ITS Office Hoteling Spaces

This page describes policies and step-by-step instructions for use of the ITS Office Hoteling Spaces.

Policies: Access to reserve ITS Office Hoteling Spaces is limited to ITS staff only. ITS Staff may reserve up to 90-days in advance, up to 5 active reservations at a time, but are limited to 1 room per reservation. Overlapping reservations are not permitted. Individual reservations cannot exceed 18 hours, however the default reservation start and stop are common business hours (8:30am-5pm) for ease of choosing future dates.

Tips: Use the "Timeline Scheduler" button when navigating resources to see spaces that are blocked or in use when searching for a reservation. If you find a particular desk or space you prefer, consider "Copying" the reservation to save time with subsequent reservations of that same space. The bottom of the page has more information for Edit, Cancel, and Copy Reservations and Reservation Errors.

Reservation Instructions

1) Login to WebCheckout. Navigate to WebCheckout (luc.webcheckout.net) and login using your Loyola Email and Password. This system is connected to Microsoft's Single-Sign On, so if you're logged into other systems like Outlook or Sakai, you don't need to sign-in again!

2) Follow our Scribe for How to Reserve ITS Hoteling Spaces.

Reservation Errors

If you see a red "Reservation has errors" banner preventing you from saving, you can click to learn more.

An Allocation Conflict means someone else has the space reserved for all or some of the time of your reservation. Remove that resource and return to add a new space. As a tip, click the "Timeline Scheduler" button when navigating the spaces to see what spaces are actively reserved.

A Resource Type Limit error will occur if you are trying to reserve more than 1 resource/desk at a time, or an overlapping timeframe. Make sure your cart only has 1 resource in it. Or make sure the date/time isn't overlapping an existing reservation you already have scheduled.

Your reservation may return an error message if it's not possible to reserve, the message will provide some additional details why it cannot be saved.

Edit, Cancel, and Copy Reservations

You can also return to the system to review your past or upcoming reservations. This can be helpful to Edit or Cancel future reservations. You can even Copy a reservation to quickly reserve the same space later in the future. Click Copy CK-###### to begin this and set new future dates then Save to save this as a new reservation.

Within the Patron Portal, you can also modify future reservations such as Editing, Canceling or Copying them.