Preparing the Dossier
The dossier must include a statement of the candidate’s teaching, research and service, as well as evidentiary material to support this statement. What follows is a list of items a candidate may include in their dossier. This list is not comprehensive, and there are some items that may be applicable to candidates in some units and not others. Candidates are encouraged to be in consistent communication with their dean/department chair about what items are necessary and relevant for inclusion in the dossier.
Required Documents
Curriculum Vitae
A current copy of the candidate’s curriculum vitae (CV) must be included. Please follow the practices listed below:
- Be sure to distinguish between scholarship that is peer reviewed and that which is not peer reviewed by using separate headings.
- Manuscripts in press may be noted under publications and clearly identified as such.
- Work in progress should be listed separately after the listing of published and in-press works.
Statement of Research
The research statement should describe the Candidate’s research in ways someone outside of the Candidate’s field can understand, indicate the Candidate’s innovations/contributions to their discipline, and describe the significance of the Candidate’s research and why it is important. The research statement should provide context for the items included in the dossier (publications, grants, fellowships and awards, etc.).
The statement should also offer a clear and convincing plan of future research. For scholars whose research was adversely impacted by the COVID-19 pandemic, please explain the implications of the pandemic on their research and discuss any adjustments/modifications were made as a result.
Statement of Teaching
The teaching statement should describe the Candidate’s teaching philosophy, how their teaching facilitates student learning, innovative approaches and strategies deployed to enhance student learning, and a clear sense of the goals/outcomes they have for themselves and for their students. The teaching statement should also include a discussion of graduate and undergraduate mentoring, research lab supervision, an explication of their teaching evaluations, and an assessment on classes that have produced lower scores. Similar to the research statement, the teaching statement should offer reviewers a clear sense of future ideas or plans for course and/or curriculum development and pedagogical innovations. Candidates are also encouraged to discuss how they helped to support students, redesign their courses and/or adjusted their content in accordance with best practices for remote learning.
Statement of Service
The statement of service should describe service to the university (department, college, and university level), service to the discipline/professional community, as well as service to the broader community (if relevant). Candidates should detail the service contributions they’ve engaged in, the accomplishments and outcomes that have come from them, and the plans they have going forward. Candidates who have performed additional labor in the area of diversity, equity and inclusion for their unit and/or for the University should include these activities in their statement of service.
Supporting Documentation
- Teaching Evaluations (Qualitative and Quantitative)
- Annual Reviews Summaries (including mid-probationary review)
- Teaching: Supporting Materials (sample syllabi, evidence of exemplary teaching – awards, honors, etc.)
- Classroom Peer Observations – (if applicable)
- Research/Scholarship/Creative Activity: Supporting Materials (books, articles, etc.)
- Service and Professional Development Activities: Supporting Materials
- Leave of absence/special appointment letters
Timeline - Promotion to Associate Professor
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Dean/Dept. Chair prepares candidate for P&T review |
Early Fall Semester of Year 5 |
SSOM ONLY - Yes |
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The College must submit names of candidates to Office of Faculty Affairs |
Early February of Year 5 |
The Chair submits names of candidates going up for promotion/tenure by June 15. |
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Candidate provides list of at least five external reviewers to Chair/Dean |
Early Spring Semester prior to the P&T review |
Number of LOR’s is determined by academic track. See guidelines. |
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Candidate prepares research file for external and internal review |
Spring Semester prior to the P&T review
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Yes for ART, AET, ACRT, RT tracks |
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Chair identifies external reviewers and secures their agreement to participate in the external review
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Spring term prior to the P&T review
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Yes |
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Chair/Dean submits candidate’s CV and research file to external reviewers |
Spring term of year prior to the P&T review
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Yes |
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External reviewers return their reviews |
August/September |
Yes |
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Candidate completes and submits electronic dossier for on‐campus reviews |
Early Fall Term |
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Department P&T Committee and Chair complete candidate’s review; candidate should be notified of the Committee’s decision |
October/November |
Either Fall or Spring, depending on their start date. This information is in their offer letter. |
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College Rank and Tenure Committee completes review; candidate should be notified of the Committee’s decision |
October/November |
SSOM CART completes promotion and tenure reviews September, October and November. Only if there is an issue, the candidate will be notified and has the right to withdraw their file. |
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University P&T Committee completes review; candidate should be notified of the Committee’s decision; University P&T Committee forwards recommendation to the Provost |
December |
Candidate dossiers sent to URTC beginning of December. |
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Candidate notified of P&T decision by the Office of the Provost |
Spring term, Promotion/Tenure become effective July 1 |
Candidates are notified end of February or early March. Must be notified by March 15. Promotion/Tenure become effective July 1. |
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In the event of a negative tenure or promotion decision, the Candidate has a right to request a reconsideration of their file.
Per the Faculty Handbook, a “faculty member may request reconsideration by the University Rank and Tenure Committee of any recommendation it has made affecting the faculty member. If reconsideration is granted, the Rank and Tenure Committee will take appropriate action, including (but not limited to) referring the matter to the official or body which made the initial adverse decision or recommendation. The purpose of reconsideration is to provide faculty members with the opportunity to respond to decisions that adversely affect them…This request must be sent to the Senior Academic Officer, who in turn will refer the request to the University Rank and Tenure Committee.”
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Requests for reconsideration must be made in writing within 60 days after a faculty member receives official notice of a decision from the Senior Academic Officer. |
Yes |
**Per the Faculty Handbook – “A faculty member shall be informed of the decision made at the departmental and school/college levels after recommendations are made at each of these two levels. A faculty member has the right to proceed to the University Rank and Tenure Committee with a request for promotion or tenure even if the request does not receive the support of those charged with reviewing and making a recommendation on it. A faculty member may voluntarily withdraw from the promotion or tenure process at any time. A request for withdrawal from consideration for tenure during the year in which the tenure decision must be made will be treated as a resignation from the faculty, although that resignation will be effective at the conclusion of the following academic year.”
Timeline - Promotion to Full Professor
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Candidate notifies Chair/Dean of intention to submit file for promotion to full professor. The Chair/Dean should offer the Candidate honest and constructive feedback about their readiness for promotion. However, it is the Candidate’s decision to advance their file for review. |
Early fall semester prior to the year candidate will submit file for review |
Chair submits names of candidates ready to go up for promotion/tenure by June 15. |
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Candidate provides list of at least five external reviewers to Chair/Dean |
Spring term of Year 5 |
Yes |
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Candidate prepares research file for external and internal review |
Early Spring Semester prior to the P&T review
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Yes, depending on their track requirements. |
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Chair identifies external reviewers and secures their agreement to participate in the external review |
Spring term prior to promotion review
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N/A |
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Chair/Dean submits candidate’s CV and research file to external reviewers |
Late Spring term prior to promotion review |
Yes |
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Chair/Dean receives external reviews |
Early Fall Term |
LOR’s received |
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Candidate completes promotion statement and teaching/service file in preparation for on‐campus reviews |
Early Fall Term |
N/A |
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Department P&T Committee and Chair complete candidate’s review; candidate should be notified of the Committee’s decision; candidate has the right to withdraw their file at this point in the review process |
Middle of Fall Term |
Not all departments have a P&T Committee. If not, the chair will complete candidate’s review. |
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College Rank and Tenure Committee completes review; candidate should be notified of the Committee’s decision; candidate has the right to withdraw their file at this point in the review process |
Middle of Fall Term
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SSOM CART completes promotion and tenure reviews September, October and November. Only if there is an issue, the candidate will be notified and has the right to withdraw their file. |
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University P&T Committee completes review; candidate should be notified of the Committee’s decision; University P&T Committee forwards recommendation to the Provost |
December |
Yes, candidates sent to URTC beginning of December. |
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Candidate notified of P&T decision by the Office of the Provost |
End of May-Promotion/Tenure become effective July 1 |
Candidates are notified end of February or early March. Must be notified by March 15. Promotion/Tenure become effective July 1. |
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Per the Faculty Handbook, a “faculty member may request reconsideration by the University Rank and Tenure Committee of any recommendation it has made affecting the faculty member. If reconsideration is granted, the Rank and Tenure Committee will take appropriate action, including (but not limited to) referring the matter to the official or body which made the initial adverse decision or recommendation. The purpose of reconsideration is to provide faculty members with the opportunity to respond to decisions that adversely affect them…This request must be sent to the Senior Academic Officer, who in turn will refer the request to the University Rank and Tenure Committee.”
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Requests for reconsideration must be made in writing within 60 days after a faculty member receives official notice of a decision from the Senior Academic Officer. |
Yes |
