Introduction
The Spirit of the Equipment Loan Program
The Equipment Loan Program enables equitable access to equipment for Loyola students for the purposes of individual, academic pursuits that individuals may otherwise not have access to due to cost limitations. Resources that are offered via the loan program meet a wide range of needs including: discovery of emerging or established tools, development and delivery of multimedia projects, or even bridging temporary technology gaps to better enable academic continuity and success. Active faculty and staff also are given access with similar intent for the benefit of the Loyola community.
1.1 Establishing Policies, Terms, and Conditions
The policies described herein exist to best serve the Loyola community ensuring dependability of the Equipment Loan Program. As equipment may be limited and exceed demand periodically, clients are required to reserve equipment in advance. In doing so, clients confirm agreement to all policies, terms, conditions, and associated responsibilities.
1.2 Related ITS and University Policies
Our clients and Digital Media Services staff are not only bound to the policies outlined here, but relevant Information Technology Services and University policies as well. Some notable ITS Policies & Guidelines include:
Students using the loan program are also bound to the Community Standards (Loyola’s Student Code of Conduct) while faculty and staff are similarly bound to Human Resources Policies (such as the Conflict Of Interest Policy and Guidelines for Recording Students during Online Classes). For a full list of policies, visit the University Policies website.
1.3 Policy Modifications and Amendments
Equipment is routinely updated and refreshed within the loan program. Equipment kit types are generally refreshed within 2 to 3 year cycles, but based upon usage demands, overall durability, and manufacturer repair costs, some equipment may see longer life-cycles. As equipment is refreshed or technology needs change, this can in the need for policy updates. These policies are updated each semester to ensure usage aligns with the intentions and spirit of the loan program, with any mid-semester amendments provided below for transparency.
Updates for AY25-26
- Annual Loan Program Policies review and updates (8/19/25)
Annual full review to ensure policies are current, accurate, potential broken links are resolved. Across several pages, instances of "Digital Media Services Manager" has been updated to "Digital Media Services leadership." Pages with mismatched header formats have been corrected. - Introduction annual page review and updates (8/19/25)
All sections updated to be more concise for clarity. Links in section 1.2 updated (8/25/25). - Accessing The Program annual page review and updates (8/19/25)
Section 2.1.2 title updated from "Campus Card-issued Loyola ID Card or a Government-issued ID" to "University ID Review At Pickup and Return" and 2.2.2 from "Blocks and Bans" to "Blocks and Holds". Section 2.1.3 Health Science Division Employees updated to include access based on active NAP account status; 2.1.4 updated for clarity. 2.2.2 updated to include block requests from UISO; 2.2.3 text updated for clarity regarding repeat instances of Excessive Overdue notices regardless of potential return status, communication concerns regarding community standards, and attempts to return swapped equipment in lieu of University equipment; The final sentence of this page has been separated and updated for ease of clarity as it's own section, 2.2.4. - Circulation Limits annual page review and updates (8/19/25)
Corrected section 4.1.3 numbering to 4.1.1. - Loan Communication annual page review and updates (8/19/25)
Section 5.3.1 updated to include consideration for renewal requests over-the-phone. - Fines & Payments annual page review and updates (8/19/25)
Maroon button added to sections 11.2 and 11.3, with some text adjusted, for greater visibility and clarity. Section 11.2.2 Daily Fine Rates by Category updates completed prior to start of academic year. - Copyright annual page review and updates (8/19/25)
Section 13.2 updated for clarity.
1.3.1 Policy Modifications and Amendments Changelog
View the 1.3.1 Policy Changelog for historical modifications and amendments made in previous academic years.
The Spirit of the Equipment Loan Program
The Equipment Loan Program enables equitable access to equipment for Loyola students for the purposes of individual, academic pursuits that individuals may otherwise not have access to due to cost limitations. Resources that are offered via the loan program meet a wide range of needs including: discovery of emerging or established tools, development and delivery of multimedia projects, or even bridging temporary technology gaps to better enable academic continuity and success. Active faculty and staff also are given access with similar intent for the benefit of the Loyola community.
1.1 Establishing Policies, Terms, and Conditions
The policies described herein exist to best serve the Loyola community ensuring dependability of the Equipment Loan Program. As equipment may be limited and exceed demand periodically, clients are required to reserve equipment in advance. In doing so, clients confirm agreement to all policies, terms, conditions, and associated responsibilities.
1.2 Related ITS and University Policies
Our clients and Digital Media Services staff are not only bound to the policies outlined here, but relevant Information Technology Services and University policies as well. Some notable ITS Policies & Guidelines include:
Students using the loan program are also bound to the Community Standards (Loyola’s Student Code of Conduct) while faculty and staff are similarly bound to Human Resources Policies (such as the Conflict Of Interest Policy and Guidelines for Recording Students during Online Classes). For a full list of policies, visit the University Policies website.
1.3 Policy Modifications and Amendments
Equipment is routinely updated and refreshed within the loan program. Equipment kit types are generally refreshed within 2 to 3 year cycles, but based upon usage demands, overall durability, and manufacturer repair costs, some equipment may see longer life-cycles. As equipment is refreshed or technology needs change, this can in the need for policy updates. These policies are updated each semester to ensure usage aligns with the intentions and spirit of the loan program, with any mid-semester amendments provided below for transparency.
Updates for AY25-26
- Annual Loan Program Policies review and updates (8/19/25)
Annual full review to ensure policies are current, accurate, potential broken links are resolved. Across several pages, instances of "Digital Media Services Manager" has been updated to "Digital Media Services leadership." Pages with mismatched header formats have been corrected. - Introduction annual page review and updates (8/19/25)
All sections updated to be more concise for clarity. Links in section 1.2 updated (8/25/25). - Accessing The Program annual page review and updates (8/19/25)
Section 2.1.2 title updated from "Campus Card-issued Loyola ID Card or a Government-issued ID" to "University ID Review At Pickup and Return" and 2.2.2 from "Blocks and Bans" to "Blocks and Holds". Section 2.1.3 Health Science Division Employees updated to include access based on active NAP account status; 2.1.4 updated for clarity. 2.2.2 updated to include block requests from UISO; 2.2.3 text updated for clarity regarding repeat instances of Excessive Overdue notices regardless of potential return status, communication concerns regarding community standards, and attempts to return swapped equipment in lieu of University equipment; The final sentence of this page has been separated and updated for ease of clarity as it's own section, 2.2.4. - Circulation Limits annual page review and updates (8/19/25)
Corrected section 4.1.3 numbering to 4.1.1. - Loan Communication annual page review and updates (8/19/25)
Section 5.3.1 updated to include consideration for renewal requests over-the-phone. - Fines & Payments annual page review and updates (8/19/25)
Maroon button added to sections 11.2 and 11.3, with some text adjusted, for greater visibility and clarity. Section 11.2.2 Daily Fine Rates by Category updates completed prior to start of academic year. - Copyright annual page review and updates (8/19/25)
Section 13.2 updated for clarity.
1.3.1 Policy Modifications and Amendments Changelog
View the 1.3.1 Policy Changelog for historical modifications and amendments made in previous academic years.