Loyola University Chicago

Financial Services

Kronos Timecard Approval

With many employees and managers working remotely as a result of the COVID-19, we want to share the following information regarding Kronos.

PLEASE READ ALL OF THE FOLLOWING INFORMATION CAREFULLY AS THERE ARE A NUMBER OF NEW IMPORTANT ITEMS RELATING TO TIMECARDS AND PAYROLL. 

Timecard Deadlines

KRONOS timecards must be completed and approved by noon on Monday, after the end of the pay period. 

Manual Timecards with manager approval are due to Payroll Services by 2pm on Monday, after the end of the pay period. At this time manual timecards are only being accepted via email to kronoshelpdesk@luc.edu.

Please refer to the Pay & Holiday Calendar for the Bi-Weekly Pay Period dates.

Recording Time in Kronos while Working Off Campus

Exempt employees actively working remotely should continue to record their regular days worked in Kronos the same way they would if they were on campus.

Non-Exempt employees actively working remotely should continue to record their In and Out time each day in Kronos. Employees who are actively working remotely and take time off during the pay period should continue to record their exceptions hours (sick, vacation, personal/family friendly days) in Kronos.

Managers/Supervisors should NOT approve the use of the pay code Regular Pay, when staff are not able to work remotely

Recording Time if NOT Working while Off Campus

Certain University positions do not lend themselves to being able to work remotely from campus.  Certain other positions may not have sufficient work to fill a full work schedule. 

As previously communicated, Exempt and Non-Exempt employees in either of the above scenarios must use their paid time off accruals, including personal/family friendly days, sick, and vacation time for pay continuity. Exempt employees must use PTO in full day increments.

HOW TO ACCESS AND USE KRONOS REMOTELY

Kronos can be accessed online at https://kronos.luc.edu.

You do not need to be on campus or connected to Loyola’s network in order to access Kronos. Employees may access Kronos from their home computers, but may need to enable Flash when prompted. For assistance on how to do this, please contact the ITS Service Desk at ITSServiceDesk@LUC.edu

In addition to accessing Kronos on their home computer, managers may also download the Kronos Mobile app, which is available for download in the Apple Store or Google Play. Please visit the Payroll Services website for iPhone and Android mobile job aids. Unfortunately, Kronos is not available on mobile devices for non-managers.

The first time you use the app, you will need to enter the server name https://kronos.luc.edu/wfc and click the “Proceed” button. Please note that the username is case sensitive and will need to be entered in all lower case letters.
 

For additional resources, including FAQ’s and video tutorials, please visit the Payroll Services website. If you have any questions or experience any KRONOS problems, please feel free to contact the Payroll Services at kronoshelpdesk@luc.edu.