Loyola University Chicago

Financial Services

GL Structure

The general ledger hierarchy structure of the University is comprised of four levels: Division, VP/School, Program/Area, and Department.  Individual posting accounting units roll up to a single level 1-4 hierarchy structure.
 
GENERAL LEDGER
 
GL COMPANY 
Field Value Description Size
9100 Loyola University Chicago 4
GL LEVELS - For Summarizing Accounting Units
Field Value Description Size
Level 1 Division 2
Level 2 VP/School 3
Level 3 Program/Area 3
Level 4 Department 4
GL ACCOUNTING UNITS - For Posting Budgets & Actuals
Field Value Description Size
1xxxxx Operating Accounts 6
    1034xx & 105xxx HSC RFC 6
    1035xx F&A Revenue 6
    1036-9xx HSC Research Incentive 6
    103x HSC RSE 6
    1041xx JEDI and TRA Awards
    1047xx Lakeside Research Incentive 6
    1045xx & 1048xx Lakeside Faculty Startup 6
    1046xx SON & Parkinson Faculty Startup 6
    1070xx Health Disparity Awards 6
    1071xx CHOIR Awards 6
    106xxx Service Agreement AU 6
    190000-197999 Assets, Liabilities, Net Assets AU 6
    198xxx Agency AU 6
    199xxx Budgeting AU 6
    All other 1x Operating Accounts 6
2xxxxx Gifts 6
    200000-209999 Gifts - Departmental 6
    210000-299999 Gifts - Programs 6
31xxxx R&E - Dean's Funds 6
4xxxxx Endowments & Life Income Funds 6
    400000-489999 Endowments & Quasi-Endowments 6
    49xxxx Life Income Funds 6
5xxxxx Grants & Contracts 6
6xxxxx Plant & Loan Funds 6
    600000-659999 Plant Funds 6
    69xxxx Loan Funds 6
67xxxx Carry Forward 6
9xxxxx Cost Share - Grants/Contracts 6
 
University capital projects are maintained in the activity subledger and are grouped into four categories.
 
ACTIVITY LEDGER
 
ACTIVITY GROUPS - For Summarizing Activities
Field Value Description Size
CAPITALS Capital Budgets - Lakeside Campus  
CAPITALS - SSOM Capital Budgets - Stritch School of Medicine  
CAPITALS - SON Capital Budgets - Marcella Niehoff School of Nursing  
CAPITALS - ROME Capital Budgets - John Felice Rome Center  
ACTIVITIES - For Posting Capital Budgets & Actuals
66xxxx Capital Budgets 6