- Meet eligibility requirements as noted in our Tuition Benefit Policy
- Acceptance into Loyola University Chicago by the Admissions Department
- Enrolled as a student (degree or non-degree seeking)
- Dependents (spouses/LDA’s and children under the age of 24) must be listed as a dependent of the Faculty or Staff member in Employee Self Service. Social Security numbers (SSN) are required. If your dependent isn’t eligible for a SSN please contact the Benefits Department.
- Completion of the FAFSA is required for:
- Employees attending at least half time (two or more courses each semester for undergrad studies and one or more courses per quarter for graduate studies.)
- All dependent children under the age of 24
- All spouses or LDA’s
- Dependents participating in the Summer Scholars Program are not required to complete the FAFSA
- Renewal of the FAFSA each academic year you or your dependent is enrolled
- Enrolled in an eligible course or program-See the policy page for Tuition Benefit exclusions and restrictions
- Maintain Good Academic Standing
- No Tuition Benefit form needed – receiving the benefit is a paperless process
- Dependent children up to the age of 24 years old, spouses and legally domiciled adults (LDA's) of full-time, benefits-eligible faculty and staff members that have completed one year of continuous full-time, benefits-eligible employment
- Loyola University Medical Center employees who transfer to the Lakeside or Health Science Division campuses that have had one or more years of continuous full-time, benefits-eligible employment
- Retirees who were at least 60 years old and were full-time benefits eligible faculty or staff members with at least 10 years of employment prior to retirement. This includes their spouse and eligible dependents
- Deceased employees’ dependent children up to the 24 years old that had more than 10 years of continuous full-time, benefits eligible service with the University at the time of death
- Arrupe College
- Stritch School of Medicine
- School of Law
- Executive Education programs,
- Certain executive MBA cohort-based programs
- ESL and any program that is not conferred at Loyola University Chicago.
- Employees and their dependents must complete the FAFSA form if they are registering for two or more classes and make sure their dependents are listed properly in Employee Self Service. Their date of birth and entire SSN are needed. If your dependent does not have a SSN please contact the benefits department directly.
- The tuition benefit cannot be applied until you have registered for classes as the benefit is applied according to course schedules.
- Other aid such had awards, grants, scholarships, and loans may affect the amount of tuition benefit.
- Apply for admission.
- Gain acceptance to Loyola University Chicago and the program selected.
- Complete Free Application for Federal Student Aid (FAFSA) form online at www.fafsa.ed.gov using Loyola University Chicago School Code 001710.
- The FAFSA must be renewed by March of each calendar year for the next academic year for degree and non-degree seeking students.
- If you take less than two courses but are degree seeking you must complete the FAFSA.
- If the FAFSA form is unfamiliar to you please visit the website above or contact the Financial Aid office for more information 773.508.7704.
- Complete the registration process.
- Pay any fees or tuition not covered by the Tuition Benefit policy. You can check your tuition balance and associated fees using the LOCUS Student portal. Please keep in mind the tuition benefit will not be added to student accounts until after the add/drop period of the semester enrolled.
- Undergraduate students: Almost all undergraduate and some certificate programs are covered under the employee tuition benefit program. Exclusions, enrollment caps or specialized application procedures will be determined by the Chief Academic Officer.
- The Employee Tuition Benefit pays 100% of tuition for eligible employees taking undergraduate or eligible certificate courses.
- At no time will the tuition benefit apply to more than three courses per semester (9 semester hours) or two courses per quarter (8 quarter hours).
- Graduate students: The tuition benefit pays 100% of tuition, and at no time will the graduate tuition benefit apply to more than two courses per semester (8 semester hours) or two courses per quarter (8 quarter hours).
- The Stritch School of Medicine, The School of Law, Continuum (non-credit) courses, executive education programs, executive MBA cohort program, and any other program that is not conferred at Loyola University Chicago are ineligible for the tuition benefit. Please check with the school or college associated with each course to determine where the degree is conferred.
- Graduate program students who need to complete undergrad courses as a prerequisite requirement for their graduate program the undergrad courses taken will fall under the limitations of the graduate program policy. *For students that choose to enroll in the J-Term please see below.
- The graduate tuition benefit is taxable. Federal law currently makes any graduate tuition benefit provided in excess of $5,250 in a calendar year subject to federal and state income tax, as well as social securitywithholdings.
- Graduate tuition benefits received in excess of $5,250 in a calendar year is imputed as income and taxed based on current income tax tables and tax bracket.
- Additional tax withholdings for this taxable tuition benefit will be taken from paychecks during the course of the academic term for which tuition benefits apply.
- Programs can overlap from one quarter/semester to the next and may have an impact on your tuition benefit and taxable income.
Employees and/or their dependents are responsible for a dependent tuition benefit co-pay which applies to each semester/session a dependent is enrolled. Beginning July 1, 2017 the co-pay will be 10% of the full tuition cost. The co-pay is due every semester for which the dependent is enrolled. For summer semesters each session will have separate co-pay. All fees, deposits and co-pays should be paid through the bursar's office. If you have questions about how to pay the various fees, co-pays or non-tuition related charges please contact the bursar's office directly 773.508.7705.
Undergraduate tuition benefit is non-taxable. However, please note that any LDA tuition benefit received is taxable and imputed as income for the employee. Human Resources will add the value of the benefit to the employee's bi-weekly or monthly pay and the employee will be taxed on that amount.
The FACHEX program has its own application procedures separate from Loyola University Chicago. The application process including deadlines and qualifications can vary by university. The number of FACHEX spaces is limited at each institution and can be very competitive. As a result, there are no guarantees to employees that they will be able to utilize the FACHEX benefit at the institution of their choice. It's recommended that employees and their dependents apply for the FACHEX program of their choice by their dependent child(ren) 1st semester of their Senior year of high school. High school dependents of eligible retirees can participate in the FACHEX program as well.
For retiree eligibility please see our policy. FACHEX participants are also subject to the guidelines of the FACHEX program in addition to the guidelines set forth by Loyola University Chicago tuition benefit policy. For more information, please visit the Faculty and Staff Children Exchange (FACHEX) program or contact the FACHEX coordinator Edward Moore for more information 773.508.8928 or firstname.lastname@example.org.
Retirees (or their dependents) must meet the eligibility requirements noted in our policy prior to their enrollment and application of the benefit. Spouses and dependents of active or deceased retirees must send email to email@example.com and firstname.lastname@example.org prior to their enrollment and every semester thereafter if they wish to receive the benefit.
- The full policy is listed here: Tuition Benefit Policy