Loyola University Chicago

Human Resources

Accommodation

Accommodation
Loyola University Chicago is committed to providing equal employment opportunities and reasonable accommodation to qualified faculty, staff and applicants for employment with disabilities in accordance with our Equal Opportunity, Affirmative Action & Non-Discrimination Policy and applicable law, including the Americans with Disabilities Act (ADA) of 1990, as amended, and the Rehabilitation Act of 1973, as amended.  

  • Under the ADA, a qualified individual with a disability who can perform the essential functions of the job with or without a reasonable accommodation is protected from discrimination due to their disability. 
  • Individuals related to or associated with a person with a disability are also protected from discrimination.   

Procedures for Requesting a Reasonable Accommodation under the ADA
The University has established the following procedures to ensure the compliance with the Americans with Disabilities Act (ADA). 

  • Students with disabilities should contact the Office of Services for Students with Disabilities (SSWD) at http://www.luc.edu/sswd or 773.508.3700. 

Faculty/Staff

  • To request a Reasonable Accommodation to perform the essential functions of a job, faculty and staff with qualified disabilities should contact your assigned HR Manager or Human Resources Department at 773.508.3140 or hr-lsc@luc.edu.
  • Applicants for employment with disabilities should contact Human Resources at 773.508.3140 or hr-lsc@luc.edu.

Human Resources will open a Request for Reasonable ADA Accommodation with Matrix Absence Management, the University’s administrator for Leaves of Absence and ADA Accommodations. Matrix will require medical certification to support the accommodation request.

The faculty or staff member requesting an accommodation may be asked to consult with their supervisor and Human Resources regarding your Job Description, including the Essential Job Functions of your job. Faculty and staff may be asked to participate in an Interactive Process meeting with Human Resources, and your supervisor regarding your request for accommodation. Faculty and Staff will participate in a dialogue with Human Resources regarding the effectiveness of the accommodation(s), which are approved for you.

Timeframe for Processing Requests
Requests for accommodation by a faculty or staff member will be processed as expeditiously as possible and dependent on proper supporting medical documentation being received, or if special equipment must be ordered. Requests by or on behalf of an applicant will be processed expeditiously, using timeframes tailored to the application process. Any denial or refusal to provide a requested reasonable accommodation will be provided in writing to the requestor. 

Confidentiality
Requests for reasonable accommodation, related documentation (such as request confirmation receipts, requests for additional information, and decisions regarding accommodation requests), and any medical or disability-related information provided to the university will be treated as confidential medical records and maintained in a separate medical file. 

Responsibilities 
The University’s Affirmative Action Officer has assumed responsibility for assuring equal access to employment opportunities for faculty, staff and applicants with disabilities. Questions regarding compliance with the Americans with Disability Act (ADA) or our Equal Opportunity, Affirmative Action & Non-Discrimination Policy can be directed to: 

Tom M. Kelly
Office of The President
Senior Vice President for Administrative Services
Lewis Towers—Suite 1509
820 North Michigan Ave.
Chicago, IL 60611
Phone: 312.915.6400
tkelly4@luc.edu 

External Resources: 

How to file a Discrimination Complaint