The Community Standards are the centralized place for most policies and procedures that apply to students at Loyola University Chicago. The document contains information about the University’s expectations for student behavior, student organizations, residential living, and behavior that occurs at Loyola’s international campuses and programs. You will also find information about the processes and procedures that the University uses to enforce those expectations so that our community remains safe, welcoming, and academically focused.
Throughout the Community Standards, as well as in certain other University policies, you will notice references to Categories A, B, and/or C, indicated in parentheses after the name of policy violations (e.g., “Breaking the Plane (B)”). These categories classify the severity of the incident and indicate the types of outcomes typically assigned by the University in response to such a violation. Category A violations, for example, are considered less severe than Category B or C violations and thus usually result in fewer and/or lower-level assigned outcomes.
To provide students a general sense of what types of assigned outcomes to expect, the following guidance is provided. However, outcomes are always assigned on a case-by-case basis while considering the student’s conduct record at the University and may deviate from this chart when reasonable.
Category A violations are considered the least severe and tend to have a lower impact on one’s self, others, or property. Common assigned outcomes may include educational experiences, reflection exercises, restorative service hours, and fines.
Category B violations are considered moderately severe and tend to have a more significant impact on one’s self, others within the community, or property. Common assigned outcomes may include educational experiences, reflection exercises, increased restorative service hours, increased fines. Probation is often considered and Suspension may be considered.
Category C violations are considered the most severe violations and tend to have a more substantial impact on one’s self, others within the community, or property. Common assigned outcomes include extensive service hours or educational experiences, considerable fines, and restrictions to University facilities. Probation or Suspension is likely.
Student conduct records are maintained in the OSCCR for seven years from the date of the incident, with the exception of cases resulting in University expulsion (such files are retained indefinitely). Such files may contain contact information, correspondence, decisions, assigned outcomes, reports, and other information pertaining to any case in which a student was found responsible.
Students have a right to view a redacted copy their conduct file, with any protected information about other students removed, during regular business hours in the OSCCR. The OSCCR requires a minimum of two business days’ notice to prepare files for review. Students may also access limited information on their record via the ADVOCATE database (luc-advocate.symplicity.com).
Privacy applies to respondents, complainants, witnesses, advisors, conduct administrators, and members of hearing boards. All individuals are expected to adhere to the regulations set forth by the Family Educational Rights and Privacy Act of 1974 as Amended (“FERPA”) regarding the dissemination of information pertaining to the student conduct or grievance processes. All proceedings are private and unauthorized recording by any means is prohibited. The University reserves the right to share information regarding a case with other appropriate parties on a need-to-know basis.
The overall purpose of the Community Standards is to ensure the safety of the University community while balancing the needs of (a) the individual student(s) involved in an incident, (b) the rest of the University community, and (c) the University as an institution. None of the procedures or processes described in the Community Standards are intended to be adversarial or overly legalistic in nature; rather, these processes are intended to be informal, fair, and expeditious.
As such, the standards, terminology, and overall philosophy found in the Community Standards may be different from what some individuals expect. However, whether a conduct matter is resolved through the student conduct process, the grievance process, or a conflict resolution pathway, the University will always engage in a fundamentally fair process, and will reasonably consider the perspectives of various parties involved in an attempt to understand the facts of an incident and to determine an appropriate resolution.
1. Violations of Law and the Community Standards
The University may proceed with a hearing or other conflict resolution process despite pending civil or criminal proceedings. In some circumstances, the University may refer a case for criminal investigation. Except where expressly adopted in the Community Standards, the rules and procedures of criminal and civil courts – including rules of evidence – do not govern University proceedings. Additionally, the University is not obligated to await the resolution of a criminal or civil matter before moving forward with its own proceedings.
Any student of any school, campus, or program of Loyola University Chicago and Arrupe College may be held accountable under these policies and procedures. This includes students in undergraduate, graduate, or other programs. Some colleges and departments, such as Arrupe College, School of Law, Stritch School of Medicine, John Felice Rome Center, The Beijing Center, and the Department of Student Activities & Greek Affairs may enforce program-specific policies and procedures in addition to those found in these Community Standards.
The University will communicate the Community Standards to students on an annual basis, usually at the beginning of the academic year. However, independently of the annual notice, all students are expected to familiarize themselves with all policies and procedures set forth in the Community Standards. Please read this document carefully. If you are a student (§101(31), then you are accountable for its contents.