Loyola University Chicago

The Human Resources division is dedicated to maximizing its expertise and knowledge to foster a diverse work environment that values service excellence, stewardship, personal well being, and professional development.

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Careers at Loyola

Human Resources

About Us/Mission

Employee Tools

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Financial Wellness

Live near campus

University Assisted Housing Program

Looking to purchase a home near campus? As a Loyola faculty or staff member, you may be eligible for a five-year forgivable loan of up to $10,000 to assist with closing costs and a down payment.

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Recognition

Forbes names Loyola a top Illinois employer

Forbes magazine named Loyola University Chicago as the top Illinois employer on its 2016 “America’s Best Mid-size Employers” list.

News

2019 Winter Holiday Closure
We are excited to announce the gift of extra time during this holiday season. Loyola University Chicago will close for the holidays at the end of the day on Friday, December 20, and will remain closed December 23 through January 1.
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Christmas Reception
We are excited to invite you to the annual University Christmas Reception. We’ll celebrate on Thursday, December 19, from 2:00PM - 4:30PM in the Damen Student Center on our Lake Shore Campus. Loyola faculty, staff, and retirees will have an opportunity to participate in University Staff Council's annual Holiday Spirit Contest while supporting the LEEF program, listen to strolling carolers, play bingo...and enter to win the annual raffle giveaway! Plus, Santa will stop by. We look forward to seeing you.
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New Aetna Medical Insurance Cards Coming Soon
Faculty and staff members who enrolled in Loyola health insurance for 2020 will receive new insurance cards in the mail this December. Please watch your mailbox for these new ID cards from Aetna. The cards will be in the faculty or staff member’s name, and should be used by all dependents enrolled in Loyola benefit plans. Once you receive your cards, you can create an account at www.aetna.com. You may also download the Aetna Health app to your smartphone. Beginning January 1, 2020, you will be able to use the app to easily view your benefits and progress toward your deductible, and access the digital version of your member ID card.
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Faculty and Staff Appreciation Day—Request Your Men’s Basketball Tickets
Athletics is excited to announce that the annual Faculty and Staff Appreciation Day will be Sunday, December 15. The Men’s Basketball team will play Norfolk State at 1:00PM. Faculty and staff members can request two free tickets by visiting the Athletics website and entering promo code LOYOLA2019. Tickets must be claimed in advance of game day. Interested in purchasing additional tickets? Please call the Ticket Office at x8-9653. Please note: This invitation is restricted to faculty and staff members, so we ask that you do not share this information on social media.
New 2020 Federal Form W-4
Due to federal tax law changes that took place in 2018, the IRS recently released a revised Federal Form W-4 for 2020. Employees hired in 2020 or current employees who previously completed a 2019 or earlier form and want to make a change to their withholding status in 2020 must use the revised form.
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2020 Benefits Open Enrollment
The Open Enrollment period for 2020 benefits will take place online from Friday, November 1 – Friday, November 22, 2019 through Employee Self-Service. This is your annual opportunity to review and make changes to your benefits for you and your family. What's new for 2020? The majority of Loyola’s benefits offerings are not changing for 2020; however, it should be noted that beginning January 1, 2020, Loyola’s medical plan provider will be changing from Blue Cross Blue Shield to Aetna. Additionally, for the first time in many years, monthly premium rates for 2020 will not increase, as Loyola has initiated this provider change as a way to mitigate health care expenses through a strategic partnership with Aetna. Please stay tuned for further communications regarding Open Enrollment and Aetna resources available to you in 2020.
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2019 Staff Recognition and Excellence Awards
Annually, the President’s Office, Human Resources and University Staff Council host the Staff Recognition and Excellence Awards. The ceremony includes a presentation to staff winners across six categories. Each award highlights the dedicated support provided by each person that helps to positively impact the campus experience and greater community. We encourage you to attend the event that will take place on November 18 at the Water Tower Campus.
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On-Campus Biometric Screenings
You and your covered spouse/LDA are required to participate in the biometric screening and complete the Health Power Assessment annually in order to receive a $50 Wellness Reduction Premium per month on your Loyola medical plan. On-site biometric screenings will be available at select dates and times this fall, starting in September. Visit the Health Maintenance Institute (HMI) website to sign up (new users can register with site code L773); on-site biometric screenings are by appointment only. You can also visit your doctor or a Quest Lab and submit the appropriate form to HMI. New this year, you have the option to add additional preventive blood tests for CBC (complete blood count), TSH (thyroid), Vitamin D, and PSA (prostate specific antigen, for males only) to your biometric screening at no cost to you. These tests are considered preventive under your medical plan, but you must present your Blue Cross Blue Shield medical insurance card for these additional screenings to be covered.
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Free Flu Shots
During the Lake Shore and Water Tower campus biometric screenings, all faculty and staff are invited to walk in and receive flu shots; no appointment is necessary. Flu shots at the Health Sciences Campus are mandatory each fall and details are forthcoming. If you are unable to be on campus for your flu shot, please remember that for members who are enrolled in our Blue Cross Blue Shield medical insurance, flu shots are available at no out-of-pocket cost at any in-network provider office or in-network clinic. Be sure to confirm that the pharmacy accepts your Blue Cross Blue Shield coverage before you get your vaccination. Important note: Flu shots are covered under your medical plan, not your pharmacy benefit. You must present your Blue Cross Blue Shield medical card to receive this benefit.
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Off-site Biometric Screenings
If on-site biometric screenings don't fit in your or your spouse/LDA's schedule, you have two options for off-site screenings: 1. You may visit your doctor. Note: Those who have had a biometric screening performed by their doctor anytime in 2019 may submit these results. The biometric screening must take place, and the completed Health Provider Screening Form is required to be submitted on or before November 27, 2019. 2. You may visit a Quest Diagnostics lab (Individual Screening Program Form submission prior to the visit, and on or before November 25, 2019 is required). The deadline to complete an off-site biometric screening is November 27, 2019.
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Announcing the 2020 Tenured Faculty Voluntary Transition Incentive Program (TF-VTIP)
Loyola University Chicago is offering the Tenured Faculty Voluntary Transition Incentive Program (TF-VTIP) as a one-time program for eligible tenured faculty members. It provides an opportunity for individuals who would like to pursue early retirement, or a life or career change, with the support to do so. Participation in the program is completely voluntary – no one will be required to participate. Eligible tenured faculty members are encouraged to give careful consideration to this offering.
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June 2019 Human Resources Website Security Initiative
Human Resources and the Financial Systems departments have been working with ITS to secure high risk documents on our website to avert fraudulent activity. Currently, our website has forms and instructions that specifically deal with sensitive information and the goal to reduce university risk is to secure those forms on our website via SharePoint, so anyone with a Loyola login (UVID) and password are able to access those documents. In the coming weeks, some of the HR and Finance forms will be updated to SharePoint URLs. At that time we will also establish redirect links to ensure that the original forms are not accessible without login credentials. If there are any questions, please contact Human Resources at hr-wtc@luc.edu.
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Employee Assistance Program ...in your Pocket
You can now access Perspectives’ Employee Assistance Program’s online resources via your Phone or Android smartphone through the Spark mobile app. Once you download the app, enter Loyola’s credentials: Username: LOY500 and Password: perspectives. The new Spark mobile app is a convenient way to access EAP services at your fingertips.
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New Paid Parental Leave and KinderCare Discount Effective January 1, 2019
Loyola University Chicago values human life at all stages. In addition to existing programs, to better support the early stages of life for faculty and staff with growing families, Loyola is introducing two new family-friendly benefits in 2019.
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Earn Incentives for Healthy Habits and Participation in Wellness Activities
The 2019 Wellness Program offers incentives to help you reach optimum health. Earn periodic Wellness Rewards—bonus money in your paychecks for every period that you complete the requirements. You can earn up to $300 annually ($75 per period) if you earn 125 points by the period deadline. The Wellness Program is open to all benefit-eligible employees, even if you do not have health insurance through Loyola.
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Talk to ALEX - Your Personalized Benefits Counselor
Your personalized benefits counselor, also known as “Alex,” is an interactive benefit tool designed to help you better understand our competitive and comprehensive benefits, including the new PPO 3 HSA plan, and help you choose the best plan for you and your covered dependents. Access Alex online from your computer, tablet or smartphone anytime!
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Benefits Value Advisor
If you’re enrolled in the Loyola medical plan and your doctor has recommended a medical procedure, the procedure may be more cost effective with a specific health care provider. As a part of your Blue Cross Blue Shield of Illinois health plan, you and your eligible dependents can use the Member Rewards benefit. Simply contact a Benefits Value Advisor (BVA) to help you shop for medical care, save on out-of-pocket costs, and earn cash rewards for the choices you make. Check the back of your medical ID card for the BVA Customer Service number.
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Program for Expecting Parents
If you are a Loyola medical plan participant, and you or your partner are expecting to have a baby soon, Blue Cross and Blue Shield of Illinois (BCBSIL) offers a free Special Beginnings program designed to provide answers to week-by-week pregnancy-related questions. A video library is available with information about medical care you can discuss with your doctor. To enroll, contact a BCBSIL representative at 888.421.7781.
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Virtual Visits
Do you need to speak with a medical professional regarding a non-emergency health concern? Medical plan participants have access to a board-certified doctor around the clock. Plus, virtual visits can help you save money spent on medical support and services. When necessary, you can connect by mobile app, online video, or telephone but you must first register online via MDLIVE.com/bcbsil or by calling 888-676-4204.LEARN MORE
Archived News
Looking for archived Human Resources communications? Checkout "Monthly Updates" for more information.
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