are receiving a grade at “C” or lower.

Final grades must be posted 72 hours after your final exam end-time.

Through the Faculty Center in LOCUS, an instructor may request a change of grade eight weeks into the following semester for Undergraduate Students. Approval through LOCUS by the Dean’s office of the school the student belongs to is required after submitting the grade change. An automated process is run after a Dean approves a grade change and, if approved, the change will post to the student’s record within 24 hours. Please see the Faculty Instructions for Requesting Grade Changes for more details.

Early Alert Grades are entered for Undergraduate students who are struggling academically. You only need to enter the grade if, at mid-term, the student has one of the following grades: C-, D, D+, F, NR (enter NR for students who have never attended the class section you are instructing).

Note that grades of “W” or “WF” are for administrative withdrawal and will automatically populate for students who have dropped a class section. Early Alert Grades are able to be entered the eighth week of the semester. The Office of Academic Advising will review the grade and contact the struggling student.

Please see the Faculty Instructions for Early Alert Grade Entry for more details.

Please consult LOCUS to locate your classroom and check it again just before your first class. Sometimes it is necessary to move classes due to additional enrollments.  Please note that it is not an instructor's prerogative to change the location in which a class meets, nor is it acceptable practice for an instructor to approach the Registration and Records staff directly to request such a change.  Such steps short-circuit a system that is designed to notify all those who might later need to know that a change has occurred (our own staff, the Dean's office, and so forth).  If you wish to request a different room, you must begin by approaching the Chairperson.

Today the syllabus is viewed as a contract in which professors explain their expectations so that there are no surprises later. Please see the DFPA Syllabus Guide for more details.

Typical Mundelein Center hours are:

Monday - Saturday: 7am - 11pm 
Sunday: 9am - 9pm 

Faculty Access
Faculty with valid Loyola ID can access the building 24 hours a day, 7 days a week. If faculty cannot access a space in Mundelein (during regular building hours) short term solutions are to visit the administrative office in Suite 1200, or call campus safety at 773.508.6039. The faculty member can inform campus safety that they are a member of the department. Please be prepared to show Loyola ID.

For long term access requests, please see the form below.

Academic Breaks and Holidays

During academic breaks all building hours are reduced to a M-F / 9-5 schedule and generally lock about 6pm. 
If there are scheduled events running later than 6pm during a break period, the building stays open for that event.

Mundelein Center and all academic buildings are CLOSED for official University holidays.

It is recommended that faculty reference the holiday access policies in their syllabi so that students do not presume they will have regular access to spaces during breaks & holidays.

The Important CAS and DFPA Important Faculty Review Dates 2017-2018. apply to major programs of review for faculty resources and for advancement on the professor and lecturer tracks. The deadlines posted on the Academic Affairs webpage DO NOT correspond with those set by the college or department. Nearly every academic year, the dean’s office must handle the fallout from an errant, direct submission to Faculty Administration of faculty application materials that bypass department and dean’s office review.  These applications result in unnecessary effort and time at all levels, and such applications could be dropped from consideration because of missed deadlines and recommendations.


Request Forms:

Classroom Equipment Request Form

  • Faculty and staff only
  • Request equipment needed for classrooms.
  • Please submit a new form for EACH item needed. Keep in mind that your requests, after submitted, will be reviewed by the chair and the Advisory Committee.

Guest Artist Payment Request Form

  • Faculty and staff only 
  • Request payment for guest artists who are either Loyola employees or non-employees.
  • Processing time is between 4-6 weeks.

Key and Swipe Card Access Form

  • Faculty and staff only
  • Request for access to DFPA spaces, whether by key or by prox card/swipe.
  • Please submit completed request forms two weeks in advance of anticipated delivery.

Office Supply Request Form

  • Faculty and staff only
  • Request office supplies for faculty and staff offices.
  • Please be specific in terms of item and details.

Professional Development Request Form

  • Primarily intended for full-time faculty, but staff and part-time faculty are welcome to submit requests
  • Request funding for professional development and travel opportunities. 
  • Please note that Faculty development funds are competitive and limited.
  • There is an annual call for proposals each April for projects for the upcoming year academic year.
  • Proposals are due May 15th for any opportunity occurring from June of the current year to May of the next year.

Website Edit Request Form

  • Faculty and staff only
  • Request changes in the form of: correcting typos, updating outdated information, and bringing awareness to broken links.