Media Relations Policy
Media Relations Policy
Updated on May 3, 2019
Loyola University Chicago understands the news media’s need to have direct access to faculty, staff, and administrators. Faculty, staff, and administrators are welcome to respond directly to interview requests from the news media. Should faculty, staff, or administrators like the assistance of UMC, they can contact the department at 312.915.6324 before agreeing to an interview. Members of the news media can also start by contacting UMC and requesting assistance in finding the right sources for a story.
This policy applies to all Loyola faculty, staff, and administrators interacting with news media representatives. For the purpose of this policy, “news media” refers to newspapers, magazines, newsletters, online publications, student media, and broadcast outlets such as radio, television, and podcasts.
Proactive Media Relations
If faculty, staff, or administrators are interested in getting help with generating media coverage about a program, event, or achievement, they are encouraged to contact the appropriate UMC team member. UMC has access to nationwide (and some targeted global) news media contacts and will work with faculty, staff, and administrators to coordinate publicity or visibility for programs, events, or newsworthy issues.
Reactive Media Relations
Faculty, staff, and administrators are encouraged to respond to requests from the media regarding their research, scholarship, and/or professional expertise. Members of the news media may also find it helpful to contact the communications team for assistance, background, or additional experts. Loyola’s experts directory by category is another resource for media. UMC can also assist in coordinating interviews as needed.
In the event of an emergency on one of Loyola’s campuses, press releases and statements to the news media will be routed through, approved by, and disseminated by the appropriate UMC team member.
Loyola complies with all applicable federal and state laws regarding the retention and release of personal and/or educational records of all current faculty, staff, administrators, and students.
Under no circumstances should information pertaining to a case that is in litigation be discussed publicly without the prior approval of the Office of General Counsel.
Media on Campus
Lake Shore and Water Tower Campuses
Members of the news media are welcome to visit our lakeside campuses. However, in order to ensure the privacy of our students, faculty, staff, and guests, we request that all external news media contact a member of the communication team prior to visiting. Campus Safety officers are required to look for vehicles and people who are not authorized to be on campus. If we know news media are coming, we can notify the Campus Safety Department and provide them with the most convenient parking to maximize our guests’ time. In almost all cases, student and faculty interviews and other taping/photography are possible. Sometimes, no escort is needed. For any event where a news release has been issued, there is no reason to call before coming on campus to cover the event.
Maywood Campus, Health Sciences Division
Due to the Health Sciences Campus’s close proximity to the Loyola University Medical Center and its need to comply with the Health Insurance Portability and Accountability Act of 1996 (HIPAA), anyone on campus who is photographing or videotaping for media, promotion, or publicity purposes must be accompanied by a member of UMC or the Loyola University Health System media relations staff.
Loyola Filming and Photographing on Campus
Loyola reserves the right to film and photograph members of the University community including, but not limited to, its students, faculty, and staff, in situations appropriate to the image of an academic institution and to publish likenesses in University publications, video, websites, the news media, social media, or other recruitment or promotional materials.
For additional information and support, contact Sarah Howell (firstname.lastname@example.org or 312.915.6324), who can answer questions on Loyola’s media policy and working with the press for proactive and reactive media.