Loyola University Chicago

Financial Services

Kronos Timecard Approval

With many employees and managers working remotely as a result of the COVID-19 preparedness plans, we want to share the following information regarding pay for work, pay for time off, and pay using the COVID-19 days.

PLEASE READ ALL OF THE FOLLOWING INFORMATION CAREFULLY AS THERE ARE A NUMBER OF NEW IMPORTANT ITEMS RELATING TO TIMECARDS AND PAYROLL. 

Once all paid time off accruals have been exhausted, regular full- and part-time staff will be eligible to access additional paid time off with manager/supervisor and Human Resources approval.  COVID-19 pay is a temporary emergency measure granted to assist employees during the pandemic period.  Eligible employees should complete the COVID-19 Emergency Pay Request Form and return the completed form to Human Resources at benefits@luc.edu.

HOW TO ACCESS AND USE KRONOS REMOTELY
 
Kronos can be accessed online at https://kronos.luc.edu.

You do not need to be on campus or connected to Loyola’s network in order to access Kronos. Employees may access Kronos from their home computers, but may need to enable Flash when prompted. For assistance on how to do this, please contact the ITS Service Desk ITSServiceDesk@LUC.edu
 
In addition to accessing Kronos on their home computer, managers may also download the Kronos Mobile app, which is available for download in the Apple Store or Google Play. Please visit the Payroll website for iPhone and Android mobile job aids. Unfortunately, Kronos is not available on mobile devices for non-managers.

The first time you use the mobile app, you will need to enter the server name https://kronos.luc.edu/wfc and click the “Proceed” button. Please note that the username is case sensitive and will need to be entered in all lower case letters.

Recording Hours Worked Remotely
Employees working remotely should continue to record their time in Kronos the same way they would if they were on campus.

Recording Time Off
Employees who take time off during the pay period should continue to record their exceptions hours (sick, vacation, personal/family friendly days) in Kronos.

Recording COVID-19 Days
Eligible regular staff who have exhausted their paid time off accruals, have submitted the COVID-19 Emergency Request Form, and received approval from Human Resources to use COVID-19 pay should work with their manager to record the time on their timecard in Kronos. At this time, only managers will have access to add this pay to an employee’s timecard. For more information, please contact Human Resources at benefits@luc.edu.

For additional resources, including FAQ’s and video tutorials, please visit the Payroll Services webpage. If you have any questions or experience any KRONOS problems, please feel free to contact the KRONOS Help Desk as soon as possible at kronoshelpdesk@luc.edu.

Please refer to the Pay & Holiday Calendar for the Bi-Weekly Pay Period dates.

  • KRONOS – All timecards must be completed and approved by noon on Monday, after the end of the pay period. 
  • Transferring Hours – Instructions on how to transfer hours between hourly positions can be found here.
  • Manual Timecards – Approved manual timecards are due to Payroll Services by 2pm on Monday, after the end of the pay period. At this time manual timecards are only being accepted via email to kronoshelpdesk@luc.edu.