Loyola University Chicago

Human Resources

About Us
Welcome to Loyola

Welcome to Loyola

The Human Resources division is dedicated to maximizing its expertise and knowledge to foster a diverse work environment that values service excellence, stewardship, personal well being, and professional development.

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Careers at Loyola

Human Resources

Financial Wellness

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University Assisted Housing Program

University Assisted Housing Program

Looking to purchase a home near campus? As a Loyola faculty or staff member, you may be eligible for a five-year forgivable loan of up to $10,000 to assist with closing costs and a down payment.

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Recognition
News

  • Temporary Changes to Health & Dependent Care Flexible Spending Accounts (FSAs)

    Human Resources has chosen to adopt temporary changes related to Flexible Spending Accounts (FSAs) as of a result of the Consolidated Appropriations Act of 2021. This provides increased flexibility for Health Care, Limited, and Dependent Care FSA participants to carry over unused funds and make midyear changes during the 2021 calendar year.READ MORE

  • Mental Health Support/Resource Reminder

    Mental health is important. If you or someone that you are caring for are in need of mental health and wellness support, please utilize the Employee Assistance Program (EAP) at 800.456.6327. In addition, your Aetna medical plan covers you and your family members for both inpatient and outpatient mental health services, including substance use treatment. Speak to a representative at 855.586.6958.LEARN MORE

  • Update on 403b Reinstatement

    Effective March 2021, Loyola University Chicago fully reinstated both the non-contributory portion as well as the availability of the match for the 403b retirement savings plan. Read Dr. Rooney’s message to faculty and staff regarding the update on the 403b reinstatement.READ MORE

  • Wellness Program Rewards ($75)

    The Wellness Program offers incentives to help you reach optimum health. Earn periodic Wellness Rewards—bonus money in your paychecks for every period that you complete the requirements. You can earn up to $300 annually ($75 per period) if you earn 125 points by the period deadline. The Wellness Program is open to all benefit-eligible employees, even if you do not have health insurance through Loyola. On a periodic basis, 125 wellness points can be entered on the Health Maintenance Institute (HMI) website in order to earn a $75 wellness reward in your paycheck. LEARN MORE

  • COVID-19 Health Resources Through Aetna

    Loyola University Chicago is committed to ensuring the well-being and safety of our students, faculty, and staff. In response to the spread of the coronavirus (COVID-19), Loyola Medical Plan members can take advantage of Aetna resources regarding the virus. Aetna is waiving co-pays or cost sharing for all diagnostic testing and doctor visits related to COVID-19 testing. This policy covers the test kit for patients who meet CDC guidelines for testing, which can be done in any approved laboratory location. Additionally, through December 31, 2020, Aetna will offer zero cost sharing telemedicine visits to members for behavioral and mental health services. LEARN MORE

  • Participate in the Go Move Challenge - Annually in February

    The 9th Annual Go Move Challenge starts on Feb.1! During the challenge, participating Jesuit institutions compete to determine which university is the most active. Participants track their minutes of movement throughout the month. Movement is defined as any intentional exercise that causes at least a small increase in breathing or heart rate. This includes cardio, strength/resistance, yoga/pilates and sports/fitness. Which AJCU university has the most active faculty and staff? Play to find out! The challenge runs from February 1 through February 28. To participate, please register for the challenge online.REGISTER NOW

  • New Employee Self-Service Portal with Remote Access

    Beginning October 12, 2020, Employee Self-Service (ESS) will be updated with a new look and feel. The new ESS portal features a redesigned landing page, making it easier for employees to find and access their pay and benefits information. Additionally, using Multi-Factor Authentication (MFA), Employee Self-Service (ESS) is now accessible via ess.LUC.edu and you no longer need to use Loyola Secure Access to access ESS off-campus. We recommend taking a few minutes to login and review the updated ESS portal.LEARN MORE

  • Form 1095-C

    The deadline for issuing form 1095-C to employees has moved from January 31, 2021 to March 2, 2021. Loyola University Chicago will issue form 1095-C to employees no later than March 2, 2021. The IRS clarifies that taxpayers do not need to wait until they receive a 1095-C form to file their 2020 taxes.LEARN MORE

  • Unemployment Insurance Fraud

    Multiple federal, state, and local agencies are reporting an increase in fraudulent unemployment insurance claims exploiting the COVID-19 pandemic. Instances of fraudulent unemployment insurance (UI) claims have become widespread across the country. Loyola University Chicago is one of many employers nationwide to have employees targeted by this fraudulent activity. Fraudulent claims are being made to state agencies to claim unemployment benefits using personally identifiable information (i.e. social security numbers) of employees who are actively working. This fraudulent activity is under investigation by federal, state and local law enforcement agencies. There is no evidence of a breach of information at Loyola however, we are encouraging you to review general information about this situation to learn more about recommendations to protect your identity.LEARN MORE

  • UAO Investigation Now Complete

    December 17, 2020: Today the University announced that the external investigation into allegations against the University’s Undergraduate Admission Office concluded with no findings of hostile work environment, discrimination, or retaliation. We invite you to read the announcement.LEARN MORE

  • 2021 Benefits Open Enrollment

    The Open Enrollment period for 2021 benefit selections will take place online from Monday, November 2 – Friday, November 13, 2020 through Employee Self-Service. This is your annual opportunity to review and make changes to your benefits for you and your family. What's new for 2021? Loyola’s benefits offerings are not changing and premium rates are not increasing for 2021. LEARN MORE

  • Considering Retirement?

    In October, Human Resources is offering webinars on topics like retirement income planning, and understanding Medicare. A Transamerica representative will conduct two Get Ready to Retire webinars and a Via Benefits representative will conduct two informative webinars on Medicare. Time will be allotted for a question/answer session following the webinars. Registration for all webinars is required. REGISTER NOW

  • Register for a 2021 Benefits Open Enrollment Information Session

    Have questions about your benefits or 2021 Open Enrollment? If so, please consider attending an information session that will provide an overview of our benefits offerings. The one-hour seminar provides faculty and staff members with an opportunity to ask benefits-related questions following the presentation. Registration is Required. REGISTER NOW

  • Free Flu Shots

    Fall is near and the flu season is not far behind. For the health and safety of our faculty and staff members during the COVID pandemic, flu shots will not be offered on any of Loyola’s campuses this year. Learn more about alternate ways to obtain your flu shot.LEARN MORE

  • Reminder: COVID-19 Training

    In preparing for the phased reopening of our campuses, Loyola has made health and safety our top priority. Now more than ever, we are called to care for ourselves, each other, and the wider world around us. To further educate our community on the importance of virus prevention, we are also requiring all students, faculty, and staff to complete an online COVID-19 prevention and awareness course. Please check your LUC email for a training invitation that was sent on July 30 to faculty and staff members. Learn more about how you can complete the online 30 minute course as part of our University effort to create and promote health and wellness practices at Loyola. LEARN MORE

  • Reporting a Positive COVID-19 Diagnosis

    Faculty and Staff that have tested positive for the Coronavirus within the last 14 days must notify the University as soon as possible via email (covid-19report@LUC.edu) or by calling 773-508-7707. Please review the Reporting a Positive COVID-19 Diagnosis information for additional information.LEARN MORE

  • City of Chicago Travel Order

    The City of Chicago's Emergency Travel Order was updated to include US territories and States. People should quarantine for 14 days if you have traveled to or from any of the locations. Please review the Emergency Travel Order website for more information.LEARN MORE

  • University-wide Coronavirus Updates

    As Loyola University Chicago continues to monitor the coronavirus global health situation, please visit the University's coronavirus website to review the most up-to-date information regarding the latest news, education, FAQs, and updates regarding the outbreak and impact to the Loyola community.READ MORE

  • Commemorating Juneteenth

    Human Resources commemorates Juneteenth - the ending of slavery in the United States on June 19, 1865. As announced on June 18, Loyola University Chicago will be closed on Friday, June 19, 2020, and this holiday will be recognized going forward. In observance of the holiday, and in the spirit of equity for everyone, we encourage you to learn more about Juneteenth through exploring online resources designed to create and foster reflection, community building, respect, diversity, inclusion and equality across our global society. For staff, this day is designated as closure pay on your Kronos Timecard.LEARN MORE

  • 2019 Total Rewards Statements—Now Available

    Your personalized 2019 Total Rewards Statement is now available online. The statement highlights the total value of your compensation, including your pay and valuable benefits offerings (i.e., health and welfare benefits, paid time off, and retirement benefits) provided by Loyola as of December 31, 2019. Please visit the Benefit Express website and log in with your Loyola username and password to view your current statement, which is located at the bottom of the portal.VIEW

  • New 2020 Federal Form W-4

    Due to federal tax law changes that took place in 2018, the IRS recently released a revised Federal Form W-4 for 2020. Employees hired in 2020 or current employees who previously completed a 2019 or earlier form and want to make a change to their withholding status in 2020 must use the revised form.LEARN MORE

  • EMERGE Courses

    Human Resources encourages faculty and staff to sign-up for upcoming EMERGE classes. No matter what role you hold at Loyola, you will find an EMERGE program designed to increase your knowledge and strengthen your skills. The personal and professional development classes are free and available online. LEARN MORE

  • New Paid Parental Leave and KinderCare Discount Effective January 1, 2019

    Loyola University Chicago values human life at all stages. In addition to existing programs, to better support the early stages of life for faculty and staff with growing families, Loyola is introducing two new family-friendly benefits in 2019. LEARN MORE

  • New Financial Wellness Center from Transamerica

    At a time when many employees have several questions about their finances and retirement, Transamerica is excited to launch the Financial Wellness Center. This new digital financial education resource lets people engage in self-paced learning on financial topics like budgeting, paying off debt, buying a home, and more. Different journeys and playlists are available to help improve retirement financial options. All employees will be able to access the Financial Wellness Center directly from Loyola's custom portal. More than 20 financial topics are available, including the following: Creating a Budget, Building Emergency Savings, Family Conversations About Money, Considering Homeownership, and Healthy Financial Habits.LEARN MORE

  • TIAA-Transamerica Merger Postponement

    TIAA mutual funds were scheduled to merge into the Loyola University of Chicago Defined Contribution Plan at Transamerica on April 2, 2020. Due to recent market volatility, we have decided to postpone this transfer until further notice. Any affected participants will still have full access to your accounts and no action is necessary at this time.MORE

  • New DCRP Investment Options Coming in 2020

    A recent review of the Defined Contribution Retirement Plan (DCRP) investment lineup and fee structures was conducted. As a result of this review, updates to the retirement plan’s fund options for 2020 have been made. These changes may result in new investment options, lower fees and consolidation of your accounts. Please note, there are no plan design changes being made to the DCRP, and these updates may not affect all plan participants. Postcards were mailed to all retirement plan participants, and if your retirement account is impacted by the updates, you will receive more information in the mail. If you have questions about your Transamerica account, the Loyola Retirement Center is available at 773.508.2770 Monday through Friday from 7:00AM – 8:00PM (CST). Refer to the New DCRP Investment Options Coming in 2020 postcard for more information.DETAILS

  • Employee Assistance Program ...in your Pocket

    You can now access Perspectives’ Employee Assistance Program’s online resources via your Phone or Android smartphone through the Spark mobile app. Once you download the app, enter Loyola’s credentials: Username: LOY500 and Password: perspectives. The new Spark mobile app is a convenient way to access EAP services at your fingertips. LEARN MORE

  • New Aetna Medical Insurance Cards Mailed to Homes in December

    Faculty and staff members who enrolled in Loyola health insurance for 2020 should have received new insurance cards from Aetna in the mail in December. The cards are in the faculty or staff member’s name, and should be used by all dependents enrolled in Loyola benefit plans. Once you receive your cards, you can create an account at www.aetna.com. You may also download the Aetna Health app to your smartphone. Through the app, you can easily view your benefits and progress toward your deductible, and access the digital version of your member ID card.

  • Use the Aetna Health App to Manage Your Medical Benefits

    Faculty and staff enrolled in Loyola’s medical plan are encouraged to create an account at www.Aetna.com/Loyola to manage your health insurance. You are also encouraged to download the Aetna Health app to your smartphone. The Aetna Health app can make it easier to manage your health and benefits. The app allows you to access your medical ID card whenever you need it, track spending and progress toward deductibles, find in-network providers accepting new patients, estimate and compare costs, view and pay your claims, and search for facilities, procedures or medications. Get the Aetna Health app by texting “AETNA” to 90156 for a link to download the app (message and data rates apply), or search for and download the "Aetna Health" app directly from your smartphone app store.

  • Announcing the 2020 Tenured Faculty Voluntary Transition Incentive Program (TF-VTIP)

    Loyola University Chicago is offering the Tenured Faculty Voluntary Transition Incentive Program (TF-VTIP) as a one-time program for eligible tenured faculty members. It provides an opportunity for individuals who would like to pursue early retirement, or a life or career change, with the support to do so. Participation in the program is completely voluntary – no one will be required to participate. Eligible tenured faculty members are encouraged to give careful consideration to this offering.LEARN MORE

  • Talk to ALEX - Your Personalized Benefits Counselor

    Your personalized benefits counselor, also known as “ALEX,” is an interactive benefit tool designed to help you better understand our competitive and comprehensive benefits, including the new PPO 3 HSA plan, and help you choose the best plan for you and your covered dependents. Access ALEX online from your computer, tablet or smartphone anytime!LEARN MORE

  • Travel Assistance Services

    Loyola University Chicago employees have 24/7 access to On Call International’s 24-hour, toll-free Travel Assistance Covered Services. If you experience an emergency while traveling—no matter how big or how small—you can rest assured you and your covered dependents have access to a personal travel emergency companion any time you are more than 100 miles away from home.MORE

  • Archived News

    Looking for archived Human Resources communications? Checkout "Monthly Updates" for more information. LEARN MORE