Form I-9
All individuals hired at the university must complete a federal I-9 form within three days of hire.
Form I-9 is used to verify the identity and employment authorization of individuals employed in the United States. As required by federal law, the university must complete Form I-9 for each individual employed in the United States. Form I-9 is required for both citizens and noncitizens.
Completion of Form I-9 is a shared responsibility of both the employee and the university.
- Section #1 must be completed by the employee no later than the first day of employment.
- Section #2 must be completed by an authorized university representative on or before the third day of employment.
- Form I-9 can not be completed before a job offer has been extended and accepted.
In order to complete Form I-9 employees are required to present documentation confirming identity and eligibility to work in the United States. Acceptable documentation for completion of the I-9 is available on the federal government's I-9 Central website. Employees who are unable to meet federal I-9 requirements cannot lawfully be employed.
Employees who are working out of the area or out of state should work with their hiring department and follow a Remote I-9 Process. All federal timelines still apply. Contact Human Resources with questions on Remote I-9 Completion.
Completion of Form I-9 is a shared responsibility of both the employee and the university.
- Section #1 must be completed by the employee no later than the first day of employment.
- Section #2 must be completed by an authorized university representative on or before the third day of employment.
- Form I-9 can not be completed before a job offer has been extended and accepted.
In order to complete Form I-9 employees are required to present documentation confirming identity and eligibility to work in the United States. Acceptable documentation for completion of the I-9 is available on the federal government's I-9 Central website. Employees who are unable to meet federal I-9 requirements cannot lawfully be employed.
Employees who are working out of the area or out of state should work with their hiring department and follow a Remote I-9 Process. All federal timelines still apply. Contact Human Resources with questions on Remote I-9 Completion.
Which documents are acceptable for I-9 form verification?
In order to complete Form I-9 employees are required to present documentation confirming identity and eligibility to work in the United States. Acceptable documentation for completion of the I-9 is available on the federal government's I-9 Central website. Employees who are unable to meet federal I-9 requirements cannot lawfully be employed.
Who needs to complete an I-9 Form
All individuals hired at the university, including student workers and international student workers, must fill out the I-9 form.
- International students eligible to work in the United States must provide their Alien Registration Number OR Form I-94 Admission number on the I-9 form.
- How do you obtain a Social Security Card if you are a student on an F-1 or J-1 visa? A student with an F-1 or J-1 visa is eligible for a Social Security Number (SSN) if he or she has an offer for an on-campus job, an offer letter for CPT employment (F-1), an offer letter for academic training (J-1) or an Employment Authorization Document (EAD). Additional information regarding the process, including documentation needed in order to obtain a Social Security Card is found on the International Student and Scholar Services webpage.
I-9 Compliance Training Resources
Training on completing I-9s is available on the United States Citizenship and Immigration Services (USCIS) I-9 Central website.
I-9 Presentation
Learn more about the I-9 paperwork and how to properly complete employment verification steps.
