Loyola University Chicago

Human Resources

About Us
Welcome to Loyola

Welcome to Loyola

The Human Resources division is dedicated to maximizing its expertise and knowledge to foster a diverse work environment that values service excellence, stewardship, personal well being, and professional development.

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Careers at Loyola

Human Resources

Financial Wellness

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University Assisted Housing Program

University Assisted Housing Program

Looking to purchase a home near campus? As a Loyola faculty or staff member, you may be eligible for a five-year forgivable loan of up to $10,000 to assist with closing costs and a down payment.

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Recognition
News

  • Coronavirus Resources Through Aetna

    Loyola University Chicago is committed to ensuring the well-being and safety of our students, faculty, and staff. In response to the spread of the coronavirus (COVID-19), Loyola Medical Plan members can take advantage of Aetna resources regarding the virus. Aetna is waiving copays for all diagnostic testing related to COVID-19. This policy covers the test kit for patients who meet CDC guidelines for testing, which can be done in any approved laboratory location. Additionally, through early June, Aetna will offer zero copay telemedicine visits through Teladoc for any reason (normally this service costs $40). It is recommended that Aetna members use telemedicine as their first line of defense in order to limit potential exposure in physician offices.
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  • University-wide Coronavirus Updates

    As Loyola University Chicago continues to monitor the coronavirus global health situation, please visit the University's coronavirus website to review the most up-to-date information regarding the latest news, education, FAQs, and updates regarding the outbreak and impact to the Loyola community.
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  • TIAA-Transamerica Merger Postponement

    TIAA mutual funds were scheduled to merge into the Loyola University of Chicago Defined Contribution Plan at Transamerica on April 2, 2020. Due to recent market volatility, we have decided to postpone this transfer until further notice. Any affected participants will still have full access to your accounts and no action is necessary at this time.
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  • Travel Assistance Services

    Loyola University Chicago employees have 24/7 access to On Call International’s 24-hour, toll-free Travel Assistance Covered Services. If you experience an emergency while traveling—no matter how big or how small—you can rest assured you and your covered dependents have access to a personal travel emergency companion any time you are more than 100 miles away from home.
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  • New DCRP Investment Options Coming in 2020

    A recent review of the Defined Contribution Retirement Plan (DCRP) investment lineup and fee structures was conducted. As a result of this review, updates to the retirement plan’s fund options for 2020 have been made. These changes may result in new investment options, lower fees and consolidation of your accounts. Please note, there are no plan design changes being made to the DCRP, and these updates may not affect all plan participants. Postcards were mailed to all retirement plan participants, and if your retirement account is impacted by the updates, you will receive more information in the mail. If you have questions about your Transamerica account, the Loyola Retirement Center is available at 773.508.2770 Monday through Friday from 7:00AM – 8:00PM (CST). Refer to the New DCRP Investment Options Coming in 2020 postcard for more information.
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  • Use the Aetna Health App to Manage Your Medical Benefits

    Faculty and staff enrolled in Loyola’s medical plan are encouraged to create an account at www.Aetna.com/Loyola to manage your health insurance. You are also encouraged to download the Aetna Health app to your smartphone. The Aetna Health app can make it easier to manage your health and benefits. The app allows you to access your medical ID card whenever you need it, track spending and progress toward deductibles, find in-network providers accepting new patients, estimate and compare costs, view and pay your claims, and search for facilities, procedures or medications. Get the Aetna Health app by texting “AETNA” to 90156 for a link to download the app (message and data rates apply), or search for and download the "Aetna Health" app directly from your smartphone app store.

  • Participate in the Go Move Challenge

    The Eighth Annual Go Move Challenge is underway! During the challenge, participating Jesuit institutions compete to determine which University is the most active. The first 50 participants to reach and track 500 minutes will win a special prize. In addition, the Loyola department averaging the most minutes of activity will win a healthy prize. Awards also go to the university that tracks the most minutes, the university that averages the most number of minutes per participant, and the region with the most minutes. The challenge runs from February 1 through February 29. To participate, please register for the challenge online.
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  • New 2020 Federal Form W-4

    Due to federal tax law changes that took place in 2018, the IRS recently released a revised Federal Form W-4 for 2020. Employees hired in 2020 or current employees who previously completed a 2019 or earlier form and want to make a change to their withholding status in 2020 must use the revised form.
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  • New Aetna Medical Insurance Cards Mailed to Homes in December

    Faculty and staff members who enrolled in Loyola health insurance for 2020 should have received new insurance cards from Aetna in the mail in December. The cards are in the faculty or staff member’s name, and should be used by all dependents enrolled in Loyola benefit plans. Once you receive your cards, you can create an account at www.aetna.com. You may also download the Aetna Health app to your smartphone. Through the app, you can easily view your benefits and progress toward your deductible, and access the digital version of your member ID card.

  • 2019 Winter Holiday Closure

    We are excited to announce the gift of extra time during this holiday season. Loyola University Chicago will close for the holidays at the end of the day on Friday, December 20, and will remain closed December 23 through January 1.
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  • 2020 Benefits Open Enrollment

    The Open Enrollment period for 2020 benefits will take place online from Friday, November 1 – Friday, November 22, 2019 through Employee Self-Service. This is your annual opportunity to review and make changes to your benefits for you and your family. What's new for 2020? The majority of Loyola’s benefits offerings are not changing for 2020; however, it should be noted that beginning January 1, 2020, Loyola’s medical plan provider will be changing from Blue Cross Blue Shield to Aetna. Additionally, for the first time in many years, monthly premium rates for 2020 will not increase, as Loyola has initiated this provider change as a way to mitigate health care expenses through a strategic partnership with Aetna. Please stay tuned for further communications regarding Open Enrollment and Aetna resources available to you in 2020. READ MORE

  • Faculty and Staff Appreciation Day—Request Your Men’s Basketball Tickets

    Athletics is excited to announce that the annual Faculty and Staff Appreciation Day will be Sunday, December 15. The Men’s Basketball team will play Norfolk State at 1:00PM. Faculty and staff members can request two free tickets by visiting the Athletics website and entering promo code LOYOLA2019. Tickets must be claimed in advance of game day. Interested in purchasing additional tickets? Please call the Ticket Office at x8-9653. Please note: This invitation is restricted to faculty and staff members, so we ask that you do not share this information on social media.

  • 2019 Staff Recognition and Excellence Awards

    Annually, the President’s Office, Human Resources and University Staff Council host the Staff Recognition and Excellence Awards. The ceremony includes a presentation to staff winners across six categories. Each award highlights the dedicated support provided by each person that helps to positively impact the campus experience and greater community. We encourage you to attend the event that will take place on November 18 at the Water Tower Campus.
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  • On-Campus Biometric Screenings

    You and your covered spouse/LDA are required to participate in the biometric screening and complete the Health Power Assessment annually in order to receive a $50 Wellness Reduction Premium per month on your Loyola medical plan. On-site biometric screenings will be available at select dates and times this fall, starting in September. Visit the Health Maintenance Institute (HMI) website to sign up (new users can register with site code L773); on-site biometric screenings are by appointment only. You can also visit your doctor or a Quest Lab and submit the appropriate form to HMI. New this year, you have the option to add additional preventive blood tests for CBC (complete blood count), TSH (thyroid), Vitamin D, and PSA (prostate specific antigen, for males only) to your biometric screening at no cost to you. These tests are considered preventive under your medical plan, but you must present your Blue Cross Blue Shield medical insurance card for these additional screenings to be covered.
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  • Free Flu Shots

    During the Lake Shore and Water Tower campus biometric screenings, all faculty and staff are invited to walk in and receive flu shots; no appointment is necessary. Flu shots at the Health Sciences Campus are mandatory each fall and details are forthcoming. If you are unable to be on campus for your flu shot, please remember that for members who are enrolled in our Blue Cross Blue Shield medical insurance, flu shots are available at no out-of-pocket cost at any in-network provider office or in-network clinic. Be sure to confirm that the pharmacy accepts your Blue Cross Blue Shield coverage before you get your vaccination. Important note: Flu shots are covered under your medical plan, not your pharmacy benefit. You must present your Blue Cross Blue Shield medical card to receive this benefit.
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  • Off-site Biometric Screenings

    If on-site biometric screenings don't fit in your or your spouse/LDA's schedule, you have two options for off-site screenings: 1. You may visit your doctor. Note: Those who have had a biometric screening performed by their doctor anytime in 2019 may submit these results. The biometric screening must take place, and the completed Health Provider Screening Form is required to be submitted on or before November 27, 2019. 2. You may visit a Quest Diagnostics lab (Individual Screening Program Form submission prior to the visit, and on or before November 25, 2019 is required). The deadline to complete an off-site biometric screening is November 27, 2019.LEARN MORE

  • Announcing the 2020 Tenured Faculty Voluntary Transition Incentive Program (TF-VTIP)

    Loyola University Chicago is offering the Tenured Faculty Voluntary Transition Incentive Program (TF-VTIP) as a one-time program for eligible tenured faculty members. It provides an opportunity for individuals who would like to pursue early retirement, or a life or career change, with the support to do so. Participation in the program is completely voluntary – no one will be required to participate. Eligible tenured faculty members are encouraged to give careful consideration to this offering.
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  • June 2019 Human Resources Website Security Initiative

    Human Resources and the Financial Systems departments have been working with ITS to secure high risk documents on our website to avert fraudulent activity. Currently, our website has forms and instructions that specifically deal with sensitive information and the goal to reduce university risk is to secure those forms on our website via SharePoint, so anyone with a Loyola login (UVID) and password are able to access those documents. In the coming weeks, some of the HR and Finance forms will be updated to SharePoint URLs. At that time we will also establish redirect links to ensure that the original forms are not accessible without login credentials. If there are any questions, please contact Human Resources at hr-wtc@luc.edu.
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  • Employee Assistance Program ...in your Pocket

    You can now access Perspectives’ Employee Assistance Program’s online resources via your Phone or Android smartphone through the Spark mobile app. Once you download the app, enter Loyola’s credentials: Username: LOY500 and Password: perspectives. The new Spark mobile app is a convenient way to access EAP services at your fingertips.
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  • New Paid Parental Leave and KinderCare Discount Effective January 1, 2019

    Loyola University Chicago values human life at all stages. In addition to existing programs, to better support the early stages of life for faculty and staff with growing families, Loyola is introducing two new family-friendly benefits in 2019.
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  • Earn Incentives for Healthy Habits and Participation in Wellness Activities

    The 2019 Wellness Program offers incentives to help you reach optimum health. Earn periodic Wellness Rewards—bonus money in your paychecks for every period that you complete the requirements. You can earn up to $300 annually ($75 per period) if you earn 125 points by the period deadline. The Wellness Program is open to all benefit-eligible employees, even if you do not have health insurance through Loyola.
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  • Talk to ALEX - Your Personalized Benefits Counselor

    Your personalized benefits counselor, also known as “ALEX,” is an interactive benefit tool designed to help you better understand our competitive and comprehensive benefits, including the new PPO 3 HSA plan, and help you choose the best plan for you and your covered dependents. Access ALEX online from your computer, tablet or smartphone anytime!
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  • Archived News

    Looking for archived Human Resources communications? Checkout "Monthly Updates" for more information.
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