Loyola University Chicago

Human Resources

Federal I-9 Form FAQs & Resources

What is the Federal I-9 Form?
The I-9 form is a federal form that verifies the identity and employment eligibility of any new employee. At Loyola University Chicago, every student worker must submit this form once, and this process typically takes place with the student’s first on-campus job.
  • Students may not begin working until Human Resources has received the completed I-9 form.
How do you complete the I-9 Form?
The student will fill out “Section 1: Employee Information and Attestation” of the I-9 Form. The department hiring manager must make copies of the student identity and verification document(s).
  • A list of the acceptable I-9 documents can be found onlineThe student must provide original documents and copies of I-9 documents cannot be accepted. 
  • The department hiring manager should make copies of the I-9 documents presented.
  • Then the department hiring manager completes and signs “Section 2: Employer or Authorized Representative Review and Verification” of the I-9 form. Department hiring managers must sign the form.
Which documents are acceptable for I-9 form verification?
See the last page of the I-9 form.
Who needs to complete an I-9 Form?
Any new student worker, including international students, must fill out the I-9 form.
  • International students eligible to work in the United States must provide their Alien Registration Number OR Form I-94 Admission number on the I-9 form.
How do you obtain a Social Security Card if you are a student on an F-1 or J-1 visa?  
A student with an F-1 or J-1 visa is eligible for a Social Security Number (SSN) if he or she has an offer for an on-campus job, an offer letter for CPT employment (F-1), an offer letter for academic training (J-1) or an Employment Authorization Document (EAD). Additional information regarding the process, including documentation needed in order to obtain a Social Security Card is found on the International Student and Scholar Services webpage.

I-9 Presentation

Learn more about the I-9 paperwork and how to properly complete employment verification steps.