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Frequently Asked Questions

 

Faculty FAQ for Fall 2021

Below are general guidelines for Loyola faculty as our community returns to campus this fall. For additional information, please contact your department chair, program director, or associate dean. You can also consult Loyola’s Return to Campus website. These guidelines may be updated based on the guidance of public health officials and Loyola leadership.

Thank you for your commitment to providing a transformational education to our students!

 
Return to Campus overview

Return to Campus Checklist

Please review this step-by-step checklist for returning to campus, which outlines the requirements for vaccinated and unvaccinated Loyolans.

Return to Campus policies

Find the latest information on mitigation measures and policies for campus visitors, University-sponsored faculty travel, and more at the Return to Campus website.

 

Health and safety

Mitigation measures in the classroom

As outlined on this webpage, Loyola is layering several mitigation measures to promote health and safety in our classrooms. Examples include requiring vaccination, requiring masks on campus, continuing with the On-Campus COVID-19 Testing program, asking faculty and students to wipe down the areas they use in the classrooms, enhanced building ventilation, and following the Positive Diagnosis Protocol.

Required COVID-19 vaccination

All full-time and part-time faculty and staff are required to upload a vaccination card by Tuesday, September 21 or receive an approved medical or religious exemption. If your vaccination card is not uploaded and approved before you return to campus, you must participate in the On-Campus COVID-19 Testing program. If you do not meet the final September 21 deadline, you will be subject to progressive disciplinary actions up to and including termination of employment.

Students are also required to be vaccinated or have an exemption. Students who do not upload their vaccination card by mid-August or have an approved exemption will be unenrolled from in-person classes.

Required masking

Regardless of vaccination status, everyone is required to wear a face mask in all public spaces and in all buildings at all Loyola campuses. This includes classrooms, labs, meeting rooms, lounges, shared office space, cubicles, hallways, and elevators. Faculty must wear masks while teaching.

COVID-19 Testing Dashboard

Please visit Loyola’s COVID-19 Testing Dashboard for the latest information about the health of the Loyola community.

Classroom layouts

Loyola continues to follow the higher education guidance from the Chicago Department of Public Health and CDC. At this time, neither agency recommends social distancing in college and university classrooms, so in fall 2021, Loyola classrooms will return to pre-pandemic layouts. Please do not move the classroom furniture, and please keep seating charts to support contact tracing, if necessary.

Ventilation

A mechanical engineering consultant studied all University buildings to verify that ventilation rates, filtration strength, and outside air levels have been optimized, and we continue to follow guidance around ventilation as outlined by the Illinois Department of Public Heath Environmental Toxicology section.

Higher efficiency filters have been purchased and installed throughout campus, and Facilities is introducing additional outside air and increasing the turnover of air in the buildings above standard levels to improve the indoor air environment.

Reporting a COVID-19 diagnosis

Please see the Positive Diagnosis Protocol page for how to report a positive diagnosis.

Faculty with a COVID-19 diagnosis or exposure

Please see the Positive Diagnosis Protocol page for what to do if you tested positive for COVID-19 or had an exposure.

Contact tracing

Once a positive diagnosis is reported to COVID-19report@LUC.edu or 773.508.7707, a Loyola COVID care coordinator will follow up with the diagnosed person, investigate the case, and perform any needed contact tracing in a confidential and expedited fashion. You do not need to cancel your in-person classes unless instructed.

Official Loyola contact tracers should handle all contact tracing. Please do not attempt to contact trace on your own, and please respond immediately to Loyola’s COVID care coordinators if they contact you following a positive case in your class.

The care coordinators are likely to request your seating chart; please be prepared to provide it. The care coordinators will not update faculty on the outcome of contact tracing due to privacy concerns.

Read more about contact tracing on the Positive Diagnosis Protocol page.

COVID-19 testing

Faculty and staff who do not upload their vaccine card before they return to campus, as well as Loyolans who have received exemptions, must participate in the On-Campus COVID-19 Testing program when they are on campus. By Tuesday, September 21, all full-time and part-time faculty and staff are required to upload a vaccination card or receive an approved medical or religious exemption.

Fully vaccinated faculty, staff, and students can choose to take a free on-campus COVID-19 test as often as they would like. However, if faculty and staff are feeling sick or experiencing symptoms of COVID-19, you should not go to Loyola’s surveillance testing sites to be tested. Instead, you should be administered a diagnostic test by your health care provider or at a preferred testing site.

Reporting infractions of COVID safety practices

If you see anything on or around Loyola’s campuses that you believe to be an infraction of our COVID-19 safety practices, including mask wearing, can file a report online through the Office of Student Conduct & Conflict Resolution (OSCCR).

Loyola will take all reports of non-compliance very seriously. If a student-related matter is referred to the OSCCR, a swift response and appropriate action will follow each report. Reports of faculty non-compliance with safety practices should be referred to the appropriate dean’s office.

 

Classroom guidelines

Prepping for instructional mode

Faculty should be prepping for their assigned instructional mode. If your class is scheduled to be in-person, you should prepare for an in-person class. Some classes have been assigned a mode of HyFlex (simultaneous in-person and online teaching) or hybrid (alternating in-person and online teaching). Those faculty should prepare for those specific modes. Loyola is not expecting faculty to prep alternative modes beyond the assigned instructional mode. Note: all faculty will still be expected to work with the Student Accessiblity Center and students on any approved accommodations.

For assistance with classroom technology for any instructional mode, contact the ITS Service Desk at 773.508.4487 or ITSServiceDesk@luc.edu.

Changing instructional mode preference

Faculty who need accommodations under the Americans with Disability Act (ADA) should contact Human Resources to begin the accommodation process. For preferences on instructional mode, contact your department chair, program director, or associate dean to discuss your options.

Robust Sakai site

Please ensure that your Sakai site is fully developed as it is a powerful tool for student engagement and learning. Sakai sites should include syllabi, lesson plans, and assignments. For assistance, visit the ITS Sakai support page and the Sakai 20 Instructor Guide.

Seating charts and attendance

Faculty should keep seating charts to support contact tracing, if necessary, and not move classroom furniture. You can download Seating Chart samples to create your own. For large classes where creating a seating chart for each session would be difficult, you can consider assigning seats or asking students to always sit in the same seat. Please remind students that they need to stay in the assigned seats. In the event of a positive diagnosis in your class, please let Loyola's COVID care coordinator know if students moved around for group work, role plays, etc.

Also, we encourage you to track attendance. For the safety of everyone, if students are not on your roster, they should not be in your classroom. Please ask any students not on your roster to leave the classroom. You can also report the student online through the Office of Student Conduct & Conflict Resolution (OSCCR).

Wiping down your space

We will continue to provide wipes for faculty and students to wipe down their classroom surfaces before and after each use. Each night, all classrooms are cleaned and re-stocked with sanitizing wipes and hand sanitizer. Please report any missing inventory to Facilities via 773.508.2100 or LUC.edu/facilities.

Classroom microphones

Classrooms with a large seating capacity will have a shared instructor microphone in the room. Here are classrooms equipped with a microphone. Please visit your smaller capacity classrooms to see if you would like to request a microphone. ITS is working to source additional lapel microphone kits. However, there is currently low stock among our vendors as microphones are in high demand.

For questions related to classroom microphones and tutorials on how to use the classroom technologies, contact the ITS Service Desk at 773.508.4487 or ITSServiceDesk@luc.edu. You may also view a lapel mic tutorial video.

Group work in the classroom

Faculty can continue to ask their students to complete group work in the classroom. Please do not move furniture. Instead, students should move to different seats to be in groups. To support contact tracing, if necessary, faculty or the students should note who was in the groups.

Eating and drinking in the classroom

Faculty may want to include a syllabus statement about eating and drinking in the classroom. In general, students removing their mask to take a drink is acceptable, but removing the mask to eat is not. Students who need to have food available during class should work with the Student Accessibility Center to have that accommodation documented.

Guests on campus

Faculty can invite guest speakers to their classes and other guests to campus if the guests are fully vaccinated or had a negative diagnostic test 72 hours prior to being on campus. Faculty will need to ask their guests about vaccination or testing. You may also use Zoom or other technologies to invite guests into your classrooms or meetings.

Teaching students in isolation or quarantine

Loyola faculty have always worked with students suffering from an illness or facing other challenges to help them keep up with their classwork. COVID-19 is another illness that will take students out of the classroom. Loyola expects you to work with your students but does not expect you to teach HyFlex (simultaneous in-person and online teaching) to accommodate students in isolation or quarantine.

If you have questions about teaching students in isolation or quarantine, please reach out to your department chair, program director, or associate dean.

Addressing mask noncompliance

Extra masks will be provided in classroom buildings for students, faculty, and staff who forget their mask. Please report any missing inventory to Facilities via 773.508.2100 or LUC.edu/facilities.

In spring and summer 2021, Loyola students in on-campus classes were largely compliant with masking requirements. Should a student not follow the masking requirement, faculty may ask them to leave the classroom. Faculty can also report what you believe to be an infraction of our COVID-19 safety practices, including mask wearing, online through the Office of Student Conduct & Conflict Resolution (OSCCR).

 

Faculty FAQ for Fall 2021

Below are general guidelines for Loyola faculty as our community returns to campus this fall. For additional information, please contact your department chair, program director, or associate dean. You can also consult Loyola’s Return to Campus website. These guidelines may be updated based on the guidance of public health officials and Loyola leadership.

Thank you for your commitment to providing a transformational education to our students!

 
Return to Campus overview

 

Health and safety

 

Classroom guidelines