Loyola University Chicago

Department of Fine and Performing Arts

Request Forms


CBA-Mandated NTT Professional Development Application (2020)

  • Primarily intended for CAS unionized faculty members (CBA17.1) (full- and part-time) who are no longer in the probationary phase of their employment (CBA 25.7)
  • Fund is administered by the Collage of Arts and Sciences
  • Applicants are eligible for up to $600 in funding per year to underwrite expenses associated, for example, with attendance to conferences, seminars, and workshops as well as engagement in pedagogically related professional development activities.
  • Membership fees for professional associations are not considered for reimbursement.
  • Proposals are accepted on a rolling basis, until funds are exhausted.
  • See application for details and instructions

 Complimentary Ticket Request Form

  • Faculty and staff only
  • Request tickets for all DFPA ticketed programming

COVID-19 Technology Continuity Loans

  • Please submit the request to ITS if you have a significant gap in your remote technology functionality which interferes with your ability to perform your work or teach
  • Upon approval, the requestor will be contacted to coordinate equipment pickup.

Faculty Absence Form

  • Faculty only
  • Effective February 15, 2020
  • Report a planned absence and subsitute instructor

Final Exam Room Reservation Form

  • Faculty only
  • Complete this form if your class has an exam/class presetations during finals week and spae is needed to host your exam/presentations

Guest Engagement Request Form

  • Faculty and staff only 
  • Please note there is a new process for engaging guests and it is encouraged anyone desiring to engage individuals that are not Loyola employees familiarize themselves with the changes.
  • This form can be used for requesting support, engaging guest artists that are Loyola employees or independent contractors, or for submitting additional required documentation including a Scope of Work or LUC Consulting Agreement.
  • Depending on a variety of factors, processing time can range from 3-8 weeks. It’s encouraged to start the process early.
  • Link to LUC Consulting Agreement
  • Please Review: DFPA Guest Artist Engagement Process

Key and Swipe Card Access Form

  • Faculty and staff only
  • Request for access to DFPA spaces, whether by key or by prox card/swipe.
  • Please submit completed request forms two weeks in advance of anticipated delivery.

Office Hours and Syllabi Submission Form

  • Faculty and staff only
  • Faculty please submit your syllabi for the Fall 2021 semester by September 7, 2021.
  • Faculty are required to hold one to two office hours a week depending on the number of credits they teach.
    • If less than three credit hours, faculty should schedule one office hour per week.
    • If faculty are teaching three credits or more, they should schedule a minimum of two office hours per week

ProCard Receipt Submission Form

  • DFPA procard holders, please use this form to submit all receipts for purchases made with your University PNC Procard.

Professional Development Request Form

  • Primarily intended for full-time faculty, but staff and part-time faculty are welcome to submit requests
  • Request funding for professional development
  • Please note that development funds are competitive and limited.
  • Typically there is an annual call for proposals each April for projects for the upcoming year academic year, due to the unorthodox nature of this year, this process has been delayed.
  • Proposals will be accepted on a rolling basis for opportunities occurring from September 1, 2021 - May 31, 2022.
  • If this request is related to extending your abilities for online and remote teaching, please complete this form instead. 
  • If you are awarded Professional Development Funds, you will also need to complete the Faculty Reimbursement Worksheet (June 2017) when submitting any related receipts. <link to the form will be updated shortly>

Reimbursement Form

  • Faculty and staff and approved students only
  • If you are a member of the Department of Fine and Performing Arts and you have been approved for using departmental funds for purchases supporting professional develop, academic or public programming and need to be reimbursed, please submit this form.

Service Requests (Lakeshore Campus)

  • Primarily intended for faculty and staff
  • File a service request for facility issues or repairs
  • Priority is given to life safety
  • View this brief video tutorial to get started.
  • If you feel your work request should receive immediate attention, please contact 773.508.2100


Website Requests

Faculty/Staff Website Profile Form

  • Faculty and staff only
  • New faculty and staff can submit biographies and headshots to be added to DFPA faculty and staff website pages.
  • Current faculty and staff can submit updates to the biographies and headshots as needed.
  • Updates are made on a rolling basis.

Website Edit Request Form

  • Faculty and staff only
  • Request changes in the form of: correcting typos, updating outdated information, and bringing awareness to broken links.

Marketing & Communications

M&C Item Submission Form

  • Open to faculty, staff, current students of the DFPA, or alumni
  • For items such as award nominations, publications, solo/group exhibitions, panel discussions, reviews, publications, and theatre productions.
  • Items may be published on DFPA websites, social media channels, Sakai, email blasts, or internal listservs, depending on the nature of item.
  • All news and announcements submitted are subject to approval and may be edited for style and clarity. Submission does not guarantee publication.
  • Outside or third-party submissions are not accepted