Loyola University Chicago

The Human Resources division is dedicated to maximizing its expertise and knowledge to foster a diverse work environment that values service excellence, stewardship, personal well being, and professional development.

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Careers at Loyola

Human Resources

About Us/Mission

Employee Tools

Policies

Financial Wellness

Live near campus

University Assisted Housing Program

Looking to purchase a home near campus? As a Loyola faculty or staff member, you may be eligible for a five-year forgivable loan of up to $10,000 to assist with closing costs and a down payment.

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Recognition

Forbes names Loyola a top Illinois employer

Forbes magazine named Loyola University Chicago as the top Illinois employer on its 2016 “America’s Best Mid-size Employers” list.

News

Total Rewards Statements – Now Available
Your personalized 2018 Total Rewards Statement is now available online. The statement highlights the total value of your compensation, including your pay and valuable benefits offerings (i.e., health and welfare benefits, paid time-off, and retirement benefits) provided by Loyola as of December 31, 2018. Please visit the Benefit Express website and log in with your Loyola username and password in order to view your current statement.
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University Assisted Housing Program
Human Resources and Community Relations are excited to announce several upcoming University Assisted Housing seminars in April. The sessions are designed to help benefit-eligible faculty and staff members learn more about buying and owning property near the Lakeside and Health Sciences campuses. Learn more about the benefit online, including how you can sign up to attend one of these upcoming sessions: • April 23: 12–1 p.m. | Center for Translational Research and Education, Room 152B (Health Sciences Campus) • April 24: 1–2 p.m. | Coffey Hall, McCormick Lounge (Lake Shore Campus) • April 25: 12–1 p.m. | Schreiber Center, Room 908 (Water Tower Campus)
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MDLIVE Virtual Visits
Are you enrolled in the Loyola Medical Plan? Do you represent one of the 50 million Americans struggling with allergy symptoms? Over-the-counter medicines may work for a while but eventually you may need a doctor's advice. Virtual Visits is a benefit provided by Blue Cross and Blue Shield of Illinois (BCBSIL) that is powered by MDLIVE. Access to the benefit is available 24/7 and you can connect with a board-certified MDLIVE doctor via mobile app, secure video, or telephone. There are a number of ways to activate your MDLIVE account.
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Listening Sessions
The Executive Council on Diversity and Inclusion thanks the University community for sharing diversity-related feedback regarding the University’s campus climate. Listening Sessions, which included faculty, staff, and students on all Loyola campuses, concluded in March. Feedback from the sessions will enable University leadership to learn more about faculty, staff, and students’ collaborative experiences taking place in the classroom and in the workplace. This rich feedback will be analyzed to determine the strategic focus areas in our efforts to create and foster exemplary diversity, inclusion, and equity relations, processes, and resources at Loyola.
Employee Assistance Program ...in your Pocket
You can now access Perspectives’ Employee Assistance Program’s online resources via your Phone or Android smartphone through the Spark mobile app. Once you download the app, enter Loyola’s credentials: Username: LOY500 and Password: perspectives. The new Spark mobile app is a convenient way to access EAP services at your fingertips.
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2019 Go Move Challenge - Update
Human Resources is proud to announce that Loyola University Chicago finished the 2019 Go Move Challenge strong. We came in 4th place (out of 24 universities) for total minutes logged in the Go Move Challenge, with 273,916 minutes entered! Our university also came in 3rd place for our average minutes per participant logged, 1,054 minutes per person. We are extremely proud to have such active participants during one of the coldest months of the year. We hope their motivation continues throughout the year. We had 260 Loyola participants sign-up throughout February. Our Loyola participants logged purpose driven movement, including ice skating, shoveling snow, walking, training for marathons, taking yoga classes, walking to the train, and remaining active throughout the month. Congratulations to each of our participants! We look forward to remaining active through the remainder of the year.
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Harassment Prevention Training
The University’s Harassment Prevention training is available from February 25 thru March 22 (2019). Completion of this compliance training is required for all faculty and staff. In addition, course participants will receive an invitation on February 25 with instructions on how to complete the training. Harassment Prevention training is central to our efforts to ensure faculty and staff have the opportunity to work in a safe, respectful, and inclusive campus community. Adjunct faculty and newly hired staff will receive an invitation to complete the training on February 25. Please visit: luc.skillport.com to access the Harassment Prevention training program.
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RETIREMENT. MAKE IT YOURS.
What's your dream? Sailing around the world? Just taking it easy? Or working as long as possible because, to you, it's not "work" – it's life and you love it. Whatever your retirement dreams are, Transamerica is here to help you achieve them. Join us for a group meeting that will go over some key concepts to consider as you get ready to retire: Investments, Income Planning, Healthcare, Legacy, and Lifestyle.
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New Paid Parental Leave and KinderCare Discount Effective January 1, 2019
Loyola University Chicago values human life at all stages. In addition to existing programs, to better support the early stages of life for faculty and staff with growing families, Loyola is introducing two new family-friendly benefits in 2019.
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Earn Incentives for Healthy Habits and Participation in Wellness Activities
The 2019 Wellness Program offers incentives to help you reach optimum health. Earn quarterly Wellness Rewards—bonus money in your paychecks for every quarter that you complete the requirements. You can earn up to $300 annually ($75 per quarter) if you earn 125 points per quarter. The Wellness Program is open to all benefit-eligible employees, even if you do not have health insurance through Loyola.
DETAILS
NEW: Lakeside Staff Performance Evaluation Form
Human Resources is excited to announce that the revised Annual Staff Performance Evaluation form is live and ready for use online. In the spirit of continued improvement and collaboration, the form provides supervisors and staff members an opportunity to facilitate discussion of employee performance as they review and plan for the achievement of desired personal and professional development goals. This required step in the performance management cycle helps supervisors and employees recognize strong behavior and performance in addition to recognizing development opportunities. Human Resources will partner with supervisors throughout the annual evaluation period to assist staff members with timely completion, including compliance tracking and reporting. Questions? Please feel free to contact Human Resources, and a staff member will follow up with you. Important Note: SSOM staff will continue using the current online evaluation form available via the Portal this year.
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Talk to ALEX - Your Personalized Benefits Counselor
Your personalized benefits counselor, also known as “Alex,” is an interactive benefit tool designed to help you better understand our competitive and comprehensive benefits, including the new PPO 3 HSA plan, and help you choose the best plan for you and your covered dependents. Access Alex online from your computer, tablet or smartphone anytime!
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Reminder: November 16th Vacation Payout Details
As announced in September, the revised Staff Vacation Policy will become effective on December 23, 2018. Beginning with the first paycheck in January 2019, the maximum vacation accrual will be established at 1X annual accrual (currently, employees can carry a balance up to 2X the annual accrual). In order to transition to this new maximum, employees carrying accrued vacation above this 1X limit as of November 10, 2018 will be paid out any unused vacation time above the new accrual limit plus the equivalent of five pay periods on the November 16, 2018 paycheck.
DETAILS
Open Enrollment 2019 — New PPO 3 HSA Medical Plan Beginning January 1, 2019!
Open Enrollment 2019 is November 1- 21, 2018. Beginning January 1, 2019, benefits-eligible faculty and staff will have the option to enroll in a HSA-qualified health care plan and begin making pretax payroll deductions into their HSA. Plan participants can choose to withdraw funds from their HSA to pay for health care expenses incurred in 2019 or can save their funds to help pay for future medical expenses. Learn more about this plan in-person at one of the six Information Sessions Human Resources is offering throughout October.
Free Flu Shots
On various days in September, October, and November, medical professionals will be administering flu shots at the Lake Shore and Water Tower campuses. Please view the printer-friendly Information Session and Benefit Fair Dates guide for the walk-in dates and locations. Please note that flu shots are required at the Health Sciences Campus and details about on-campus vaccinations are forthcoming.
DETAILS
In-Person 2019 Open Enrollment Benefit Fair and Information Session Dates
Throughout October, Human Resources will provide detailed information about new and existing benefits, including the tobacco and spousal coverage premiums, and the new Health Savings Account (HSA) available to those who enroll in the PPO 3 HSA medical plan for 2019. We encourage you to attend one of the six in-person Information Sessions scheduled to take place in October. Dates and times of these sessions can be found on the 2019 Open Enrollment webpage.
Upcoming Changes to Staff Paid Time-Off
Loyola University Chicago is making revisions to the Paid Time-Off (PTO) program for staff, including the addition of paid Staff Parental Leave and revising the current Vacation Accrual Carryover Policy. Changes within the Paid Time-Off policy will ensure that Loyola’s total rewards program is competitive with benefit programs offered at other universities. To learn more about these changes, plan to attend one of six in-person Information Sessions scheduled in October and take time to review the "Changes to Staff Paid Time-Off" newsletter for a complete overview of changes.
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EMERGE - Consider Participating!
The EMERGE 2018 schedule is now available online. The program offers personal, professional, and wellness seminars. Whether you are in a leadership role or a member of a team, you will find a program that increases your knowledge and strengthens your skills.
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Important Note: 403B Changes - September 1
Do you participate in Loyola's retirement savings program? Beginning September 1, several new 403B program eligibility and vesting guidelines will take place at Loyola. Human Resources encourages you to take a look at the Retirement Plans and Financial Wellness website for additional details.
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Benefits Value Advisor
If you’re enrolled in the Loyola medical plan and your doctor has recommended a medical procedure, the procedure may be more cost effective with a specific health care provider. As a part of your Blue Cross Blue Shield of Illinois health plan, you and your eligible dependents can use the Member Rewards benefit. Simply contact a Benefits Value Advisor (BVA) to help you shop for medical care, save on out-of-pocket costs, and earn cash rewards for the choices you make. Check the back of your medical ID card for the BVA Customer Service number.
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Managed Advice - Retirement Planning Program
Do you participate in Loyola's Retirement Contribution Plan? If so, beginning June 7 you will have an opportunity to participate in Transamerica Retirement Solutions "Managed Advice" program designed to bring you on-demand automated portfolio investment information! In addition, program participants can speak with an investment advisor so that you can become aware of necessary steps to consider as you prepare for retirement.
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Program for Expecting Parents
If you are a Loyola medical plan participant, and you or your partner are expecting to have a baby soon, Blue Cross and Blue Shield of Illinois (BCBSIL) offers a free Special Beginnings program designed to provide answers to week-by-week pregnancy-related questions. A video library is available with information about medical care you can discuss with your doctor. To enroll, contact a BCBSIL representative at 888.421.7781.
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Virtual Visits
Do you need to speak with a medical professional regarding a non-emergency health concern? Medical plan participants have access to a board-certified doctor around the clock. Plus, virtual visits can help you save money spent on medical support and services. When necessary, you can connect by mobile app, online video, or telephone but you must first register online via MDLIVE.com/bcbsil or by calling 888-676-4204.LEARN MORE
Retirement Savings Reminder
The amount and timing of your contributions to the Loyola University Chicago defined contribution retirement plan impacts Loyola’s matching contributions. To maximize Loyola’s matching contributions in 2018, consider contributing a fixed percentage of wages per pay period. Be sure that total contributions do not exceed the maximum annual limit ($18,500 or $24,500 if age 50 or older). Take into account special eligible earnings, since contributions based on this pay count toward your annual maximum. Log in to your Transamerica Retirement account to view or make changes to your contribution amount. Select “View” on the appropriate account. Choose “Manage” in the left menu, and select “Contributions.” In addition, please log in to your account and review your contact information, including the beneficiary designation, as many participants have not designated a contact.
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Wellness Program
The Wellness Program features numerous financial, health, and wellness opportunities on campus. In 2018, benefits-eligible faculty and staff who earn 125 points per quarter will receive $75 back on their paychecks following each quarter.
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Archived News
Looking for archived Human Resources communications? Checkout "Monthly Updates" for more information.
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