Transportation
Registered student organizations must submit an Activity Request for all activities/events requiring transportation.
Private and Rented Vehicles
- Participants that are driving in private or rented vehicles must complete a Driver Agreement Form at least one week prior to their departure. This agreement will state that the participant understands that their personal insurance will be used to cover any claims made. Drivers must obtain a copy of the Glove Box Accident Form located in all the gloveboxes of Loyola Vehicles. In the case of an accident follow the instructions on the form. You must also submit a copy of the Glove Box Accident Form to CSE within 24 hours of the accident.
- RSOs needing to rent a vehicle for transportation must work with Loyola’s Campus Transportation Department (website here). When renting vehicles through Campus Transportation, drivers are expected to go through driver training. Click here to view all Campus Transportation's requirements for van rental from Loyola Chicago. Click here to view all Vehicle Use Policy.
Domestic Travel over 100 miles
- RSOs traveling over 100 miles from the University’s Lakeshore Campus must submit a Travel Information Form through LUCommunity at least 10 business days in advance of travel date.
- Each RSO participant traveling must sign a Liability Waiver Form. A Liability Waiver Form must be submitted to CSE no later than 48 hours prior to travel date.
International Travel
Any RSO with the intent to travel outside of the United States under the Loyola University and/or RSO name must adhere to the University’s International Travel Policy in addition to following the steps listed below:
- RSOs traveling internationally must submit a Travel Information Form through LUCommunity at least 8 weeks in advance of travel date.
- Once Travel Information Form is on file, CSE will assist the RSO in coordinating a Health & Safety Orientation through the Office of International Programs. This orientation must occur at least 6 weeks prior to the travel date.
- Each RSO participant traveling must sign a Liability Waiver Form available for download through LUCommunity. A Waiver Form must be submitted to CSE no later than 1 week prior to travel date.
- Each participant must complete an international travel registration with the Office of International Programs and purchase Loyola’s CISI Health Insurance. Proof of enrollment will be collected at the Health & Safety Orientation.
- If a trip includes non-Loyola participants (recent graduates, alumni, friends or family of Loyola or visiting students), they will be required to participate in the Health & Safety Orientation. The Loyola CISI policies are limited to current Loyola employees and students. The Loyola CISI policies don't extend to spouses, dependents, or other guests. Should additional travelers be interested in purchasing travel insurance on their own, they may do so. It's possible for those individuals to purchase insurance directly from CISI at the insurer's Individual Online Enrollment site.
Registered student organizations must submit an Activity Request for all activities/events requiring transportation.
Private and Rented Vehicles
- Participants that are driving in private or rented vehicles must complete a Driver Agreement Form at least one week prior to their departure. This agreement will state that the participant understands that their personal insurance will be used to cover any claims made. Drivers must obtain a copy of the Glove Box Accident Form located in all the gloveboxes of Loyola Vehicles. In the case of an accident follow the instructions on the form. You must also submit a copy of the Glove Box Accident Form to CSE within 24 hours of the accident.
- RSOs needing to rent a vehicle for transportation must work with Loyola’s Campus Transportation Department (website here). When renting vehicles through Campus Transportation, drivers are expected to go through driver training. Click here to view all Campus Transportation's requirements for van rental from Loyola Chicago. Click here to view all Vehicle Use Policy.
Domestic Travel over 100 miles
- RSOs traveling over 100 miles from the University’s Lakeshore Campus must submit a Travel Information Form through LUCommunity at least 10 business days in advance of travel date.
- Each RSO participant traveling must sign a Liability Waiver Form. A Liability Waiver Form must be submitted to CSE no later than 48 hours prior to travel date.
International Travel
Any RSO with the intent to travel outside of the United States under the Loyola University and/or RSO name must adhere to the University’s International Travel Policy in addition to following the steps listed below:
- RSOs traveling internationally must submit a Travel Information Form through LUCommunity at least 8 weeks in advance of travel date.
- Once Travel Information Form is on file, CSE will assist the RSO in coordinating a Health & Safety Orientation through the Office of International Programs. This orientation must occur at least 6 weeks prior to the travel date.
- Each RSO participant traveling must sign a Liability Waiver Form available for download through LUCommunity. A Waiver Form must be submitted to CSE no later than 1 week prior to travel date.
- Each participant must complete an international travel registration with the Office of International Programs and purchase Loyola’s CISI Health Insurance. Proof of enrollment will be collected at the Health & Safety Orientation.
- If a trip includes non-Loyola participants (recent graduates, alumni, friends or family of Loyola or visiting students), they will be required to participate in the Health & Safety Orientation. The Loyola CISI policies are limited to current Loyola employees and students. The Loyola CISI policies don't extend to spouses, dependents, or other guests. Should additional travelers be interested in purchasing travel insurance on their own, they may do so. It's possible for those individuals to purchase insurance directly from CISI at the insurer's Individual Online Enrollment site.