Loyola University Chicago

Music

Department of Fine and Performing Arts

Instrument Rental and Storage

The Department of Fine and Performing Arts (DFPA) maintains a limited inventory of musical instruments (see inventory list below) that are rented to students on a first-come, first-served basis, but demand often outpaces supply. Highest priority is given to students using instruments during ensemble class periods, then to students using instruments for a DFPA-organized lesson, class, or rehearsal. Additionally, the DFPA owns a broad collection of percussion instruments, a large fleet of pianos, and a practice organ for use by students.  (See also Practice Room Usage policy)

Students interested in using a DFPA-owned wind, string, or percussion instrument should complete and submit an Instrument Usage Contract. Ideally, requests should be made upon registration for courses requiring the use of the instrument, but requests can be submitted at any time if needs change. At the discretion of the DFPA, some instruments may need to be shared or have restrictions placed upon usage preventing them from being removed from the building.

After submitting the Instrument Usage Contract, the Operations and Concert Manager will respond to confirm the availability of the instrument requested, and provide instructions for payment and pick-up. Instruments must be returned by the end of the first full week of final exams for both fall and spring semesters, or at the completion of the summer session. The Operations and Concert Manager will contact all renters with instrument return instructions. Failure to return an instrument on time may result in additional charges up to the full replacement cost of instrument.

Students who are not able to use DFPA instruments should consider renting or purchasing an instrument from an outside source. When renting one of the DFPA's instruments, be aware that the DFPA does not provide rosin, cleaning materials, mouthpieces, caps, ligatures, reeds, or neck straps. These are available at area stores or by mail order.

Students of the Department of Fine and Performing Arts (DFPA) may use lockers provided by the department on a first-come, first-served basis. Locker users are bound by all general University rules and regulations regarding locker usage and violation of any University or Departmental policy may result in suspension of usage privileges.

 

 Wind and String Instrument Inventory (as of 7/26/2018)

  • One piccolo
  • One alto flute
  • One English horn
  • One E-flat clarinet
  • Two A clarinets
  • Two bass clarinets
  • One E-flat contra-alto clarinet
  • Two bassoons
  • One soprano saxophone
  • One alto saxophone
  • Two tenor saxophones
  • One baritone saxophone
  • One trumpet
  • Five flugelhorns
  • One French horn (with B-flat trigger)
  • Three tenor trombones (one with F trigger)
  • One bass trombone (with F trigger)
  • Three euphoniums
  • Three tubas
  • One violin
  • Two cellos
  • Two string basses (one with electric pickup)
  • One electric bass guitar
  • Seven acoustic guitars
  • Fall Semester - through exam week: $40.00
  • Winter Break: $40.00
    • Not available for instruments that stay in the building
  • Spring Semester - through exam week: $40.00
  • Graduations extension: No charge
    • By instructor request only
  • Summer Session: $40.00
    • By instructor request only
    • Subject to the instrument cleaning and repair schedule

Access

Students interested in using DFPA provided lockers must visit the Mundelein Center Information Desk to sign the Locker and Lock Usage Agreement, request a lock, and be assigned a locker.

Lockers are accessible during regular building hours but not during holidays, academic breaks or between semesters. All contents must be removed and locks returned by the end of the first full week of final exams for both fall and spring semesters, or at the completion of the summer session. Permission for extended usage for graduation requirements may be granted by DFPA faculty or staff members. Items left in lockers after the end of a semester become property of the DFPA.

 

Assignment of Locks and Lockers

A Mundelein Center Information Desk staff member will issue a combination lock and may issue a locker number. The lock issued is the only locking mechanism approved for use on DFPA lockers. All other locks will be cut and discarded. Lockers for use by Theatre Dance, and Fine Arts students are uniform in size, and students can choose any available locker. Music lockers vary in size, and assignment will be based on availability and instrument size.

 

General Usage

Lockers are to be used at the student’s own risk. Valuables should not be stored in DFPA lockers. The DFPA is not responsible for lost, stolen, or damaged personal property stored in lockers. By signing the DFPA Locker Usage Form, students agree to abide by the terms and conditions outlined in this document.

All DFPA lockers are the property of the DFPA and Loyola University Chicago and are subject to applicable University and DFPA policies. The DFPA reserves the right to alter the policies governing the use of lockers with appropriate notice.

Use of a locker by a person other than to whom it is issued is forbidden. Misuse of a locker may lead to suspension of locker privileges.

The DFPA reserves the right to open a locker with or without the consent of the student to whom the locker is assigned in instances where locker policies are being abused or in the case of an emergency.

No perishable items are to be stored in lockers. Illegal or controlled substances such as drugs or alcohol, flammable materials, dangerous chemicals, explosives, or weapons of any kind are strictly prohibited.

Upon assignment and during use, students are held responsible to report any locker damage or needed repairs to the DFPA.

Currently, Loyola works with a representative from Quinlan & Fabish music who visits campus periodically to pick up/drop off instruments for repair. If you have specific questions or concerns about instrument repair, please contact Jeffery Hart.

Instruments that are lost or in need of repair during the usage period should be reported to the Operations and Concert Manager immediately. All minor damage or missing parts should be reported upon return of instrument. Damage beyond ordinary wear and tear may result in additional charges up to the full replacement cost of the instrument. No repair of DFPA instruments should be performed or contracted by student users.

Access to the fleet of standard pianos (excluding the Yamaha Disklavier and C7 pianos) is available to all declared Music Majors and Minors free of charge. Access by non-Music students can be arranged for a fee (see Practice Room Usage policy). Usage of the premium piano collection requires permission of a piano instructor and is also free of charge.

The DFPA maintains one practice organ for students with knowledge of organ playing. Usage of the organ requires permission of an organ instructor and is free of charge.

Access to the Percussion Studio is available to registered percussion students only, under the same fee structure and availability restrictions as above. Percussion instruments are a shared resource and may not be removed from the building. Priority of studio and instrument usage is determined on a case-by-case basis. Access to the studio requires a proximity (prox) card that registered students can pick-up at the Mundelein Center Information Desk. Use of a prox card by a person other than to whom it is issued is forbidden. Misuse of the studio may lead to suspension of access privileges. Prox cards must be returned at the end of each semester or the student will be charged a $30.00 replacement fee.

Students of the Department of Fine and Performing Arts (DFPA) with instruments too large to fit in the provided lockers may choose to leave their instrument in our Instrument Storage Room. This room is locked at all times and only accessible via proximity (prox) card. Instruments are left in this space at the sole risk of the student owner. Loyola University Chicago and the DFPA are not responsible for any loss or damage resulting from leaving instruments in this room.

 

Access

Students interested in using the Instrument Storage Room should request prox card access at the Mundelein Center Information Desk. The storage room is accessible during regular building hours but not during holidays, academic breaks or between semesters.

All instruments must be removed by the end of the first full week of exams for both fall and spring semesters, or at the completion of the summer session. Permission for extended usage for Winter Break or commencement commitment storage may be granted by the Operations and Concert Manager at their discretion. Unapproved items left in storage become property of the DFPA.

 

General Usage

This room is for the storage of instruments only. Storing personal items (backpacks, coats, sheet music, music folders, etc.) is not permitted.  If a storage space is needed for these items, students should contact the Mundelein Center Information Desk about securing a locker.

Use of a prox card by a person other than to whom it is issued is forbidden. Prox cards must be returned at the end of each semester or the student will be charged a $40.00 replacement fee.

Upon assignment and during use, students are responsible for reporting any damage or needed repairs to the Operations and Concert Manager. Misuse of the storage room may lead to suspension or loss of access privileges.

The DFPA reserves the right to move stored instruments with or without the consent of the student owner in instances where the instrument is poorly located or a hazard to usage of the room. 

DFPA storage rooms are the property of the DFPA and Loyola University Chicago and are subject to applicable University and departmental policies. The DFPA reserves the right to alter the policies governing the use of storage rooms with appropriate notice.