New Organization Application Timeline
Application Timeline for New Registered Student Organization
New student organization applications are accepted twice per academic year through LUCommunity.
- If an application is submitted during the Fall registration cycle, and all steps are completed, you will be able to function and apply for funding as a student organization in the Spring semester.
- If an application is submitted during the Spring registration cycle, and all steps are completed, you will be able to function and apply for funding as a student organization in the Fall semester.
Applications must be submitted during the designated application cycle. Late submissions will not be reviewed. Please make sure the application is fully submitted and not saved as draft. You can do so by checking "My Surveys/Forms" on LUCommunity under "My Activity." Late submissions will not be reviewed.
Follow Campus Activities Network (CAN) on Instagram to receive updates on when the New Organization Application is open, or email CAN at CAN@luc.edu directly.
The potential establishment of a new sorority or fraternity at Loyola University Chicago will be managed through the Sorority & Fraternity Life Expansion Process. All questions/inquiries about expansion can be sent to SFLExpansion@luc.edu.
Fall Registration Cycle
When is registration open?
New student organization applications open in Week 3 of the fall semester. During this period, students may:
- Begin drafting their application
- Upload required materials
- Develop their constitution and roster
Before submission, students are required to complete:
- The self-assessment worksheet
- A required meeting with CAN
What is the required meeting and when should it be scheduled?
Students must complete a required meeting with CAN before submitting their application. Meetings are available during Weeks 3–4 of the fall semester and can be scheduled by emailing can@luc.edu.
During this meeting, the CAN team will:
- Evaluate organizational readiness
- Identify potential duplication with existing organizations
- Provide feedback on the proposed organization
- Review the completed New Student Organization Pre-Application Assessment Worksheet
This meeting is a mandatory step. Applications will not move forward without a completed meeting.
*Please make sure to send us a completed Pre-Application Assessment Worksheet when you schedule this meeting with us via email.
When is the application deadline?
The application deadline is the end of Week 5 of the fall semester. All materials must be fully submitted through LUCommunity by the deadline.
Important notes:
- Applications must be complete and fully submitted by the deadline.
- Edits are not accepted after the deadline.
- Late applications will not be reviewed.
What happens after I submit everything on time?
After the application deadline, CAN will review submitted applications and follow up with applicants as needed. Applicants will receive an email with the decision and any next steps once the review process is complete.
If all required steps are completed within the Fall registration timeline:
- Your organization may be approved to operate in the Spring semester
- You will be eligible to apply for student organization funding in the Spring semester
What is the training requirement?
Organizations must complete mandatory orientation prior to becoming active.
- Both president and treasurer are required to complete their position-specific orientation
- Instructions will be sent to the organization email
- Approval is conditional upon completion of orientation
When can an organization begin operating?
Organizations may begin operating the following semester at the earliest, once fully approved.
Before approval is granted by CSE, organizations may not:
- Host events
- Reserve space
- Represent themselves as official student organizations
What happens if the required meeting is not completed?
The required meeting is mandatory. If it is not completed:
- The application will not proceed to final approval
- Student leader will need to go through the new student organization application process again at a later cycle
Do I need to re-register later?
Yes. Organizations approved during the Fall cycle must complete re-registration in the Spring semester to remain active for the next academic year.
Spring Registration Cycle
When is registration open?
New student organization applications open in Week 2 of the spring semester. During this period, students may:
- Begin drafting their application
- Upload required materials
- Develop their constitution and roster
Before submission, students are required to complete:
- The self-assessment worksheet
- A required meeting with CAN
What is the required meeting and when should it be scheduled?
Students must complete a required meeting with CAN before submitting their application. Meetings are available during Weeks 2–3 of the spring semester and can be scheduled by emailing can@luc.edu.
During this meeting, the CAN team will:
- Evaluate organizational readiness
- Identify potential duplication with existing organizations
- Provide feedback on the proposed organization
- Review the completed New Student Organization Pre-Application Assessment Worksheet
This meeting is a mandatory step. Applications will not move forward without a completed meeting.
*Please make sure to send us a completed Pre-Application Assessment Worksheet when you schedule this meeting with us via email.
When is the application deadline?
The application deadline is the end of Week 4 of the spring semester. All materials must be fully submitted through LUCommunity by the deadline.
Important notes:
- Applications must be complete and fully submitted by the deadline.
- Edits are not accepted after the deadline.
- Late applications will not be reviewed.
What happens after I submit everything on time?
After the application deadline, CAN will review submitted applications and follow up with applicants as needed. Applicants will receive an email with the decision and any next steps once the review process is complete.
If all required steps are completed within the Spring registration timeline:
- Your organization may be approved to operate in the Fall semester of next academic year
- You will be eligible to apply for student organization funding in next Fall semester
What is the training requirement?
Organizations must complete mandatory orientation prior to becoming active.
- Both president and treasurer are required to complete their position-specific orientation
- Instructions will be sent to the organization email
- Approval is conditional upon completion of orientation
When can an organization begin operating?
Organizations may begin operating the following semester at the earliest, once fully approved.
Before approval is granted by CSE, organizations may not:
- Host events
- Reserve space
- Represent themselves as official student organizations
What happens if the required meeting is not completed?
The required meeting is mandatory. If it is not completed:
- The application will not proceed to final approval
- Student leader will need to go through the new student organization application process again at a later cycle
Do I need to re-register later?
For the Spring application cycle, approved organizations that complete orientation may begin operating the following Fall semester, which falls in the next academic year. Therefore, you do not need to re-register for that academic year but must complete re-registration in the next scheduled cycle.
Questions?
If you have any questions about the application timeline, we're here to help! Reach out anytime:
Center for Student Engagement
Email: activities@luc.edu
Instagram: @loyola_cse
Campus Activities Network (CAN)
Email: can@luc.edu
Instagram: @can_luc