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Human Resources

Flu Vaccine

As a reminder to Faculty and Staff, flu and COVID-19 vaccines are available at no cost through both the Aetna medical insurance and CVS pharmacy benefit plans. To receive your vaccine for free, simply visit an in-network provider. We encourage you to stay healthy and take advantage of this preventive health service.

Where You Can Get Vaccinated:
  • Make an appointment with your network primary care doctor;
  • Visit one of Aetna’s in-network pharmacies or retail locations; or
  • Walk-in to (or schedule a Flu vaccine**at a) MinuteClinic® at select CVS Pharmacy® and Target® locations.

If you have questions about coverage or finding an in-network provider, please visit the Aetna or CVS Caremark insurance websites or mobile apps.

2026 On-Campus Empower Health Clinics

Empower Health will offer Wellness Screenings and Flu Vaccines for benefit eligible Faculty, Staff, and their Spouses at the Lake Shore, Water Tower, and Health Sciences campuses during the following dates and times:

  • Health Sciences
    • Dates: October 15 and October 27
    • Location: SSOM Alumni Center Lounge, Room 196
    • Time: 7:30AM – 12:30PM CST

  • Water Tower
    • Date: October 21
    •  Location: Schreiber Center, Wintrust Hall, Room 908
    • Time: 7:30AM – 12:30PM CST

  • Lake Shore
    • Date: November 5
    • Location: Halas Recreation/Damen Student Center, Student Den
    • Time: 7:30AM – 12:30PM CST

Registration
Register online for an appointment. Please note, eligible employees need to select the "Sign in with luc.edu" option and Spouses choose the "Create Account" option and enter the Client Code, loyolaehs. Additionally, registration closes at 12:00PM CST on the business day before each Date above.

None of The Providers or Locations are Convenient for Me; Can I Go Anywhere to Get My Flu and COVID-19 Vaccine?

You are strongly encouraged to use an Aetna in-network provider. If a member obtains a Flu or COVID-19 vaccine from a non-participating provider, payment for the Flu vaccine will be required at the time of administration. You can submit a claim for reimbursement, but it will be applied to your out of network benefits and not covered at 100%.

Loyola Health App - Upload Instructions

To ensure compliance with the Flu Vaccine requirement, please follow the steps below to upload proof of your receipt of the vaccination to the Health App: 

  • Navigate to LUC.edu/vaxupload; 
  • Sign-in with your LUC UVID and password; 
    • Note: For password support, you may try resetting your password online or contacting the ITS Service Desk at 773 - 508 - 4487, Monday thru Friday from 8:00AM - 5:00PM CST.
  • In the left corner, click UPLOAD HEALTH RECORDS;
  • Select UPLOAD VACCINE RECORDS; 
  • Select ‘FLU VACCINE’ under Vaccine Type menu; 
    • Note: If 2025 - 2026 (or previously submitted Flu Vaccine) documentation is on file for you, the following note appears: 
      You already have an approved FLU VACCINE record. By uploading again, your current approved vaccine record will be marked as inactive and your new upload will be sent again for approval 
      Please select “OK” to proceed with uploading information for 2026 - 2027. 
  • Select your Vaccine type under Vaccine Name pull-down; 
  • Input the date you received your Flu Vaccine;
  • Upload photo file (ONLY PDF, JPEG, JPG, or PNG) of Flu vaccination record; 
  • Click ‘Submit,’ wait for processing, and check your LUC Email for a confirmation receipt. 

If you have questions about the Flu Vaccine initiative or the Loyola Health App, please email employeeimmunizations@luc.edu.

How Long Does the Flu Vaccine Last?

The duration of the Flu vaccine is six (6) months.