Electronic W-2 Consent Disclosure Statement
If an employee does not consent to receive an electronic version of Form W-2, he or she will be furnished a Form W-2 on paper.
The 2015 Electronic Form W-2 Consent Statement is effective for Forms W-2 issued for the calendar year 2015 and all future periods until consent is withdrawn or the individual is no longer employed by Loyola University Chicago.
After giving consent, an employee may still request a paper Form W-2 by contacting the Payroll office in writing. This may be done via email at firstname.lastname@example.org or U.S. mail to Loyola University Chicago, 820 N. Michigan Ave, LT-603, Chicago, IL 60611. The request for a paper W-2 will be considered as revoking consent to receive the W-2 electronically.
An employee may withdraw his or her consent by entering Employee Self Service and navigating to Pay->W-2s->My Delivery Settings, and changing the Web Delivery option to “No” and submitting the change. The withdrawal of consent does not apply to a Form W-2 that was furnished electronically before the withdrawal of consent via Employee Self Service.
Loyola University Chicago will not provide the Form W-2 electronically to an individual who has terminated his or her employment prior to January 31. These individuals will receive paper copies via U.S. mail. Only active University employees will have access to the electronic version of Form W-2. If a former employee requires an additional copy of the Form W-2, he or she may follow the aforementioned methods of contacting the Payroll office.
If an employee has consented to receive an electronic version of Form W-2 and has not printed the form prior to termination, he or she should contact the Payroll office in order to receive a paper copy via U.S. mail.
An employee must immediately update any contact information (mailing address, name change, etc.) by completing the Change of Address form in Lawson Employee Self Service.
The hardware and software requirements needed to access, print and retain Form W-2 electronically include an internet connection, web browser, network access and Adobe Acrobat reader.
The electronic version of Form W-2 will be available on the web site for at least 2 years from its original posting date.
The Form W-2 may be required to be printed and attached to a federal, state, or local income tax return.