Loyola University Chicago

Wellness Center

Flu Vaccine

Flu Vaccine Requirements 

Flu shots are mandatory for faculty, staff, and students at the Health Sciences Campus.

This year’s due date for flu shot compliance is November 30, 2021.

New in 2021! For all faculty, staff, and students who are required to get a flu vaccine, proof of compliance must be uploaded into the Loyola Health App. Upload now

Loyola Health can be accessed via desktop or web browser here.  Or, access it on your phone via the Loyola Health function on the Loyola Mobile app. 

After logging in with your UVID and password, click on the Upload Vaccinations tab.

 

 

 

Select FLU VACCINE from the Vaccine Type drop down box.

Choose the type of Flu Vaccine that you received from the Vaccine Name drop down box.  (The first several options are the types of vaccines offered on Loyola campuses.) 

 

Enter in the date you received your flu shot and upload your documentation.

Click Submit.

 

 

 

Valid proof of flu vaccine is documentation that includes your name, DOB, type of flu vaccine that you received, lot number, and date the vaccine was administered.  If you receive a flu shot from your primary care provider, this information can be found on your electronic health record.  Other flu vaccine providers (ie, a CVS Pharmacy) will also give you documentation with this information.

 

If you’re an employee and receive a flu shot on campus from HMI, they will provide you with a receipt containing all of this information. The receipt from HMI is the yellow copy of the consent form signed prior to receiving the flu vaccine. It looks like this

 

If you’re a student, Occupational Health will offer flu vaccines at the Health Sciences campus starting on 11/1.  If you receive a flu shot from Occupational Health, they will provide you with a receipt that you can upload to the health app.

 

Starting on Friday, October 8, the flu vaccine will be available for free on select dates and times throughout October and November for Loyola University Chicago Faculty and Staff at the Lake Shore, Water Tower, and Health Sciences campuses. 

  • An appointment is required to receive the flu vaccine.
  • Visit the Health Maintenance Institute (HMI) website to schedule an appointment
  • Enrollment in the Loyola Aetna medical plan is NOT required to receive the flu vaccine from HMI
  • Alternatively, if you are an enrolled member in Loyola’s Aetna medical insurance plan, you can visit any Aetna in-network provider office, pharmacy, or clinic to receive the flu shot at no out of-pocket cost. Please be sure to confirm that the pharmacy accepts your Aetna coverage before you receive the flu vaccination. Otherwise, you may have to pay a fee for the vaccine.
  • Important Note: Flu vaccination is covered under your Aetna medical plan, not your pharmacy benefit with CVS Caremark. You must present your Aetna medical card at the pharmacy. 
  • For questions about the LUC flu vaccine mandate for the Health Sciences Campus, please email EmployeeImmunizations@luc.edu.
  • If you have questions about your Aetna coverage or the flu vaccine from a non-HMI/non-LUC healthcare provider, please email benefits@luc.edu

Colleague flu clinics will be held at Loyola University Medical Center, Gottlieb Memorial Hospital and MacNeal Hospital in November 2021 at no cost.  Click here for the schedule.

Related 2021 Communications:

Medical or Religious Exemption Requests (Faculty and Staff)

Faculty or Staff members that need to request a medical or religious exemption from receiving the Flu vaccine will need to send a Vaccine Exemption Form that includes your selection of the type of exemption you are requesting:

-If you are requesting a medical exemption, we also need to receive a Medical Certification for Vaccine Exemption Form that is completed by both you and your healthcare provider.
or
-If you choose to send a religious exemption request, we also need to receive a letter that reflects your responses to the questions listed on the Vaccine Exemption Form:
  --An explanation of the reason for exemption in your own words.
  --A description of the religious principle that guides your objection. An indication of whether this religious belief constitutes an objection to all immunizations or only this vaccine; if it is not an objection to all immunizations you must explain the religious basis for not receiving this particular immunization. 

 

Student Occupational Health will be administering flu vaccines between November 1st and November 14th. Click here for the schedule. 

 

If you’re an employee, please email us at EmployeeImmunizations@luc.edu.

If you’re a student, please email us at StudentImmunizations@luc.edu.