Loyola University Chicago

Student Accessibility Center

Student Academic Services

Testing and Final Exam Accommodations

POLICIES FOR THE REGULAR ACADEMIC YEAR

  • Once students have submitted their semester requests for accommodations, faculty will be notified via email with an accommodation letter. 
  • It is the student's responsibility to schedule any quizzes/exams/finals with the testing center, through Accommodate. Students must submit exam requests via Accommodate at least seven (7) days in advance.
  • When students scheduled exams by the 7 day deadline, faculty will receive an automated email from Accommodate listing the students taking their exam. The automated email reminder is sent to faculty 4 days before the exam. Our office will also send another email the day before the exam if we haven't received the materials yet.
  • Students may have conflicts with extended time exams and other courses. Students are encouraged to discuss these conflicts with faculty directly. SAC will approve exam times as requested.
  • Late Policy: Students that arrive late for exams will not have their time adjusted. They will be allowed to complete the exam with the remainder of their time, or they will reach out to faculty regarding rescheduling.
  • Sick/Illness Policy: Students that are currently dealing with illness (i.e. COVID-19, Flu, Norovirus, etc.) will not be able to test in the SAC office, as it places the SAC staff and other students at risk. They will reach out to faculty regarding rescheduling the exam.
  • Faculty submit the exam (via drop off or uploaded into Accommodate) at least 48 hours in advance for SAC to proctor.
  • Completed exams will now be scanned and uploaded into Accommodate for professors to securely access. SAC will no longer be emailing completed exams.
  • Completed Exam Instructions for Faculty in Accommodate
  • Completed exams can also be picked up from our offices, M-F 8:30am-5pm.
  • If you have any questions, please contact us at SACTesting@luc.edu

*School of Law students should continue to coordinate directly with Dean Faught and Dean Santibanez Bania


SUBMITTING EXAMS

Submitting Exams to SAC 

1. Submit exams via Accommodate

  • Log into Accommodate
  • Select Courses
  • Select Course Catalog
  • Select Specific Course
  • Select Exam tab
  • Select Add New Exam
  • Complete the required fields and upload the exam as an attachment. Please note only one file can be uploaded at a time
  • Select Submit

2. Submit in person to SAC 

  • LSC - Sullivan Center Suite 117, Hours M-F 8:30am-5pm
  • WTC - Lewis Towers 414C, Hours M-Th 8:30am-5pm
  • HSC Maywood - Tuesdays & Thursdays 8:30am-5pm
  • Note: if you submit an exam in person, please submit a proctor form: Fillable Proctor Form

SAC LSC Testing hours are 8:30am-5:00pm Monday-Friday.

SAC WTC Testing hours are 8:30am-5:00pm Monday-Thursday.

  • If you require students to use a blue book or scantron, you MUST submit those materials with the exam and proctor form. SAC cannot guarantee that extra scantrons or blue books will be available.

 

RETURNING EXAMS

  • If you choose to have completed exams returned digitally, they will be uploaded into Accommodate for you to access. Please allow up to two (2) business days.
  • Please follow the link for instructions on how to access completed exams in Accommodate: Accommodate Instructions for Completed Exams
  • If you choose to pick up completed exams, they will be available at the LSC and WTC offices during our office hours.

 

FINAL EXAMS

  • Students must submit Final Exam requests by Friday April 14 at 5pm.
  • Students are required to schedule Final Exams according to the University's Final Exam schedule: 9am, 1pm, 4:15pm, or 7pm*
  • *Students with evening exams and extended will need to schedule their finals earlier: 1.5x - 6pm, 2.0x - 5pm.
  • The SAC Offices will be open for extended hours during Finals Week to accommodate evening exams.
  • Students needing to retake finals outside of Finals Week will need to schedule them during our regular office hours M-F 8:30am-5pm. 

Information for Faculty

  • Exams should be uploaded to Accommodate by Wednesday, April 26th at 4:30 pm; you can also dropoff exams at the SAC Office in Suite 117. Dropped off exams must have the proctor form attached. The deadline for dropped off exams is also Wednesday, April 26th at 4:30 pm.
  • Please do not use inter-campus mail to submit exams.
  • If you require students to use a blue book or scantron, you MUST submit those materials with the exam and proctor form. SAC cannot guarantee that extra scantrons or blue books will be available.

Returning Exams to Professors  & Instructors: 

  • Please note that exams may not be readily available for pick up immediately after regular exam completion due to the extended time accommodations. Your patience is much appreciated.
  • Saturday exams can be picked up after at the end of the day
  • Exams will now be scanned and uploaded into Accommodate for professors to securely access. SAC will no longer be emailing completed exams.
  • If you have a TA or another person that can pick up your exams, please indicate that in Accommodate or the proctor form with the first and last name.