Loyola University Chicago

Financial Services

W-2 and Taxes FAQs

Active employees now have the ability to access their W-2 electronically at any time through the Employee Self Service portal.

Read about the benefits of receiving your W-2 electronically and find step-by-step instructions for how to sign-up by following the link here.

Yes, terminated or inactive employees have the ability to access their W-2 electronically via Document Self Service (DSS). In order to register, please go to https://www.LUC.edu/dss and select ‘Register User’. You will be prompted to answer questions to verify your identity, including your Loyola email address, DOB, and Zip Code on file with HR at the time of your termination. More detailed instructions can be found here.

If you need to request a replacement copy of a W-2, please fill out a W-2 Request Form, which can be found here:

The completed and signed form should be mailed to payroll@luc.edu.  Please allow 5-7 working days after sending for your request to be processed. 

  1. Log-in to Employee Self-Service
  2. Click on Federal Tax Withholding under Pay to view your Federal election OR
  3. Click on "Payment Modeling" to view both your current Federal and State withholding elections. 
To change your Federal withholdings, log into the Employee Self Service Portal using your Loyola email address and password.  Under the Pay section, select "Federal Tax Withholding" to make changes to the Form W-4.
To change your State withholdings, you will need to submit that state’s equivalent of a W-4 form (if any) to Human Resources.  The IL-W-4 can be found here.

Detailed information on each W-2 box can be found on our Understanding Your W-2 webpage.