Budget Request Processes
Organizations are encouraged to complete and submit a Budget Request via LUCommunity to be considered to receive funding from the Student Activities Fund (SAF). These requests must be submitted during the Budget cycles, and will be reviewed by the SGLC Allocations Committee.
Please note that submitting a request does not mean that funds will be fully granted. The Allocations Committee consistently receives requests for more money than they are able to allocate. Please review the Allocations Guidelines for the expectations for funding and eligibility criteria.
Submitting a budget request
- Log in to LUCommunity using your Loyola UVID and password.
- Navigate to your Organizations by scrolling down or selecting the Menu icon on the top left of the page, and select the organization that you are submitting a request for.
- Click "Manage Organization" and navigate to the Finance tab on the Organization Tools menu
- If you do not have access to the Finance tab, make sure that you are listed as the Treasurer of your organization, to ensure you have administrative access to the finance function.
- In the finance tab, select the "Create Request" menu on the top right, and click, "Create Budget Request"
- Select the appropriate funding cycle that you are seeking to apply for.
- Give the budget request a name, likely what you will be calling your proposed event (e.g., “Pizza Club Guest Speaker"), and a description of what the event/program will entail.
- Fill out the budget request questions as they relate to your event or program. Please make sure to answer ALL OF THE QUESTIONS to the best of your ability, to ensure that your event qualifies for funding.
- When filling out the budget information, please make sure to include documentation for the items that you are requesting.
- Make sure to utilize one line item per vendor. For example, if you are requesting supplies from Amazon, please make sure that all supplies are under one request, and that you include proper documentation (i.e., shopping cart with all items and totals visible). If you are requesting food from different "Food Vendors", please make sure to submit them as separate line items, with documentation detailing the cost and amount for each vendor.
- Make sure to review all of your information before submitting. You can select "Finish Later" to save your request and complete it at another time.
- To return to your drafts, you can navigate back to the finance tab, select the Budget section on the left, and select "Not yet Submitted" under the Status section to select your current process and make edits.
- Make sure to click "Submit".
Organizations are encouraged to complete and submit a Budget Request via LUCommunity to be considered to receive funding from the Student Activities Fund (SAF). These requests must be submitted during the Budget cycles, and will be reviewed by the SGLC Allocations Committee.
Please note that submitting a request does not mean that funds will be fully granted. The Allocations Committee consistently receives requests for more money than they are able to allocate. Please review the Allocations Guidelines for the expectations for funding and eligibility criteria.