Loyola University Chicago

Financial Services

Procurement Card Program Tutorial

The Procurement Card (ProCard) Program is designed to provide an efficient way to procure business-related goods and services and to directly pay for business-related travel and entertainment expenses. Under this program, qualified purchases and expenses can be charged directly to the ProCard. All ProCard transactions are billed centrally to the University and paid directly to the card-sponsoring bank. Those individuals purchasing small dollar goods or travelers performing Loyola business are expected to be the primary users of the ProCard.

The ProCard program transfers purchasing capability directly to the cardholder within limits determined by existing policies and the cardholder's department head or budget administrator. Rather than require a purchase requisition and purchase order or a check requisition, the ProCard enables departments to quickly and conveniently purchase goods and services directly from any vendor that accepts Visa. Similarly, the ProCard enables employees traveling on University business to directly pay for travel expenses rather than requiring employees to be reimbursed after-the-fact. In addition, the ProCard does not affect the cardholder's personal credit in any manner.