External Scholarship Processing
All outside scholarship checks for students attending Loyola University Chicago should be sent to:
Office of Student Financial Assistance
1032 W. Sheridan Rd.
Chicago, IL 60660
***Make all scholarship checks payable to Loyola University Chicago. If a check is made co-payable to Loyola University Chicago and the student, the student will be required to sign the check which may delay the application of the funds to the student’s account.
Please include the following with each check:
- Student’s name
- Student’s Loyola University Chicago identification number or student’s social security number
- Scholarship donor’s name, address and telephone number
- Directions on how the funds are to be disbursed, i.e. fall only, spring only, or for the full academic year
- Any restrictions of the fund, i.e. tuition only, tuition and fees only, or toward the total cost of attendance.
Students: if you are sending an outside scholarship check(s), please include a completed Outside Scholarship Notification (OR)
In order for scholarship to credit a student’s account before their charges are due, we recommend that checks be submitted to the Scholarship Director by these dates:
- August 1 for fall semester
- December 1 for spring semester
- May 1 for summer sessions
Unless otherwise stipulated, all outside scholarship checks received in the fall will be disbursed equally between the fall and spring semesters.
Scholarship funds first pay a student’s outstanding Loyola University Chicago charges. After a student’s current charges are paid, any resulting credit balance is refunded to the student by the Office of the Bursar.
The receipt of a private scholarship may result in the reduction or prepayment of need-based financial assistance previously awarded to the student by Loyola University Chicago.
In accordance with federal regulations, our office is required to monitor whether a student’s total financial assistance remains within their financial need-based eligibility. Similar practices are followed with some institutional need-based grants. Whenever possible, self help awards (Federal Work Study and loans) are reduced before federal or institution gift assistance.
Once an award has credited a student’s account for the current semester, the student’s enrollment status is not monitored. If a student withdraws from school after he/she has received an award, the donor is responsible for collecting any scholarship funds disbursed. However, if a student withdraws from school before he/she received the award, any non-disbursed funds are refunded back to the donor.
Donors wishing information regarding the student's other awards, estimated cost of attendance, or financial need should ask the student to allow Guest Access to their account and financial aid information through the Loyola Online Connection to University Services (LOCUS).
Guidance to obtain access is available here. If information needs to be entered on a form provided by the donor, forms should be mailed to the address below. We recommend that requests for information be submitted to the Loyola University Chicago Financial Aid Office by the following dates:
- June 1 for fall semester
- November 1 for spring semester
- April 1 for summer sessions
The Financial Aid Office does not bill donors for scholarship payments. If an invoice or bill is required for payment, the student may obtain an account statement from the Office of the Bursar. If bills for housing, books or other educational costs are required, the donor needs to ask the student to obtain appropriate documentation from all eligible creditors.
If an evaluation of academic performance is required for scholarship payments, students may request official transcripts here.
The canceled scholarship check serves as the donor's receipt. If donors need further documentation of their donation for tax purposes, they must make special arrangements with the Scholarship Director directly.
If a donor requires verification of enrollment then the student must complete the Enrollment Verification Request form available through the Office of Registration and Records.
Please note that a Verification of Enrollment cannot be confirmed until approximately 30 days from the beginning of the semester when the student is responsible for all charges.
If you have question about these procedures please contact the Financial Aid Office.
Loyola University Chicago
1032 W. Sheridan Rd.
Chicago, IL 60660
773 508-8928 phone
773 508-3397 fax